Payroll Manager

Amico; Mississauga; On-site; CAD 95,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer Matching Retirement Program

Life insurance

Job summary

Amico Affiliates is seeking an experienced Payroll Manager to lead the full-cycle payroll across multiple entities in a unionized, project-based environment in Ontario, Canada. You will ensure accurate, timely payroll for salary and hourly staff and collaborate with HR, Operations and Finance.

The role focuses on compliance with employment standards, collective agreements, remittance, and year-end reporting, while driving system optimization, automation, and reporting tools.

Qualifications

• 7+ years of progressive union payroll experience.
• 2+ years in a leadership or supervisory role.
• PCP or CPM designation (National Payroll Institute) preferred.
• Strong knowledge of union payroll and collective agreements.
• In-depth understanding of Ontario payroll legislation and CRA regulations.
• Experience with Oracle or other ERP payroll solutions is preferred.
• Advanced Excel skills and strong analytical capability.
• High attention to detail and strong organizational skills.

Responsibilities

• Overseeing full-cycle weekly payroll processing for multi-entity operations.
• Interpreting and applying multiple union agreements and company benefit plans and validating system configurations support the agreement terms.
• Establishing and maintaining internal controls that ensure the accurate calculation of earnings, deductions, liabilities and benefits in accordance with employment contracts, collective agreements, approved company rules and directives, statutory requirements and authorized direction.
• Processing and managing payroll for hourly, salaried, unionized, and project-based employees.
• Reviewing payroll registers prior to final submission and reconciling payroll information to accounting records.
• Verifying the completeness and accuracy of remittances within prescribed filing deadlines.
• Managing the timely processing of ROEs, terminations, and year-end reporting activities.
• Confirming payroll compliance with employment standard, Canada Revenue Agency and provincial requirements, workplace safety obligations and construction-specific regulations.
• Leading and mentoring payroll team members.
• Monitoring and implementing changes in payroll legislation, collective agreements, benefits programs, and industry regulations.
• Maintaining and optimizing payroll systems, enhancing automation and expanding reporting tools.
• Coordinating internal and external audit requirements.
• Implementing policies and process improvements to enhance efficiency, accuracy, and internal controls.
• Partnering with HR and Finance to ensure the seamless integration of payroll, benefits, and accounting systems and the completeness of policies
• Acting as the primary point of contact for payroll escalations.
• Collaborating with Project Managers, HR Business Partners, and Finance teams to ensure payroll accuracy across projects.
• Providing reporting and analytics to leadership on labour costs and payroll trends.

Skills

Union payroll

Leadership

Excel advanced

Ontario payroll

ERP experience

CRA knowledge

Analytical skills

Attention to detail

Education

CPM designation

Tools

Oracle

Job description

About Us

Come Build Your Career at Amico

Amico delivers complex and impactful infrastructure projects that help communities grow, move and thrive. From highways and bridges to transit and residential and commercial environments, our work strengthens Ontario’s communities and helps build a more connected future.

As a Canadian-owned and operated construction company, Amico brings together expertise in general contracting, civil engineering and road building to deliver projects of significant scale and complexity. Through careful planning, innovative thinking and disciplined execution, we work alongside our clients and partners to create infrastructure that will serve communities for generations.

At Amico, our people are at the heart of our success. As one of Canada’s Best Managed Companies, we are proud to be recognized for the strength of our leadership, culture and commitment to continuous improvement. We foster a collaborative, inclusive and performance-driven environment where employees are empowered to contribute their expertise, take on meaningful challenges and continue developing their careers.

Job Description

Amico is a leading, Canadian-owned and operated construction company specializing in large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the communities of Ontario. Our expertise spans major infrastructure projects, including highways, bridges, and critical public works that require meticulous planning, innovative engineering, and precise execution.

At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head-on. By leveraging cutting-edge technology and proven project management practices, we consistently deliver high-quality infrastructure projects, regardless of their scale or complexity.

If you're ready to be part of a team that plays a pivotal role in Ontario's most impactful infrastructure developments, while gaining hands-on experience with industry-leading projects, we invite you to join us.

Position Overview:

Amico Affiliates is seeking an experienced Payroll Manager to lead and oversee the full-cycle payroll function across multiple entities in a unionized environment. This role is responsible for ensuring accurate, timely, and compliant payroll processing for salary and hourly employees, including unionized and non-unionized staff within a complex, project-based environment. The position will lead the payroll team responsible for the weekly processing of payroll.

The Payroll Manager will play a critical role in compliance with employment standards, construction collective agreements, remittance requirements, reporting, and internal controls, while leading payroll system optimization, automation and continuous improvement initiatives. The role will collaborate with HR, Operations and Finance to ensure seamless payroll execution. This position reports to the Corporate Controller.

Responsibilities

• Overseeing full-cycle weekly payroll processing for multi-entity operations.
• Interpreting and applying multiple union agreements and company benefit plans and validating system configurations support the agreement terms.
• Establishing and maintaining internal controls that ensure the accurate calculation of earnings, deductions, liabilities and benefits in accordance with employment contracts, collective agreements, approved company rules and directives, statutory requirements and authorized direction.
• Processing and managing payroll for hourly, salaried, unionized, and project-based employees.
• Reviewing payroll registers prior to final submission and reconciling payroll information to accounting records.
• Verifying the completeness and accuracy of remittances within prescribed filing deadlines.
• Managing the timely processing of ROEs, terminations, and year-end reporting activities.
• Confirming payroll compliance with employment standard, Canada Revenue Agency and provincial requirements, workplace safety obligations and construction-specific regulations.
• Leading and mentoring payroll team members.
• Monitoring and implementing changes in payroll legislation, collective agreements, benefits programs, and industry regulations.
• Maintaining and optimizing payroll systems, enhancing automation and expanding reporting tools.
• Coordinating internal and external audit requirements.
• Implementing policies and process improvements to enhance efficiency, accuracy, and internal controls.
• Partnering with HR and Finance to ensure the seamless integration of payroll, benefits, and accounting systems and the completeness of policies
• Acting as the primary point of contact for payroll escalations.
• Collaborating with Project Managers, HR Business Partners, and Finance teams to ensure payroll accuracy across projects.
• Providing reporting and analytics to leadership on labour costs and payroll trends.

Qualifications

• 7+ years of progressive union payroll experience, preferably in construction or project-based environments.
• 2+ years in a leadership or supervisory role.
• PCP or CPM designation (National Payroll Institute) preferred.
• Strong knowledge of union payroll and collective agreements.
• In-depth understanding of Ontario payroll legislation and CRA regulations, as well as other jurisdictions.
• Experience with Oracle or other ERP payroll solutions is preferred.
• Advanced Excel skills and strong analytical capability.
• High attention to detail and strong organizational skills.

Vacancy statement: This position is a new role that is currently vacant in our Design Build division.

What Amico Can Offer You:

• Medical, dental, and vision insurance
• Employer Matching Retirement Program
• Life insurance

At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

About the Team

Amico fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply, including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We also recognize that experience and potential are not always reflected by a checklist. If you are excited about this opportunity but do not meet every listed requirement, we encourage you to apply as your skills, perspective and experience may make you a strong fit for this role or another opportunity. We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. By implementing the requirements of the ACA and its applicable regulations, we will provide appropriate accommodation upon request throughout the interview and hiring process. If you require accommodation, please contact [e-mail], and we will work with you to support your individual needs. We thank all applicants for their interest. However, only those selected for an interview will be contacted. Strictly no third party resumes accepted.