Payroll Specialist

Ontario Health atHome; Toronto; On-site; CAD 71,000 - 85,000; Full time

Job summary

Ontario Health atHome in Toronto is seeking an experienced Payroll Specialist to own the payroll function with accuracy, accountability and a strong employee focus.

You will process bi-weekly payroll, collaborate with HR, generate Excel/Word reports, and act as a payroll SME for staff and management while ensuring timely deposits and year-end checks. This role values independence and teamwork in a mission-driven health care setting.

Qualifications

• Minimum 2-year post-secondary diploma in business, accounting and/or payroll.
• Minimum 5 years’ payroll coordination and administration experience, ideally in a unionized environment.
• Good working knowledge of computerized payroll systems and reporting in Excel/Word.
• Knowledge of Collective Agreement entitlements and related legislation (ESA).
• Understanding of general accounting practices including journal entries and reconciliations.
• Experience with Quadrant is an asset.

Responsibilities

• Process bi-weekly union and non-union payroll ensuring compliance with legislation, contracts, policies and procedures.
• Compare/verify time verification reports and adjustments for accuracy of payroll payments.
• Collaborate with Human Resources on integrated processes and data verification.
• Ensure payroll processes are accurate, complete, and meet pay deadlines.
• Process termination pay and related documentation; handle entitlements recovery as needed.
• Serve as payroll subject-matter expert for staff and management; provide training on payroll processes and the QHR system.
• Transmit electronic deposits to banks; ensure year-end payroll activities (T4s, CPP/EHT, HOOPP) are completed.
• Prepare and ensure accuracy of payroll remittances; maintain salary data security and retention compliance.
• Compile ROE, T4S, T4As and respond to payroll inquiries with tact.

Skills

Payroll coordination

Attention to detail

Independent work style

Data analysis & reporting

Education

Post-secondary diploma in business, accounting and/or payroll

Tools

Excel

Word

QHR system

Quadrant

Job description

CARE AND BE CARED FOR – THIS IS YOUR HOME

Are you an experienced Payroll Specialist who takes pride in accuracy, accountability, and attention to detail? Do you thrive in an independent role where you can take full ownership of the payroll function, work collaboratively with internal stakeholders, and make a meaningful impact on the employee experience?

If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care. Working with a diverse team across the province, this role will help advance large-scale home and community care transformation to build a more connected health care system, support improved access to care, and achieve better patient outcomes and experience.

What will you do?

• Process bi-weekly union and non-union payroll ensuring compliance with relevant legislation, union contracts, policies and procedures.
• Compare and process time verification reports to requests/forms and other adjustments to ensure accuracy of payroll payment.
• Work closely with the Human Resources team on integrated processes and data verification.
• Ensure all payroll processes checked for accuracy and completeness adhering to pay deadlines.
• Process termination pay and ensuring appropriate pay related documentation issued and any applicable payments or recovery of entitlements are completed.
• Payroll subject matter expert for staff and management to address inquiries and provide training and information on the payroll processes and use of the QHR system.
• Transmit electronic deposits to the banks for processing.
• Ensure completion of all year-end payroll activities including T4s, pension adjustment calculations, and completion of reporting requirements (CRA, HOOPP, EHT, Union Dues).
• Prepare and ensure for accuracy all payroll related remittance.
• Maintain security of all employee salary data and files in accordance with legislative requirements and records retention schedule.
• Compile Record of Employment, T4S and T4As
• Accountable to follow safe practices related to the security and privacy of Information
• Other payroll or functional duties as required

What must you have?

• Minimum of a 2-year post secondary diploma in business, accounting and/or payroll required.
• A minimum of five (5) years’ experience in payroll coordination and administration, ideally in a unionized environment, with strong technical experience in various program.
• Must have a good working knowledge of a computerized payroll system, and have previous experience in generating reports in Excel, Word.
• Knowledge of Collective Agreement entitlements as well as related legislation such as Employment Standards Act.
• Good understanding of general accounting practices regarding journal entries, reconciliation and reporting.
• Experience with Quadrant considered an asset.
• Excellent organizational skills and attention to detail required.
• Ability to prioritize and adjust to changing priorities and work with a high degree of accuracy.
• Ability to work independently.
• Ability to research information when required.
• Ability to respond to employee questions re payroll inquiries.
• Exercise tact and judgment when handing issues/complaints

What would give you the edge?

• National Payroll Institution Certification is an asset
• Experience in health care or public sector
• Fluent in French or another language

What do we offer?

We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

• Attractive comprehensive compensation packages and benefits
• Membership in a world class defined benefit pension plan
• Salary: $71,194 to $85,010

Who are we?

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

If you’re interested in driving excellence in care and service delivery , and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

This job posting is for an existing vacancy.