Payroll & Benefits Specialist

PetroChina Canada; Calgary; On-site; CAD 65,000 - 85,000; Full time

Job summary

PetroChina Canada in Calgary is seeking a Payroll & Benefits Specialist to manage full cycle payroll and benefits administration, maintain employee records, and ensure payroll accuracy.

Reporting to the Director of HR & Communications, you will handle enrollments, tax reporting, timekeeping support, and respond to payroll inquiries while safeguarding data privacy.

Responsibilities

• Administer payroll and benefits in line with labour standards and PCC policies.
• Ensure compliance with federal and provincial payroll legislation and changes.
• Serve as subject matter expert for payroll inquiries and advise employees and HR.
• Support employee time-writing functions and attendance records.
• Maintain up-to-date payroll/benefits information on the intranet (FAQs).
• Prepare and support payroll reporting (T4s, tax filings, etc.).
• Ensure timely and accurate payroll processing and data integrity.
• Coordinate with third-party institutions for benefits and reporting.

Job description

Detailed Job Description

PetroChina Canada (PCC) is a wholly owned subsidiary of PetroChina Company Limited which is partially owned by China National Petroleum Corporation (CNPC), a state-owned enterprise. CNPC is China's largest oil company and the world's third largest oil company, operating 91 energy-related projects in over 35 countries and regions. PCC has invested billions of dollars in an asset-rich portfolio of upstream, midstream and downstream operations. In Alberta, this includes our MacKay River and Dover oilsands projects, Duvernay Shale Gas and a 50% interest in the Grand Rapids Pipeline. In British Columbia, we hold joint venture interests in the Groundbirch tight gas project and LNG Canada.

PetroChina Canada is recruiting for a Payroll & Benefits Specialist to join the Human Resources Team in Calgary.

Reporting to the Director, HR & Communications, the Payroll & Benefits Specialist is responsible for the full cycle administration of payroll and benefits programs, including maintaining employee records, processing payroll transactions, administering benefit enrolments, and preparing annual T4s and other tax reports. The role ensures the accuracy, security and confidentiality of employee information and acts as the primary point of contact for payroll and benefits inquiries, providing timely and professional support to employees.

Accountabilities

• Administer payroll and benefits in accordance with labour standards, privacy legislation and with PCC’s Human Resources policies and procedures


• Ensure compliance with relevant federal and provincial employment legislation and manage changes required as they relate to payroll and benefits


• Act as subject matter expert for payroll and benefit related inquiries, providing guidance to employees, managers, and HR in a timely, professional, and confidential manner


• Support employee time-writing functions


• Maintain current, easy to locate (FAQ) information and forms for pay and benefits on the company intranet


• Communication with employees regarding payroll or benefit matters and arranging companywide education offerings


• System updates and projects as required


• Maintain accurate employee payroll and employment data, including new hires, terminations, transfers, compensation changes, schedules, banking details, tax information, and employee record updates


• Maintain employee data in the corporate benefit plan/platform


• Ensure timely and accurate processing of payroll


• Report, reconcile, and administer taxable benefits, gross-ups, and allowances for expatriate employees in conjunction with Tax Manager


• Coordinate with third-party institutions


• Prepare and/or support required reporting (federal/provincial tax filings, EI, WCB, year-end, T4’s, etc.)


• Validate employee hours, overtime, premiums, vacation pay, statutory holiday pay, deductions, taxable benefits, and other earnings before payroll submission


• Review payroll registers, investigate discrepancies, and process payroll adjustments, reversals, corrections, and off-cycle items as required


• Any other special reports for payroll information as required


• Ensure system integrity by running regular reports and audits


• Coordinate and test system modifications/enhancements (e.g., amended organization structure changes, new payroll earnings/codes, time reporting and costing, etc.)


• Maintain electronic personnel files and ensure information is up to date


• Review relevant metrics and trends to identify areas for improvement (e.g., accuracy of data, system enhancements, education seminars for employees/managers, etc.)


• Administer employee benefits processes, including all enrolments, terminations, coverage changes, employee updates, benefits invoice administration, and employee benefits coverage support


• Advise employees of benefit eligibility and claims process


• Administration of short and long-term disability leaves, WCB claims, and modified work programs, including liaising third-party and employees