Payroll Specialist

Winland Foods; Cookshire-Eaton; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Payroll Specialist to oversee payroll operations across multiple states and Canada. This dynamic role involves managing payroll systems, ensuring compliance with regulations, and providing timely support for payroll-related issues. The ideal candidate will possess strong communication skills, a professional demeanor, and a commitment to accuracy in handling payroll data. Join a forward-thinking company that values diversity and fosters an inclusive workplace, offering a hybrid work schedule and comprehensive benefits to support your professional growth.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Match

Life Insurance

Accident Insurance

Legal Protection Plan

Critical Illness Insurance

Qualifications

• Experience in multi-state payroll management.
• Knowledge of payroll regulations and tax procedures.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage daily payroll operations for multiple states and Canada.
• Ensure compliance with payroll regulations and company policies.
• Audit payroll entries and assist in processing garnishments.

Skills

Payroll Principles

ADP Payroll System

Communication Skills

Customer Service Aptitude

Attention to Detail

FLSA Regulations Knowledge

Education

2+ years in Payroll

Tools

Workday

UKG Dimensions

MS Office

Job description

The Payroll Specialist will be responsible for managing the daily time and payroll operations in an outsourced payroll environment across multiple states and Canada. This role will maintain the payroll and time tracking systems to ensure regulatory compliance and adherence to company policy using ADP payroll system.

Employee Type:

Full time

Location:

IL Oak Brook

Job Type:

Human Resources Payroll

Job Posting Title:

Payroll Specialist

Job Description:

Schedule: Hybrid (Remote Mon & Fri; In office Tues to Thurs)

Work Location: 2015 Spring Road Suite 400, Oak Brook, IL 60523

Benefits: Medical, Dental, Vision, 401(k) with match, STD/LTD/AD&D/Life, HSA, FSA, EAP,Hospital indemnity, Accident Insurance, Identity and Fraud Protection Plan, Legal, and Critical Illness.

Salary, based on experience and other qualifications: $21.16 an hour to $36.05 an hour with additional bonus potential

Role and responsibilities:

• Ensures accurate and timely payroll updates are completed including new hires, terminations, promotions, job changes, and changes to pay rates from Workday and UKG Dimensions source systems

• Perform day to day payroll and time activities to include timecard and accrual review in Workday and UKG Dimensions source systems

• Assist in sending Garnishments in a timely manner to ADP for processing

• Review and audit of pre and post payroll entries and reports for both US and Canadian payroll

• Assist with import files for one time or special payment files such as commissions & bonuses

• Assist with any off-cycle or manual payment payroll processing with ADP

• Prepare and issue manual payments from Client account using net pay calculation and amount provided by ADP

• Prepare and Distribute post payroll and monthly financial reports as well as ad-hoc reports as needed

• Notify ADP of any stop payments or check reversals needed and provide specific impacted payments

• Research and resolve simple situations regarding various system, data, and employee matters.

• Provide quality and timely support on payroll related issues

• Knowledgeable in FLSA regulations particularly as it relates to overtime regular rate of pay requirements and be able to accurately calculate the regular rate of pay in a current or look back condition.

• Evaluate and identify system and employee level changes required to ensure compliance with state and federal tax and other regulatory changes.

Qualifications:

• 2+ years’ experience with like experience in a multi-state payroll environment.

• Knowledge of payroll principles, practices, regulations, payroll tax, and procedures.

• Good verbal and written communication skills.

• Personable, professional demeanor, and strong Customer Service Aptitude

• Strong attention to detail and accuracy required.

• Demonstrate a high degree of integrity and discretion in the handling of confidential information.

• Computer savvy, including working knowledge of ADP or other Enterprise Payroll System, UKG Dimensions or other Enterprise time system and MS Office (Advanced level Excel proficiency).

• Excellent organizational skills with the ability to multi-task in a fast-paced environment.

EEO Statement:

Winland Foods seeks to recruit, develop, and retain the most talented people from a diverse candidate pool, and as a global company we believe our success is enhanced by fostering equity and inclusion in the workplace. Therefore, Winland Foods is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, genetic information, military or veteran status, and any other characteristic protected by applicable law.