Payroll Specialist

Hydroone; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Hydro One is seeking a Payroll Specialist to manage payroll processing, tax reporting, and compliance. The role involves ensuring accuracy and integrity of payroll data while collaborating with teams. Ideal candidates will have a PCP designation and experience with SAP and payroll systems.

Qualifications

• Requires experience in payroll processing, payment distribution, and tax reporting.
• Experience with SAP systems or SuccessFactors Employee Central is necessary.

Responsibilities

• Prepare and process day-to-day payroll including all activities related to pay exits.
• Handle payroll inquiries per required SLAs and verify all deductions and payments.
• Support special projects in support of various payroll initiatives.

Skills

Payroll Processing

Compliance Management

Data Integrity

Education

Payroll Compliance Practitioner (PCP)

Grade XII

Tools

SAP

SuccessFactors Employee Central

Service Now

Word

Excel

Job description

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Payroll Specialist

Date: May 13, 2025

Location: Toronto, ON, CA

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.5 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It’s an exciting time to join the team at Hydro One!

Job Function:

Perform payroll processing services for employees, pensioners, and BOD, etc. including inputting, updating, and maintaining various computer systems. Process payroll activities in accordance with payroll processing procedures, collective agreements, HR policies, and internal controls to ensure accuracy, integrity, and confidentiality of data. Maintain and produce remittances/reports and distribute information as needed and to working collaboratively within the team.

Job Description:

Payroll Processing

• Prepare and process day-to-day payroll including all activities related to pay exits.
• Run and review required validation and audit reports throughout Payroll processing.
• Monitor the overpayment process, by conducting analysis and resolving pay issues.
• Monitor and review pay exits.
• Process and validate on-cycle and off-cycle gross to net calculations.
• Special payment processing as required.

Payroll Inquiry

• Handle Payroll inquiries per required SLAs.

Third Party Payments, Remittances, Communication, and Reporting

• Verify, audit, and reconcile all deductions and payments and run required reports.

Payment Distribution

• Run pay complete and settlement processes (e.g., journal entries).
• Request Payroll account funding from Treasury.
• Provide standard payroll reports in electronic format to other functions as may be reasonably requested.

Payroll Tax Reporting and Remittances

• Document all reporting entities, prepare tax remittance/filings, perform tax reporting/remittance processes, prepare regulatory specific returns, file tax amendments, monitor Payroll tax filing regulatory changes etc.
• Generate and send regulatory remittances.

Year-End Processing

• Reconcile and balance pay results on a periodic basis for year-end reporting.
• Review, audit, prepare, and distribute year end statements (T4, T4-A, RL-1, RL-2, etc.).
• Support Payroll data pulls required for Payroll reconciliations.

Compliance Management / Data Integrity

• Deliver payroll services in compliance with federal, provincial, and territorial legislation.
• Generate variance/change reports to conduct quality control reviews or at the request LOBs and compare to the appropriate data sources to ensure the integrity, accuracy, and consistency of payroll data flow.

Banking, Remittances and Account Reconciliation

• Prepare remittances and account reconciliations.
• Analyze payroll data to ensure it is posted correctly to the GL and reconciled to reports/remittances.
• Prepare job costing and payroll journal entries.
• Support payroll audits to ensure payroll compliance.
• Complete quarterly, annual, and ad hoc legislative report requirements.
• Review the Payroll accounting function by proposing enhancements of accounting procedures.
• Support Payroll verifications and audits.
• Coordinate payroll reconciliation and audit efforts lead by Payroll/Finance, coordinate teams and data request within Payroll.
• Advocate for and participate in continuous improvement., identify possible trends, risks, and business improvements.

Special Projects

• Support special projects in support of various payroll initiatives.
• Perform other duties as required.

Selection Criteria:

Education:

• Requires a knowledge of accounting and payroll principles related to payroll processing.
• Requires a Payroll Compliance Practitioner (PCP) designation. This knowledge is considered to be normally acquired either through the successful completion of Grade XII in a Secondary, Commercial or Technical School plus a two-year course of concentrated study obtained in a Community College or by having the equivalent level of education.

Experience:

• Requires experience in payroll processing, payment distribution, payroll tax reporting, remittances and account reconciliation.
• Require experience with SAP systems or SuccessFactors Employee Central.
• Requires experience in Service Now. Demonstrated experience with use of Word and Excel. A period of up to 2 years is considered necessary to gain this experience (This encompasses one year of related Canadian work experience for PCP).

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2025.

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email [e-mail] .Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

Please note this email is only for accommodation requests.Resumes sent to this email address will not be considered.

"Employer of the year 2025"

Deadline: May 21, 2025

In the event you are experiencing difficulties applying to this job please consult our help page here .

We thank all applicants for their interest in a career at Hydro One; however, only those candidates who are selected for an interview will be contacted.

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