Human Resources Administrator

Amico; Mississauga; On-site; CAD 60,000 - 70,000; Full time

Job summary

Amico in Mississauga, Ontario, is seeking an HR Administrator to support day-to-day HR programs, employee records, compliance activities, and security clearance processes. You will manage recruitment, onboarding, and offboarding while ensuring compliance with government-funded and defense-related work, privacy standards, and audits.

The role requires strong organizational skills, experience in a unionized environment, and proficiency with HRIS and Microsoft Office; CHRP/CHRL is a plus.

Qualifications

• Post-secondary education in HR, business administration, or related field.
• Experience in a unionized environment.
• Knowledge of HR policies, labor law, and collective agreements.
• Excellent communication, problem-solving, and organizational skills.
• Proficiency with HRIS and Microsoft Office.
• CHRP/CHRL designation or working towards certification is an asset.

Responsibilities

• Support day-to-day HR operations including recruitment, onboarding, offboarding.
• Ensure compliance with government-funded and defense-related HR requirements.
• Handle employee inquiries about policies and collective agreements.
• Administer background checks and screenings as needed.
• Maintain employee records and HR reporting.
• Monitor clearance status and prepare for audits.
• Protect privacy and data in accordance with privacy laws.

Skills

Communication skills

Problem-solving

Organizational skills

Education

Post-secondary education in HR, Business Administration, or related field

Tools

HRIS systems

Microsoft Office Suite

Job description

• Minimum Salary 60,000
• Midpoint Salary 65,000
• Maximum Salary 70,000

About Us

Come Build Your Career at Amico

Amico delivers complex and impactful infrastructure projects that help communities grow, move and thrive. From highways and bridges to transit and residential and commercial environments, our work strengthens Ontario’s communities and helps build a more connected future.

As a Canadian-owned and operated construction company, Amico brings together expertise in general contracting, civil engineering and road building to deliver projects of significant scale and complexity. Through careful planning, innovative thinking and disciplined execution, we work alongside our clients and partners to create infrastructure that will serve communities for generations.

At Amico, our people are at the heart of our success. As one of Canada’s Best Managed Companies, we are proud to be recognized for the strength of our leadership, culture and commitment to continuous improvement. We foster a collaborative, inclusive and performance-driven environment where employees are empowered to contribute their expertise, take on meaningful challenges and continue developing their careers.

Job Description

The HR Administrator is responsible for supporting the day-to-day administration of Human Resources programs, employee records, compliance activities, and security clearance processes. This role ensures employee documentation is maintained accurately and confidentially while supporting regulatory, client, and organizational requirements. The successful candidate is highly organized, detail-oriented, and capable of managing sensitive information with professionalism and discretion.

Responsibilities

• Support day-to-day HR operations, including recruitment, pre-onboarding, onboarding, and offboarding.
• Ensuring compliance with HR-related requirements for government-funded and defense-related work (e.g., Controlled Goods Program, security clearance processes, reporting obligations).
• Serve as a point of contact for employee inquiries regarding policies, procedures, and collective agreements.
• Assist in maintaining employee records and HR reporting.
  Administer background checks (criminal record checks, reference checks, employment verification)
• Coordinate provincial or federal clearance processes (e.g., police checks, site-specific clearances, client-required screenings)
• Liaise with external agencies and vendors (e.g., screening providers, police services, government portals)
• Monitor clearance status and communicate updates to hiring managers and employees
• Ensure compliance with privacy legislation and data protection standards
• Maintain a secure tracking system for clearance renewals and expirations
• Escalate clearance delays or compliance risks to HR leadership
• Audit employee files for completeness and accuracy
• Track probationary periods and milestone check-ins
• Support internal and external audits related to employee documentation
• Other duties and tasks as required

Qualifications

• Post-secondary education in Human Resources, Business Administration, or a related field.
• Proven experience working in a unionized environment.
• Strong knowledge of HR policies, labor law, and collective agreements.
• Excellent communication, problem-solving, and organizational skills.
• Proficiency with HRIS systems and Microsoft Office Suite.
• CHRP/CHRL designation or working towards certification is an asset.

Employment Type: Permanent Full Time

Vacancy Status: A current vacancy exists for this position.

Artificial Intelligence: Amico does not use AI to screen, assess, or select applicants for this role.

About the Team

Amico fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply, including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We also recognize that experience and potential are not always reflected by a checklist. If you are excited about this opportunity but do not meet every listed requirement, we encourage you to apply as your skills, perspective and experience may make you a strong fit for this role or another opportunity. While Amico utilizes Artificial Intelligence to assist in our recruitment process, all final hiring decisions are made entirely by members of our team. We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. By implementing the requirements of the ACA and its applicable regulations, we will provide appropriate accommodation upon request throughout the interview and hiring process. If you require accommodation, please contact [e-mail], and we will work with you to support your individual needs. We thank all applicants for their interest. However, only those selected for an interview will be contacted. Strictly no third party resumes accepted.