Payroll Compliance Specialist – Multi-Province Processing

HR Service Jobs; Selkirk; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Professional development

Remote/hybrid options

Paid time off

Job summary

HR Service Jobs is seeking a detail-oriented Payroll Compliance Specialist – Multi-Province Processing to support accurate payroll administration and regulatory compliance across Canadian provinces.

The successful candidate will ensure employees are paid correctly and on time while maintaining compliance with provincial employment standards, payroll tax regulations, statutory deductions, and reporting requirements.

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration, or related field preferred.
• Knowledge of payroll processing and statutory requirements across provinces.
• Ability to identify and interpret provincial regulations and differences.
• Proficiency with payroll Taxation, deductions, and reporting.
• Strong Excel skills for data validation and reconciliation.
• Experience with payroll platforms and HR information systems.

Responsibilities

• Coordinate multi-province payroll processing with accuracy and timeliness.
• Monitor provincial employment standards and payroll tax rules for compliance.
• Review wages, overtime, bonuses, and deductions for accuracy.
• Verify income tax withholdings and pension/ EI contributions.
• Maintain accurate employee payroll records and tax forms.
• Reconcile payroll registers and general ledger entries.
• Assist with regulatory reporting and year-end submissions.
• Identify compliance risks and support process improvements.

Skills

Attention to detail

Compliance knowledge

Multi-province payroll

Analytical skills

Discretion/confidentiality

Excel proficiency

Payroll software

Education

Accounting/Finance diploma

Tools

Payroll software

HRIS/HR systems

Accounting software

Job description

Job Summary

HR Service Jobs is seeking a detail-oriented and compliance-focused Payroll Compliance Specialist – Multi-Province Processing to support accurate payroll administration and regulatory compliance across multiple provinces. The successful candidate will play an essential role in ensuring employees are paid correctly and on time while maintaining compliance with applicable provincial employment standards, payroll tax regulations, statutory deductions, and reporting requirements.

This position is ideal for a payroll professional who understands the complexities of multi-jurisdictional payroll processing, enjoys working with financial data, and can maintain accuracy in a deadline-driven environment. The specialist will collaborate with human resources, finance, accounting, and other relevant teams to manage payroll calculations, validate employee records, reconcile payroll reports, and address compliance-related inquiries.

The ideal candidate will demonstrate strong analytical abilities, professional integrity, confidentiality, and a commitment to continuous improvement. Experience with payroll software, tax documentation, statutory reporting, and multi-province payroll administration will be valuable in helping the organization maintain reliable and efficient payroll operations.

Key Responsibilities

• Multi-Province Payroll Processing: Coordinate and process payroll for employees working across multiple provinces, ensuring accurate calculations, appropriate deductions, and timely payment in accordance with applicable requirements.
• Payroll Compliance: Monitor relevant provincial employment standards, payroll tax rules, statutory contribution requirements, and reporting obligations to help maintain compliance.
• Payroll Calculations: Review regular wages, overtime, bonuses, commissions, vacation pay, leave payments, retroactive adjustments, and other employee compensation elements.
• Tax Withholding and Deductions: Verify applicable income tax withholdings, pension contributions, employment insurance premiums, and other required deductions according to the employees jurisdiction and circumstances.
• Employee Records Management: Maintain accurate employee payroll information, including tax forms, compensation details, work locations, banking information, and employment status changes.
• Payroll Reconciliation: Reconcile payroll registers, deduction reports, general ledger entries, and payroll liabilities to identify and resolve discrepancies before final processing.
• Regulatory Reporting: Assist with the preparation and submission of payroll tax reports, year-end statements, statutory filings, and other required documentation within applicable deadlines.
• Compliance Monitoring: Review payroll transactions and procedures to identify potential compliance risks, calculation errors, missing documentation, and inconsistencies in employee records.
• Audits and Documentation: Maintain organized payroll records and supporting documents for internal reviews, external audits, and regulatory inquiries.
• Employee Support: Respond professionally to employee questions about pay statements, tax deductions, vacation balances, payroll adjustments, and other payroll-related matters.
• HR and Finance Coordination: Work closely with human resources, finance, accounting, and benefits teams to ensure payroll changes are communicated accurately and processed on time.
• Payroll System Administration: Use payroll software and HR information systems to update employee records, validate calculations, generate reports, and maintain data integrity.
• Process Improvement: Recommend improvements to payroll workflows, compliance checklists, documentation standards, and reconciliation procedures.
• Confidentiality and Data Protection: Protect sensitive employee and financial information by following organizational privacy policies, access controls, and secure data-handling procedures.
• Deadline Management: Coordinate payroll calendars, approval workflows, statutory deadlines, and reporting schedules across multiple jurisdictions.

Required Skills and Qualifications

Diploma or degree in Accounting, Finance, Business Administration, Human Resources, Payroll Administration, or a related field is preferred.

Practical understanding of payroll processing, statutory deductions, employment standards, and payroll compliance requirements.

Knowledge of multi-province payroll administration and the ability to identify differences in provincial regulations.

Familiarity with payroll tax withholding, employee compensation, vacation pay, overtime calculations, and statutory reporting.

Proficiency in Microsoft Excel, including formulas, sorting, filtering, lookups, and reconciliation techniques.

Experience using payroll platforms, HR information systems, accounting software, or employee management systems.

Strong numerical accuracy and the ability to investigate discrepancies in payroll data.

Excellent organizational skills and the ability to manage recurring deadlines across multiple payroll cycles.

Strong written and verbal communication skills for working with employees, managers, auditors, and internal departments.

Ability to handle confidential information responsibly and exercise sound professional judgment.

Strong problem-solving skills and a proactive approach to identifying compliance risks.

Willingness to learn updated payroll legislation, reporting requirements, and system procedures.

Payroll-related certifications or professional training are an advantage.

Experience

Previous experience in payroll processing, payroll administration, payroll compliance, accounting support, or a related function is preferred.

Experience supporting payroll for employees across multiple provinces or jurisdictions is highly desirable.

Familiarity with payroll reconciliation, statutory deductions, tax documentation, year-end reporting, and payroll audits is beneficial.

Experience with payroll software implementation, employee data management, or payroll process improvement is an advantage.

Candidates with relevant accounting or HR qualifications and foundational payroll knowledge may also be considered for suitable entry-level opportunities, depending on business requirements.

Working Hours

Employment type: Full-time, subject to organizational requirements.

Typical schedule: Monday to Friday, during standard business hours.

Working hours may vary depending on the employers location, payroll calendar, and reporting deadlines.

Additional hours may occasionally be required during month-end activities, year-end processing, statutory filing periods, or urgent payroll corrections.

Remote, hybrid, or office-based arrangements may be available depending on the position and organizational policies.

Candidates must be able to coordinate payroll deadlines across the relevant provincial jurisdictions.

Knowledge, Skills and Abilities

• Payroll and Regulatory Knowledge
  • Understanding of payroll cycles, employee compensation structures, statutory deductions, and payroll accounting principles.
  • Ability to research and interpret applicable provincial employment standards and payroll requirements.
  • Awareness of the importance of jurisdiction-specific rules, employee work locations, and accurate tax withholding.
  • Understanding of payroll controls, audit trails, reconciliation procedures, and documentation requirements.
• Technical Skills
  • Proficiency in spreadsheet applications and payroll reporting tools.
  • Ability to work with payroll databases, employee information systems, and accounting records.
  • Competence in validating data, investigating discrepancies, and preparing accurate reports.
  • Ability to learn new payroll technologies and adapt to system updates.
• Analytical and Organizational Abilities
  • Strong attention to detail when reviewing employee information and payroll calculations.
  • Ability to prioritize multiple deadlines without compromising accuracy.
  • Effective analytical thinking and a structured approach to resolving payroll issues.
  • Ability to maintain clear records and follow standardized procedures.
• Communication and Collaboration
  • Ability to explain payroll discrepancies and compliance requirements in clear, professional language.
  • Strong interpersonal skills when working with HR, finance, accounting, and employees.
  • Ability to elevate complex compliance matters to the appropriate manager or specialist.
  • Commitment to providing timely, respectful, and accurate payroll support.
• Professional Integrity
  • Demonstrates discretion when handling sensitive financial and personal information.
  • Maintains accuracy, accountability, and ethical standards in all payroll activities.
  • Understands the importance of compliance, confidentiality, and timely employee payments.
  • Demonstrates adaptability and a willingness to improve professional knowledge.

Benefits

HR Service Jobs aims to provide a professional working environment that supports employee development and operational excellence. Depending on the employer, employment arrangement, and eligibility requirements, benefits may include:

• Competitive salary based on experience, qualifications, location, and responsibilities.
• Opportunities for professional development and payroll compliance training.
• Support for relevant payroll, accounting, or human resources certifications, where available.
• Access to payroll software and tools that support efficient work.
• Potential remote or hybrid working flexibility, depending on organizational policy.
• Paid annual leave and applicable public holidays in accordance with employment terms and local legislation.
• Health insurance, retirement benefits, or other employee benefits where offered by the employer.
• Opportunities to collaborate with experienced HR, finance, accounting, and compliance professionals.
• Career development opportunities within payroll operations, finance, human resources, and compliance.
• A supportive workplace that values accuracy, accountability, teamwork, and continuous learning.

Specific compensation, benefits, and work arrangements will be communicated during the recruitment process and confirmed in the formal employment offer.

Why Join HR Service Jobs?

Joining HR Service Jobs offers an opportunity to contribute to an essential business function where accuracy, compliance, and employee trust are fundamental to organizational success.

As a Payroll Compliance Specialist, you will help strengthen payroll processes, support regulatory compliance, and ensure that payroll information is handled responsibly across multiple provincial jurisdictions. Your work will directly contribute to reliable employee payments, effective financial controls, and a positive employee experience.

You will have the opportunity to develop valuable expertise in multi-province payroll administration, statutory reporting, payroll reconciliation, and compliance monitoring. By working with HR and finance professionals, you can build a broader understanding of how payroll operations support organizational performance.

The role is well suited to professionals who enjoy structured work, solving numerical problems, interpreting regulations, and improving administrative processes. HR Service Jobs values professionalism, attention to detail, confidentiality, collaboration, and a commitment to continuous improvement.

For candidates seeking to develop a long-term career in payroll, accounting, human resources operations, or regulatory compliance, this position can provide a strong foundation for future professional growth.