Payroll Specialist

Wood Automotive Group; Calgary; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Exceptional benefits package

Pension Plan with employer

Employee Assistance Program

Corporate rates at YMCA and Goodlife

Group social events and perks

Job summary

The Wood Automotive Group in Calgary seeks a Payroll Specialist to join our Head Office payroll team. You will oversee semi‑monthly payroll processing, maintain payroll records, and administer benefits and pension plans while ensuring confidentiality and compliance with relevant legislation.

Reporting to the Payroll Manager, you will resolve payroll inquiries, produce reports, and support year‑end tasks (T4s/ROEs).

Qualifications

• 3–5 years of payroll experience, preferably in multi-location or high-volume settings.
• Strong knowledge of payroll principles, practices and applicable legislation.
• Experience processing semi-monthly payroll and reconciliations.
• Familiar with year-end processes (T4s, ROEs).
• Experience administering benefits/pension plans is an asset.
• Experience with PBS Systems/Clarity or similar systems is an asset.
• Excellent attention to detail and accuracy; strong time-management skills.
• Excellent written and verbal communication and ability to handle confidential information.

Responsibilities

• Process and reconcile semi-monthly payroll accurately and on time.
• Maintain employee payroll records for changes, leaves, and deductions.
• Administer benefits and pension plans and handle inquiries.
• Prepare cheque requisitions and journal entries as required.
• Prepare and distribute payroll reports timely and accurately.
• Respond to payroll questions and resolve discrepancies for employees and management.
• Enter and maintain employee data in PBS/Clarity and related systems.
• Complete ROEs and assist with employment confirmations and income verifications.
• Maintain vacation/leave records and ensure compliance with policies.
• Handle government remittance deadlines and year-end payroll tasks (T4/T2200).
• Maintain confidential files and document payroll procedures for consistency.

Skills

Payroll principles

Attention to detail

Time management

Analytical skills

Communication skills

Confidentiality

Tools

PBS Systems/Clarity

Microsoft Excel

Job description

The Wood Automotive Group, one of Alberta's largest automobile retailers for over 40 years, is offering an exciting opportunity for a Payroll Specialist to join our Payroll department at Head Office.

The Wood team believes that its people are its greatest asset. We provide our employees with competitive salaries and careers that grow with them. As a group with 8 dealerships, a collision repair centre and an online pre‑owned sales lot, we believe our success and growth is built on the drive and dedication of our people. If you’ve got what it takes to be a natural leader, trainer and coach with a proven track record in the automotive industry then this is your opportunity to join us.

We are seeking an experienced and detail‑oriented Payroll Specialist with a strong understanding of payroll principles, practices, and legislation. The successful candidate will be highly organized, accurate, and comfortable working with confidential employee information while managing multiple priorities and deadlines.

Responsibilities

Reporting to the Payroll Manager, the Payroll Specialist is responsible for supporting the accurate and timely processing, administration, and reconciliation of semi‑monthly payroll.

Key Responsibilities Include, But Are Not Limited To

• Process and reconcile semi‑monthly payroll accurately and within established deadlines.
• Maintain employee payroll records, including new hires, terminations, leaves of absence, benefit deductions, garnishments, and other personnel changes.
• Administer employee benefits and pension plans, including enrolments, changes, and employee inquiries.
• Prepare cheque requisitions and journal entries as required.
• Prepare and distribute timely and accurate payroll reports.
• Serve as a payroll resource for employees and management, responding to payroll‑related questions and resolving discrepancies.
• Enter and maintain employee information and changes within PBS Systems/Clarity and applicable accounting and payroll systems.
• Complete and submit Records of Employment (ROEs) as required.
• Prepare confirmation of employment and income verification letters upon request.
• Maintain and administer annual vacation and special leave records and programs.
• Process applicable government remittances and ensure required deadlines are met.
• Complete payroll‑related account reconciliations and investigate discrepancies as required.
• Year‑end payroll processes, including T4 and T2200 preparation and processing.
• Maintain accurate and complete employee files, ensuring documentation is appropriately organized, coded, filed, and retained.
• Ensure terminated employee files and documentation are completed and maintained appropriately.
• Assist with documenting, reviewing, and maintaining payroll procedures to support consistency and accuracy.
• Maintain a high level of confidentiality when handling employee, payroll, and financial information.
• Perform other payroll and administrative duties as required.

Qualifications

• Previous payroll experience (3-5 years experience), preferably in a multi‑location or high‑volume environment.
• Strong knowledge of payroll principles, practices, and applicable payroll legislation.
• Experience processing semi‑monthly payroll and completing payroll reconciliations.
• Knowledge of payroll year‑end processes, including T4s and ROEs.
• Experience administering employee benefits and pension plans is considered an asset.
• Experience with PBS Systems/Clarity or similar payroll/accounting systems is considered an asset.
• Strong attention to detail with a high degree of accuracy.
• Excellent organizational and time‑management skills with the ability to meet strict deadlines.
• Strong analytical and problem‑solving skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive employee information with discretion and professionalism.
• Strong proficiency in Microsoft Office, particularly Excel.
• Payroll Compliance Professional (PCP) designation, is considered an asset.

Some Of The Rewards Of Joining Our Team

• Exceptional benefits package
• Pension Plan with employer contributions – free money!
• Employee Assistance Program including Financial Advisory Services, Nutritional Counselling, Legal Advisory Services, Counselling Services, fitness program, and more!
• Corporate rates at YMCA and Goodlife Fitness
• Group social events and company perks

Our Unique Culture

Are you the kind of person who wants to make a difference in their community and build a solid career with a growing organization? Consider joining Wood Automotive Group! For over 40 years, we have worked hard providing unparalleled customer service, competitive pricing, and quality products. Committed to education and community, we are proud sponsors of many organizations such as the SAIT Automotive Business Administration program, KidSport, the PREP program, The Salvation Army, the SSUBI ("Hope") Foundation and the Rogers Charity Classic.

We thank all candidates for their interest. Only those selected for interviews will be contacted.