Payroll & Records Clerk - Full-Time - Pioneer Ridg

Anishinabek Employment & Training Services; Northwestern Ontario; On-site; CAD 54,000 - 66,000; Full time

Job summary

The City of Thunder Bay is seeking a Payroll & Records Clerk for Pioneer Ridge Home for the Aged. This full-time role handles payroll processing, leave entitlements, and related documentation, with emphasis on accuracy and confidentiality.

Responsibilities include data entry, reporting, and coordinating with HR and external suppliers to ensure timely payroll cycles. The successful candidate will have a secondary school diploma and working knowledge of automated payroll systems; SAP experience is

Qualifications

• Must have a working knowledge of an automated payroll system.
• Experience using SAP enterprise software is an asset.

Responsibilities

• Maintains and monitors absence quotas and leave entitlements and processes related Pioneer Ridge paperwork as required.
• Performs on-line data entry, produces reports, and participates in the correction of input data.
• Processes hires, rehires, transfers, and terminations for Pioneer Ridge employees and initiates applicable forms, as required.
• Processes staff reimbursements and initiates forms for increment raises.
• Prepares payment authorization form records for the preparation of cheques.
• Liaises with Human Resources and Pioneer Ridge supervisors regarding confidential payroll issues, and researches and responds to inquiries as required; liaises with other City divisions and external suppliers regarding billings and control procedures.
• Provides support to Pioneer Ridge sections regarding SAP functions.
• Processes temporary internal postings and probationary evaluations for Pioneer Ridge.
• Provides backup to office staff according to organizational needs.
• Performs such other related duties as may be required.

Skills

Communication

Interpersonal skills

Teamwork

Organizational skills

Word processing

Spreadsheets

Online data entry

Education

Secondary school graduation

Tools

SAP

Job description

Payroll & Records Clerk - Full-Time - Pioneer Ridg

City Manager's Office Thunder Bay, Ontario P7E6H8

The City of Thunder Bay provides exceptional quality of life to those who live, work, and play in Thunder Bay – a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects Northwestern Ontario to the world. We value our high quality of life and promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.

The City of Thunder Bay is a place where art, culture and nature come together!

POSITION SUMMARY

Under the general supervision of the Supervisor – Quality Improvement, Business & Resident Financial Services, processes payroll and expenditure-related documentation for Pioneer Ridge Home for the Aged.

Employment Type

Full Time

Job Occupation Type

Accounting/Bookkeeping/Finance Clerk

Total Positions

1

Wage

$25.92-$31.92

Hours/Week

0

Days of Work

n/a

Closing Date / Apply By

7/27/2026

Start Date

n/a

Duties

MAJOR RESPONSIBILITIES:

Maintains and monitors absence quotas and leave entitlements and processes related Pioneer Ridge paperwork as required.

• Performs on-line data entry, produces reports, and participates in the correction of input data.
• Processes hires, rehires, transfers, and terminations for Pioneer Ridge employees and initiates applicable forms, as required.
• Processes staff reimbursements and initiates forms for increment raises.
• Prepares payment authorization form records for the preparation of cheques.
• Liaises with Human Resources and Pioneer Ridge supervisors regarding confidential payroll issues, and researches and responds to inquiries as required; liaises with other City divisions and external suppliers regarding billings and control procedures.
• Provides support to Pioneer Ridge sections regarding SAP functions.
• Processes temporary internal postings and probationary evaluations for Pioneer Ridge.
• Provides backup to office staff according to organizational needs.
• Performs such other related duties as may be required.

Qualifications

• Secondary school graduation; and
• Must have a working knowledge of an automated payroll system

Education/Experience

• Secondary school graduation; and
• Must have a working knowledge of an automated payroll system

Skills/Abilities

• Ability to communicate effectively and concisely, both orally and in writing
• Ability to establish and maintain effective working relations with superiors, co-workers, other staff, residents, families, and the public
• Ability to work independently and as a member of a team
• Self-starter with proven organizational skills
• Must be at a basic skill level in word processing and an intermediate skill level in spreadsheet software and be proficient in on-line data entry

Assets

• Experience using SAP enterprise software

CONDITIONS OF EMPLOYMENT

• May be required to work statutory holidays to meet payroll deadlines
• Prior to commencing employment, will be required to review and attest/affirm to all Pioneer Ridge Staff Immunization Policies
• Must have successfully undergone a "two step" tuberculosis skin test within the 12 months prior to employment
• Must undergo a successful Police Vulnerable Sector Check (PVSC)