Payroll Manager

Joseph Brant Hospital & Foundation; Toronto; On-site; CAD 90,000 - 120,000; Full time

Job summary

Joseph Brant Hospital is seeking a dynamic Manager, Payroll to oversee the payroll department operations, ensuring timely and accurate processing of salaries, benefits, garnishments, taxes, and pay-rate changes. Lead a cross-functional team of 2 staff and collaborate with Time & Attendance, Scheduling, ADP Workforce Management and Human Resources.

The role emphasizes strategic initiatives, compliance with tax and reporting, and continuous quality improvement, with oversight of audits,

Qualifications

• Degree or Diploma in Business Administration, Accounting, Finance or HR Management.
• CPM certification through the Canadian Payroll Association.
• 5+ years of progressive management experience in a Payroll department.
• Experience managing large payrolls with multiple collective agreements.
• Knowledge of Canadian payroll legislation and year-end reporting.

Responsibilities

• Develop strategic payroll initiatives aligned with JBH goals.
• Oversee day-to-day payroll operations, compliance, and reporting.
• Audit payroll cycles, approve direct deposits, and manage remittances.
• Ensure tax filings, year-end T4s/T4As, and GL reconciliations.
• Collaborate with HR and Finance teams; implement process improvements.

Skills

Payroll management

ADP/UKG systems

Canadian payroll

Compliance

Leadership

Communication

Education

Degree or Diploma in Business Administration, Accounting, Finance or HR Management

CPM certification

Tools

ADP Workforce Management

Job description

Internal applicants must apply by 11:59pm on September 23, 2026.

About Joseph Brant Hospital:

Joseph Brant Hospital (JBH) is a full-service hospital located in the growing and thriving community of Burlington, Ontario, serving more than 185,000 residents in Halton, Hamilton, Waterdown, Flamborough, Milton and Stoney Creek. JBH is honoured to be recognized as one of Hamilton Niagara’s Top Employers since 2015, with a skilled team of approximately 200 physicians, 2,000 employees, and more than 300 volunteers.

JBH is a Clinical Education site in conjunction with McMaster University, and is designated as an Academic Community Teaching Hospital. JBH is also a partner member of the Burlington Ontario Health Team (BOHT). JBH is deeply committed to providing exemplary care and living the hospital’s core values of Compassion, Accountability, Respect and Excellence.

JBH also inspires and empowers a culture of caring and this is demonstrated in many ways including our commitment to the health, safety, and wellbeing of our people. For more information, visit www.josephbranthospital.ca.

Position Summary:

Joseph Brant Hospital is currently seeking a dynamic Manager, Payroll.The primary accountability of the manager is to manage the operations of the Payroll Department. They will implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, other deductions, new hires, terminations, and changes to pay rates.The role provides exceptional leadership in directing, mentoring, coaching and developing a cross-functional team of 2 staff that administer payroll, day-to-day customer service, analytical support and support activities across the hospital

Responsibilities:

The ideal candidate is a strong, innovative leader who excels in working collaboratively in a team environment and is focused on consistency of meeting deliverables. The Manager will be responsible for the following:

• Developing strategic initiatives and key indicators that are aligned with JBH and programmatic goals
• Continuous quality improvement in all aspects of payroll services
• Effectively manage the Hospitals’ day-to-day payroll operations, compliance adherence, control framework and reporting requirements.
• Have responsibility over the audit and control activities for each payroll cycle, conduct the final review of each payroll run’s final reconciled output, and authorize/approve the Hospital’s direct deposit file submission and bank funding for each payroll run;
• Oversee reconciliations, provide disbursement approval per the Signing Authority Policy, and ensure the timely submission of all payroll-related statutory filings, remittances, and payments to government agencies and other entities,
• Ensure the organization’s compliance with ongoing, ad hoc and complex taxation issues, including the accurate assessment of taxable benefits, and year-end reporting for T4s and T4As;
• Manage the payroll accounting requirements related to the general ledger financial reporting, interfaces and oversee the reconciliation of all payroll related accounts (e.g. bank, suspense, etc.).
• Keep fully apprised of all legislative changes, policy changes, and collective bargaining agreement modifications impacting payroll, and ensure the Hospital’s leadership, employees, payroll staff and other key stakeholders are effectively informed in that regard;
• Review, document and update existing functional requirements, policies and procedures to support operational needs and processing;
• Implements operational improvement initiatives and prepares/evaluates key performance metrics to promote quality improvement within the payroll team and throughout the organization
• Develop, maintain and execute the payroll business continuity plan (PBCP).
• Work closely with the Time & Attendance, Scheduling, ADP Workforce Management and Human Resources teams.
• Ensure integrity of the hospital’s payroll system by overseeing the functioning of all payroll applications (ADP) and any change management required within these systems.
• Coordinates with Human Resources and Finance teams to ensure changes (processes) also fulfill other teams’ requirements and system performance is maintained;

Qualifications:

• Degree or Diploma in Business Administration, Accounting, Finance or Human Resources Management
• Certified Payroll Manager (CPM) certification through the Canadian Payroll Association
• 5+ years of progressive management experience in a Payroll department
• Experience managing large payrolls for both non-union and unionized staff with multiple collective agreements
• Hospital, health care, or public sector experience is preferred
• Knowledge of a variety of integrated HRIS and payroll systems is required; ADP/UKG systems ideal
• In depth knowledge and ability to apply and interpret Canadian payroll legislation, Employment Standards, taxation rules and year-end reporting processes
• Effective communicator with the ability to foster cooperation and work collaboratively within and across departments with a broad range of interests and a highly diverse work environment
• Strong attention to detail, and proven ability to take initiative, make independent decisions, exercise sound judgment, develop creative solution and meet deadlines.
• Demonstrated analytical and problem-solving skills, understanding of codependences with Human Resources and Time and Attendance teams
• Ability to maintain composure and handle multiple conflicting priorities in a fast-paced environment
• Demonstrated experience identifying and implementing process and service improvements on a continuous basis
• Hands on experience with leading system upgrades or conversions
• Proven success and acumen in managing change, healthcare improvement, and contributing to transforming culture
• Excellent organizational, communication, interpersonal, problem solving, negotiation, conflict resolution and decision making skills are essential

Please Note: Assignment subject to change based on the needs of the department.

Joseph Brant Hospital is committed to an equitable and inclusive culture where everyone thrives and feels that they belong. One of the pillars of our Diversity, Equity and Inclusion framework is to enable our people and patients to flourish by removing barriers. In compliance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available during the recruitment and selection process and throughout employment.

Please help us meet our commitment to providing an inclusive and barrier‑free environment by letting us know if you require accommodation. Contact Human Resources for confidential assistance at [e-mail] or at 905-632-3737 ext. 4129.

This posting is for an existing vacancy. JBH does not use artificial intelligence (AI) to screen, assess, or select applicants.

Please include the posting number in the subject line of any email correspondence to enable appropriate assistance.