Office Administrator

Amico Major Projects Inc.; Mississauga; On-site; CAD 60,000 - 70,000; Full time

Job summary

Amico Major Projects Inc. is seeking an Office Administrator to support day-to-day office operations, coordinating activities, managing communications, and maintaining records.

The role involves assisting internal teams to promote a productive and professional work environment in a fast-paced setting. Responsibilities include welcoming visitors, handling calls and inquiries, preparing documents, scheduling meetings, and supporting bookkeeping and procurement tasks.

Qualifications

• Diploma or certificate in Office Administration, Business Administration, or a related field.
• 2+ years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities with excellent attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Welcome visitors, clients, and vendors, directing them to the appropriate personnel or meeting locations.
• Serve as the first point of contact by answering and directing incoming phone calls, emails, and general inquiries.
• Prepare, format, and distribute correspondence, reports, presentations, memos, and other business documents.
• Coordinate and manage calendars, appointments, meetings, and conference room bookings to ensure efficient scheduling and avoid conflicts.
• Organize meetings, including preparing agendas, meeting materials, and catering arrangements as required.
• Maintain accurate and organized office records, files, and documentation, including project, vendor, and operational files.
• Assist with bookkeeping and administrative accounting functions, including invoicing, accounts receivable tracking, expense reporting, and budget monitoring.
• Coordinate office supply inventory and procurement to ensure the office remains fully stocked and operational.
• Support document management and record retention practices in accordance with company policies.
• Liaise with vendors, service providers, and external partners regarding office-related requirements and services.
• Assist with data entry, reporting, and administrative support for various departments.
• Ensure common areas, meeting spaces, and office facilities are maintained in a professional and organized manner.
• Identify opportunities to improve office processes and administrative efficiencies.
• Maintain confidentiality when handling sensitive business and employee information.
• Perform other administrative duties and special projects as assigned.

Skills

Organizational skills

Communication skills

Time management

MS Office

Education

Office Administration Diploma

Tools

Microsoft Office Suite

Job description

• Minimum Salary 60,000
• Maximum Salary 70,000

About Us

Come Build Your Career at Amico

Amico delivers complex and impactful infrastructure projects that help communities grow, move and thrive. From highways and bridges to transit and residential and commercial environments, our work strengthens Ontario’s communities and helps build a more connected future.

As a Canadian-owned and operated construction company, Amico brings together expertise in general contracting, civil engineering and road building to deliver projects of significant scale and complexity. Through careful planning, innovative thinking and disciplined execution, we work alongside our clients and partners to create infrastructure that will serve communities for generations.

At Amico, our people are at the heart of our success. As one of Canada’s Best Managed Companies, we are proud to be recognized for the strength of our leadership, culture and commitment to continuous improvement. We foster a collaborative, inclusive and performance-driven environment where employees are empowered to contribute their expertise, take on meaningful challenges and continue developing their careers.

Job Description

The Office Administrator plays a key role in ensuring the efficient day-to-day operation of the office by providing administrative, organizational, and clerical support. This position is responsible for coordinating office activities, managing communications, maintaining records, and supporting internal teams to promote a productive and professional work environment.

Responsibilities

• Welcome visitors, clients, and vendors, directing them to the appropriate personnel or meeting locations.
• Serve as the first point of contact by answering and directing incoming phone calls, emails, and general inquiries.
• Prepare, format, and distribute correspondence, reports, presentations, memos, and other business documents.
• Coordinate and manage calendars, appointments, meetings, and conference room bookings to ensure efficient scheduling and avoid conflicts.
• Organize meetings, including preparing agendas, meeting materials, and catering arrangements as required.
• Maintain accurate and organized office records, files, and documentation, including project, vendor, and operational files.
• Assist with bookkeeping and administrative accounting functions, including invoicing, accounts receivable tracking, expense reporting, and budget monitoring.
• Coordinate office supply inventory and procurement to ensure the office remains fully stocked and operational.
• Support document management and record retention practices in accordance with company policies.
• Liaise with vendors, service providers, and external partners regarding office-related requirements and services.
• Assist with data entry, reporting, and administrative support for various departments.
• Ensure common areas, meeting spaces, and office facilities are maintained in a professional and organized manner.
• Identify opportunities to improve office processes and administrative efficiencies.
• Maintain confidentiality when handling sensitive business and employee information.
• Perform other administrative duties and special projects as assigned.

Qualifications

• Diploma or certificate in Office Administration, Business Administration, or a related field preferred.
• 2+ years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities with excellent attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Professional, customer-focused demeanor and strong interpersonal skills.

A current vacancy exists for this position.

Amico does not use AI to screen, assess, and select applicants for this position.

About the Team

Amico fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply, including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We also recognize that experience and potential are not always reflected by a checklist. If you are excited about this opportunity but do not meet every listed requirement, we encourage you to apply as your skills, perspective and experience may make you a strong fit for this role or another opportunity. We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. By implementing the requirements of the ACA and its applicable regulations, we will provide appropriate accommodation upon request throughout the interview and hiring process. If you require accommodation, please contact [e-mail], and we will work with you to support your individual needs. We thank all applicants for their interest. However, only those selected for an interview will be contacted. Strictly no third party resumes accepted.