Payroll Coordinator

Ornge; Mississauga; Hybrid; CAD 62,000 - 74,000; Full time

Benefits offered by this job

Health & dental

EAP

Vacation pay

Pension plan

Promotional programs

Job summary

Ornge is seeking a motivated Payroll Coordinator to process payroll for employees across unionized and non-unionized environments. You will maintain records in line with policies and applicable legislation, ensuring accuracy and on-time payments.

The role targets candidates with 2-3 years in payroll and working toward PCP designation, offering growth within a dynamic team and hybrid in-office schedule at our Mississauga location.

Qualifications

• Post-secondary diploma or degree in Business, Accounting, Payroll, or equivalent.
• 2-3 years of payroll experience in a Payroll Coordinator or similar role.
• PCP designation or actively pursuing it.
• Experience using ADP Workforce Now for payroll processing.
• Strong organizational and communication skills.
• Ability to work independently and collaborate with payroll team.
• Experience in a unionized environment is an asset.

Responsibilities

• Prepare payroll for processing and ensure accuracy and timeliness.
• Enter payroll data into ADP Workforce Now.
• Ensure compliance with CBAs, policies, and laws.
• Maintain payroll records and respond to inquiries.
• Assist with year-end payroll activities and testing.
• Support reconciliations of dues, pension, benefits, WSIB.
• Collaborate with HR, Finance and stakeholders on payroll operations.

Skills

Detail-oriented

Strong communication

Independent worker

Payroll knowledge

Education

Payroll PCP designation

Business/Accounting degree

Tools

ADP Workforce Now

Job description

Payroll Coordinator

Reference #:2026-130

Strong. Proud. Uplifting.

At Ornge, we believe that ordinary people can do extraordinary things.

Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.

We are excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers.

Discover Ontario, Canada, and an exciting career with Ornge.

Position Title Payroll Coordinator

Department/Section Corporate Services

Employment Status Contract Full Time Up to 12 months

Targeted Hiring Range $62,459-$74,170

Salary Range $62,459-$85,881

Work Mode Hybrid (3 Days In-Office Per Week)

Existing Vacancy Yes

Location 5310 Explorer Drive, Mississauga

Hours of Work 37.5 hours/week

Posting Open Date October 30, 2026

Posting Close Date November 6, 2026

The targeted salary range is supplemented by a competitive total reward package. The salary offered to the successful candidate will consider a wide array of factors such as the individual’s skillset, level of experience applicable to the role and internal equity considerations.

Uplifting Your Career at Ornge

Join a team where accuracy, collaboration, and service make a real impact. Ornge is seeking a motivated and detail-oriented Payroll Coordinator to support the timely and accurate processing of payroll for employees across both unionized and non-unionized environments. In this role, you will maintain payroll records in accordance with Ornge policies, Collective Bargaining Agreements, and applicable provincial and federal legislation, helping ensure employees are paid correctly and on time.

This opportunity is ideal for a payroll professional with 2-3 years of experience who has obtained, or is working toward, their Payroll Compliance Practitioner (PCP) designation and is looking to grow their career within a dynamic and high-performing Payroll team. You'll gain valuable exposure to payroll processing, benefits administration, reconciliations, year-end activities, and collective agreement interpretation while working alongside a knowledgeable and supportive payroll team. If you're passionate about delivering exceptional service, thrive in a fast-paced environment, and are looking to advance your payroll career, this role offers the opportunity to develop your expertise while supporting a critical function within the organization.

Key Accountabilities:

• Prepare payroll for processing by reviewing reports, validating data, completing required corrections, and seeking clarification as needed to ensure accurate and timely payroll administration.
• Collect, verify and accurately enter payroll data into ADP Workforce Now (WFN) system.
• Ensure payroll activities are complia nt in accordance with Collective Bargaining Agreements (CBAs), internal polices and provincial/federal legislation.
• Maintain payroll records and respond to payroll-related inquires in a timely and professional manner.
• Investigates and resolve employee inquires related to pa y, benefits, pension, leaves of absence, and other payroll-related matters.
• Support year-end and new year payroll activities within ADP Workforce Now including payroll schedule updates, pay date configuration, testing CCP, EI & Pension) and carry-over processing.
• Assist with the reconciliation of union dues deductions, pension contributions, benefits invoices and WSIB remittances.
• Participate in testing/implementation of new payroll codes, and system changes to ensure accuracy and compliance.
• Collaborate with Human Resources, Finance and other stakeholders to support payroll operations.

Qualifications:

• Post‑secondary diploma or degree in Business, Accounting, Payroll, or a related field, or an equivalent combination of education and hands‑on payroll experience.
• 2-3 years of payroll experience in a Payroll Coordinator or similar role.
• PCP (Payroll Compliance Professional) designation or actively working towards obtaining this designation.
• Experience in processing payroll through the full payroll cycle.
• Hands on experience using ADP Workforce Now (WFN) for payroll administration and processing.
• Highly organized and detail-oriented with strong communication skills.
• Ability to work independently and collaborate with payroll team and other cross-functional stakeholders.
• Adaptable to managing multiple priorities, changing business needs, and meet deadlines in a fast-paced environment.
• Experience working in a unionized environment and interpreting Collective Bargaining Agreements (CBAs) is considered an asset.

Total Rewards:

• Health and Dental Benefit Plan Automatic Enrollment.
• 24/7 Employee and Family Assistance Program.
• 4% in lieu of vacation.
• Premium Defined Benefits Pension Plan Optional Enrollment.
• PERKS! Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and more!

At Ornge, we are:

• Community connectors.
• Equity in healthcare.
• Strong in our convictions.
• Proud of the services we provide.
• Uplifting in our mission, values, and services.

You can expect us to be:

• Competitive in pay, benefits and more.
• Promoters of diversity.
• Champions of inclusivity and accessibility.
• Committed to your career advancement.
• A tight-knit, supportive culture.

A bit about you:

• You are driven by our collective desire to make a difference.
• Excited by problem solving and excels at in-the-moment decision making.
• Teamwork has always been where you thrive.
• You are ready to put your skills into action in a fast-paced environment.

What's next:

Ornge is committed to providing accessible accommodations in compliance with Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please email us at [e-mail].

Ornge encourages applications from candidates identifying as a member of a traditionally underrepresented group including First Nations, Métis, Inuit, and urban Indigenous peoples; Francophone persons; Black and racialized persons; members of 2SLGBTQIA+ communities; and persons with disabilities.

Ornge communicates with candidates for job openings by email and does not incorporate AI technology in its recruitment process. Applicants are responsible to check their email for updates and ensure they can receive messages from unfamiliar senders. We send time-sensitive information via email; it is important for applicants to check their email frequently. If we do not receive a response from applicants, we will assume that they are no longer interested in the position, resulting in the removal of their application from the competition.

Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? Join us.

Ornge. Lives uplifted.