Payroll Coordinator

Bilinguallink; Hamilton; On-site; CAD 50,000 - 60,000; Full time

Job summary

Soletanche Bachy Canada in Hamilton, Ontario, is seeking a Payroll Coordinator to manage end-to-end payroll for unionized and non-unionized staff across provinces, ensuring compliance with provincial legislation, collective agreements, internal procedures, and regulatory requirements.

Responsibilities include processing payroll via Payworks, maintaining accurate payroll databases, coordinating time entry with sites, conducting audits, handling employee changes, responding to inquiries, and

Qualifications

• 2+ years of full-cycle payroll experience in a multi-provincial environment.
• Experience administering unionized payroll and knowledge of collective agreements is preferred.
• Experience with payroll audits, reconciliations, and reporting.
• Knowledge of Canadian payroll legislation across provinces is an asset.

Responsibilities

• Assist with end-to-end payroll processing for unionized and non-unionized employees across provinces, ensuring compliance with legislation and collective agreements.
• Maintain accurate payroll databases and records for data entry, calculations, and reporting.
• Process payroll using the Payworks platform and support time entry with sites.
• Perform payroll audits, respond to inquiries, and support audits with documentation.

Skills

Canadian payroll

Payworks

Excel

Analytical thinking

Attention to detail

Communication

Education

Payroll Administration/Accounting degree or related

Tools

Payworks

Job description

Position: Payroll Coordinator

Job Type: Permanent, Full-Time.

Location: Hamilton, Ontario.

Pay Range: $50,000-60,000

WHY JOIN US

With over 120 years of experience in North America, Soletanche Bachy Canada (“SB Canada”) is an established leader in the deep foundations industry. Through our affiliation with the Soletanche Freyssinet group of companies, SB Canada combines local experience with international expertise and can confidently say “Build on Us”.

Our employees enjoy a safe and stable work environment, and a culture based on integrity, teamwork and passion for our jobs.

By joining Soletanche Bachy Canada, you will become part of a growing team and have opportunities to build strong relationships with industry leaders from around the world with an employer that is committed to career development.

Key Responsibilities of the Role

• Assist with the end-to-end processing of payroll for unionized and non-unionized hourly and salaried employees across multiple provinces, including supporting payroll administration for 11 union groups (4 in Eastern Canada and 7 in Western Canada), ensuring compliance with applicable provincial legislation, collective agreements, internal payroll procedures, and regulatory requirements, including the preparation of T4s and Records of Employment (ROEs).
• Maintain accurate and up-to-date payroll databases, ensuring all employee, project, and payroll-related information is properly captured, validated, and recorded to support payroll processing and reporting requirements.
• Accurately process payroll using the Payworks platform.
• Maintain accurate and organized payroll records for data entry, calculations, and reporting.
• Collaborate with work sites to ensure accurate time entry and resolve related issues; assist with time entry as needed.
• Perform audits of payroll data to ensure accuracy and compliance.
• Process employee changes and adjustments, ensuring appropriate authorization and adherence to deadlines.
• Update and maintain payroll records to reflect changes in employee status, including exemptions, job titles, departments, and divisions.
• Respond to payroll-related inquiries from employees, finance departments, and government agencies.
• Support internal and external audits by providing relevant payroll documentation and information.
• Investigate and resolve payroll discrepancies through thorough data analysis.
• Process payroll-related remittances, including WCB, union dues, group insurance benefits, and RRSP contributions, ensuring accuracy and timely submission.
• Assist with payroll-related reports using Excel and internal systems.
• Maintain confidentiality and ensure compliance with privacy standards in handling employee payroll information.
• Foster a collaborative and professional work environment, contributing positively to team dynamics.

NOTE:

This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.

Qualifications – What Will Make You Successful

Education

• Post-secondary education in Payroll Administration, Accounting, Finance, Human Resources, Business Administration, or a related field preferred.

Experience

• 2+ years of full-cycle payroll experience, preferably in a multi-provincial, hourly and salary environment.
• Experience administering unionized payroll and basic understanding of collective agreements is strongly preferred.
• Experience working with payroll audits, reconciliations, and payroll-related reporting.

Technical Knowledge & Skills

• Knowledge of Canadian payroll legislation, employment standards, and statutory requirements across multiple provinces is an asset.
• Proficiency with payroll systems; experience with Payworks is considered a strong asset.
• Basic to Intermediate skills in Microsoft Excel, including formulas, pivot tables, lookups, and data analysis.
• Experience supporting benefit and pension/RRSP remittances, union dues, and Workers’ Compensation Board (WCB) remittances is strongly preferred.
• Strong analytical and problem-solving skills with a high degree of accuracy and attention to detail.

Core Competencies

• Strong organizational, communication, and interpersonal skills with exceptional attention to detail and accuracy.
• Ability to handle confidential information with professionalism and integrity.
• Customer-focused approach with strong time management and problem-solving abilities.
• Capable of working independently and collaboratively in a team environment while identifying opportunities for process improvement.

Required Designations or Certifications

• Payroll Compliance Practitioner (PCP) designation from the National Payroll Institute is an asset.

*Only candidates being considered for this position will be contacted. SB Canada is an equal opportunity employer committed to diversity and inclusion. If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Our team will directly work with you to ensure you are fully able to participate in the process.

*This posting is for an active vacancy we are currently hiring for.

*Please note: We may use Artificial Intelligence (AI) technology to assist with application screening and assessments. This technology is used as a support tool, and all hiring decisions are made by our hiring team.