Payroll Coordinator

DIALOG; Calgary; Hybrid; CAD 60,000 - 75,000; Full time

Job summary

DIALOG, a multi-disciplinary design firm, is seeking a Payroll Administrator to manage payroll and benefits administration, ensuring compliance with Canadian regulations. The ideal candidate will have PCP designation, strong attention to detail, and experience working in diverse environments while being ready to engage in a collaborative team culture.

Benefits

Parental leave top-up programs

RRSP matching

Competitive medical and dental benefits

Work/life balance initiatives

Professional development opportunities

Qualifications

• 3 - 6 years’ payroll experience as a designated PCP.
• Good knowledge of Canadian Employment Standards Legislation with payroll experience in Alberta preferred.
• Enjoy working in a team environment and willing to work a hybrid schedule.

Responsibilities

• Manage payroll administration including bi-weekly processing for employees.
• Administer benefits and maintain employee records in HCM system.
• Resolve discrepancies in payroll records and assist with audits.

Skills

Attention to detail

Communication

Multitasking

Education

Payroll Compliance Practitioner (PCP)

Post-secondary education in related field

Tools

Microsoft Office Excel

Dayforce

BST10

ADP

Job description

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and do-gooders, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and 2024 Best of Practice Award Winner, committed to using our design practice as a force for good in the world.

Explore our studios and join us!

How you'll make a difference:

• Payroll administration including data entry and bi-weekly processing of payroll for salary and hourly employees
• Benefits administration for GreenShield, & RBC group benefits and a Manulife retirement savings programs
• Payroll administration including new hires, leaves of absence, employee changes, and terminations – the employee life cycle while at DIALOG
• Bi-weekly and monthly journal entries relating to payroll and/or benefits; reconciliations of payroll & benefit accounts
• Document and records management; timely and accurate uploading of employee information and supporting materials to our HCM system – Dayforce
• Assist in Identifying, investigating, and resolving discrepancies in timesheet and payroll records
• Respond to payroll, and benefit inquiries from employees
• Assist management with internal and external audits
• Assist with weekly timesheet review and posting
• Ad-hoc reports as required
  
  
  

Who you are:

• 3 - 6 years’ payroll experience as a designated PCP.
• Payroll Compliance Practitioner (PCP) in good standing with the National Payroll Institution (NPI) is required
• Good working knowledge of Canadian Employment Standards Legislation and experience with payroll in British Columbia, Alberta, and Ontario is preferred
• Proficiency with Microsoft Office suite, especially Excel, is essential
• Strong discretion and ability to uphold confidentiality
• Strong verbal and written communication skills and the ability to prioritize and multitask in a fast-paced, matrixed environment
• Excellent attention to detail and accuracy
• Enjoy working in a team environment and continually develop skills
• Willing to work a hybrid schedule, with a minimum of 2 days/week in studio
  
  
  

Nice to have:

• Experience with Dayforce, BST10, and ADP
• US payroll experience, specifically California payroll experience
• Post-secondary education (certificate, diploma, or degree) in related field
• Prior accounting and/or bookkeeping experience
• Experience in multi-province, mid-sized organizations (500+ employees)
  
  
  

Don’t meet every single requirement? We still encourage you to apply! We’re looking for people who are eager to learn, bring unique perspectives, and want to make a real difference in the world—even if your experience doesn’t align perfectly with every qualification.

Perks & Benefits

Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.

Professional Development

DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.

Equal Opportunity

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.