Payroll Specialist

Schlegel-Villages; Kitchener; Hybrid; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Employee appreciation incentives

Extended health benefits & retirement

Education assistance

Loans & scholarships

Job summary

Schlegel Villages in Kitchener, Ontario, is seeking a Hybrid Payroll Specialist to join our Support Office. You will manage end-to-end payroll processing, support benefit deductions, and coordinate with the recruitment team to set up new hires.

The role requires five+ years in a medium-volume unionized payroll environment, strong Excel skills, and confidentiality. We offer a competitive salary range of 50,000–55,000 CAD plus benefits, growth opportunities, and education support.

Qualifications

• Five or more years of experience in a medium-volume unionized payroll environment.
• Highly organized and detail oriented with ability to problem solve.
• Self-directed and motivated, as well as a team player.
• Demonstrated ability to manage a high volume of tasks and duties in a deadline-oriented environment.
• Able to adjust to rapidly changing situations.
• High degree of sensitivity, good judgement, and confidentiality.
• Excellent communication, interpersonal and customer service skills.
• Experience with UKG is an asset.
• Proficient in Excel.
• Degree in Business, Accounting, Finance or Canadian Payroll Association an asset.

Responsibilities

• End-to-end payroll processing including off cycles where required.
• Maintain team member profiles in UKG.
• Support and guide villages with self service, schedule or pay inquiries.
• Preparation and file uploads to Service Canada for Records of Employment.
• Creation of Journal Entries related to payroll processing.
• Assist with monthly remittance for Union Dues, Pension & RRSP.
• Support external stakeholders such as Service Canada with payroll inquiries.
• Assist with other projects or initiatives as needed.

Skills

Payroll processing

UKG experience

Excel proficiency

Communication skills

Confidentiality

Education

Degree in Business/Accounting/Finance

Tools

UKG system

Job description

Job Category: Accounting/Finance (Support Office)

Requisition Number: PAYRO032047

• Full-Time

Locations

Showing 1 location

Description

Our Support Office in Kitchener, Ontario has an exciting opportunity for a Hybrid PAYROLL SPECIALIST to join their team.

The hiring range for this role is: $50,000 - 55,000.

At Schlegel Villages you can be YOU while being part of OUR Family.

How Schlegel Villages supports our Team Members:

• Competitive salary, and benefits;
• Significant opportunities for Growth and Development
• Ongoing Team Member Appreciation incentives and rewards and recognition
• Extended Health Benefits & Retirement Savings
• Individualized Assistance for Team Member Education and Development
• Loans and Scholarships to help our team members realize their greatest potential

Payable Responsibilities:

• Work closely with the recruiting team to ensure team members are set up in a timely and accurate manner
• Maintain team member profiles within UKG
• Support and guide villages with self service, schedule or pay inquiries
• Responsible for end-to-end payroll processing including off cycles where required
• Work closely with Benefit Coordinator to maintain benefit deductions, taxable amounts and proration formulas as required by collective agreements
• Calculation of various payments such as top up and termination
• Preparation and file uploads to Service Canada for Record of Employments
• Responsible for accurate and timely processing of source deductions
• Creation of Journal Entries related to payroll processing
• Assist with monthly remittance for Union Dues, Pension & RRSP
• Support external stake holders such as Service Canada with payroll inquiries ensuring to uphold the highest level of customer service
• Assist with other projects or initiatives as needed

Experience and Qualifications

• Five or more years of experience in medium volume unionized payroll environment
• Highly organized and detailed oriented with ability to problem solve
• Self-directed and motivated, as well as a team player
• Demonstrated ability to manage a high volume of tasks and duties in an efficient manner in a deadline-oriented environment
• Able to adjust to rapidly changing situations
• High degree of sensitivity, good judgement, and confidentiality
• Excellent communication, interpersonal and customer service skills
• Experience with UKG an asset
• Proficient in Excel
• Degree in Business, Accounting, Finance or Canadian Payroll Association an asset

At Schlegel Villages we are redefining elder care through innovation, Village design and culture change, but we know the key to our Village success, and our residents’ satisfaction, is YOU and our teams.

We aspire to provide all members of our communities, including team members, with a life enriching experience. We are family owned and operated and we take our mission seriously: “to provide holistic health care in a home environment, located within an internal neighbourhood design that promotes a caring community with emphasis on optimal health and life purpose for each resident”.

Schlegel Villages is pleased to accommodate individual needs in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 (AODA), within our recruitment process. If you require accommodation at any time throughout the recruitment process, please speak with the hiring leader.

Equity, diversity and inclusion are ingrained within the Schlegel Culture, and our Villages are more welcoming, open-hearted and vibrant because of it. Each Village is strengthened by the unique lived experience of every person connected to it. Everyone is included and respected in their spirituality, cultural diversity and individuality. Regardless of ability, heritage or cultural roots, our people are embraced, just as they are, and we celebrate and support life purpose within the community.

At Schlegel Villages, our hiring practices reflect our commitment to human connection and strong relationships that we strive to provide in our Villages. We do not use artificial intelligence in our screening or selection processes; applications are reviewed by our recruitment professionals who thoughtfully assess candidate’s fit with our posted opportunities, mission and values.