Payroll Coordinator

GreenSlate, LLC.; Canada; Hybrid; CAD 45,000 - 50,000; Full time

Benefits offered by this job

RRSP matching

Mental health support

Remote-friendly

Job summary

GreenSlate, LLC. in Canada is seeking a Payroll Coordinator to manage payroll processing end-to-end for film and television clients.

You will review timecards, enter start documents, compile payroll reports and invoices, and coordinate payroll releases with accuracy and strong client service. This remote role supports non-union and union payroll under tight deadlines in a fast-paced entertainment environment.

Qualifications

• 2–3 years of experience in payroll or production accounting.
• Knowledge of entertainment union contracts is a plus.
• Experience in film and TV industry is a plus.

Responsibilities

• Manage payroll processing with a high level of service for clients.
• Support non-union and some union payroll clients.
• Data entry of timecards and onboarding data for payroll.
• Review timecards to ensure compliance with federal, provincial, and union regulations; follow up on discrepancies.
• Compile and review payroll reports and invoices for client review and approval.
• Coordinate payroll releases, including check printing and accounting imports.

Skills

Payroll processing

Attention to detail

Customer service

Job description

JOB BRIEF

As a Payroll Coordinator at GreenSlate, you will work directly with film and television production clients to manage payroll processing end-to-end. This includes reviewing and calculating timecards, entering start documents, compiling payroll reports and invoices, and managing payroll releases with a high level of accuracy and service. You will support Paymasters and the internal team across non-union and union payroll, ensuring compliance with federal, state, and union regulations within tight deadlines. Your ability to thrive in a fast-paced, high-volume environment and your commitment to getting it right will make you an essential resource for the productions GreenSlate serves.

This role is remote within Canada.

WHO WE ARE

GreenSlate is the fastest-growing provider of technology and business solutions for media productions. We provide the most advanced technology for production accounting and entertainment payroll. Our innovative cloud-based platform is evolving the entertainment industry’s back-office by replacing inefficient paper-based processes with digital solutions. The studios, film franchises, independent producers, and content creators we serve benefit from greater efficiencies, better access to data, and cost savings, and they minimize their impact on the environment. GreenSlate offers a full range of payroll, software application, production accounting, tax credit management, ACA compliance & benefits, production insurance, and consulting services. To learn more about the productions we partner with, please visit greenslate.com.

WHAT WE EXPECT FROM YOU

• Work directly with clients to manage payroll processing with a high level of service
• Manage and support assigned non-union and some union payroll clients
• Assist and support the internal team with payroll processing, including data entry
• Review and calculate client timecards, ensuring all federal, provincial, and union laws and regulations are adhered to; follow up with clients to advise on discrepancies when necessary
• Data entry of start documents and timecards, including verifying electronic onboarding data for payroll and ensuring accuracy within tight deadlines
• Compile and review payroll reports and invoices for client review and approval
• Manage and assist with payroll releases, including check printing, distribution, accounting import verification and releases, addressing digital notifications, and creation and maintenance of assigned client protocols
• Perform administrative duties related to the processing of payroll, including verifying employment history & reporting

WHO YOU ARE

• 2–3 years of experience in payroll or production accounting
• Knowledgeable in entertainment union contracts, a plus
• Experience in the film and TV industry is a plus
• Ability to deal with high-volume work with competing priorities under pressure
• Highly organized, accurate, with acute attention to detail
• Problem-solving orientation — looking for solutions, not just focused on accomplishing tasks
• Client-focused with the ability to be assertive
• Thrives in a fast-paced, exciting, and creative environment
• Driven, friendly, and approachable

WHAT YOU CAN EXPECT FROM US

• Compensation that reflects your value: Competitive salary packages tailored to your experience, with opportunities for regular reviews and raises
• Comprehensive Benefits: Benefits that go beyond the basics, including a company-matched RRSP, Employee Assistance Program/mental health support and wellness discounts and perks through the Holisticly platform
• Full-Time Remote Flexibility: Enjoy working remotely with all the tools and support needed to stay connected and productive
• Impactful Work: Be part of projects that make a difference in the entertainment industry, with a direct influence on shaping our future and making tangible change
• A Thriving, Collaborative Culture: Join a team that values open communication and creativity. Quality, Urgency, Innovation, Service, and Collaboration drive everything we do, backed by access to leading AI tools, so you can work smarter, not harder

SALARY RANGE:

CAN $45K to $50K

The physical demands that are described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to hear and see. The employee is regularly required to stand and sit/ The employee is regularly required to practice manual dexterity sufficient to operate standard office equipment. Specific vision abilities required by this job include close vision and distant vision. While performing the duties of this job, the employee is exposed to standard office equipment. Occasionally called upon to work hours in excess of the normal daily schedule. The employee may need the ability to lift up to 50 pounds.

GreenSlate is an equal opportunity employer and committed to providing equal employment opportunity to all applicants and team members regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, handicap, veteran status, marital status, criminal history, or any other category protected by applicable federal and state law. GreenSlate makes reasonable accommodations for handicapped and disabled team members.

GreenSlate is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.