Payroll, Benefits & HR Administrator

Meridian Housing Foundation; Stony Plain; On-site; CAD 45,000 - 65,000; Full time

Job summary

An established industry player is seeking a dedicated Payroll, Benefits & HR Administrator to join their dynamic team. This role involves managing payroll functions, ensuring compliance with employment standards, and providing HR guidance. The ideal candidate will possess strong analytical and problem-solving skills, with a commitment to maintaining confidentiality and ethics in all HR matters. You will play a crucial role in onboarding new employees, administering benefits, and supporting the overall HR function within the organization. This is a fantastic opportunity to contribute to a supportive environment focused on individual and family services.

Qualifications

• 3+ years of HR and payroll experience required.
• Knowledge of payroll legislation and compliance is essential.
• Strong communication and organizational skills are necessary.

Responsibilities

• Manage bi-weekly payroll processing and audits.
• Coordinate employee benefits and pension administration.
• Assist in recruitment and HR policy development.

Skills

Automated Payroll Systems

Payroll Principles

Written Communication

Verbal Communication

Interpersonal Skills

Customer Service Orientation

Problem Solving

Attention to Detail

Analytical Skills

Organizational Skills

Education

Post-secondary Education in Human Resources

CPHR Designation

Payroll Compliance Practitioner Certification

Tools

Great Plains Software

Job description

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Administrative Assistant at Meridian Housing Foundation

Position Summary

The Payroll, Benefits & HR Administrator is responsible for day to day HR guidance on matters as well as completion of all payroll inputting functions for a bi-weekly payroll.Also responsible for administering Pension, Benefits, monthly accounts reconciliation and creating related reports as needed.

Duties and Responsibilities

Specific duties and responsibilities of this position shall include but not be limited to the following:

Payroll &Benefits:

• Meet with new team members at new hire orientation to complete onboarding paperwork
• Sets up new employees, assigns employee number, enters employee information to the Great Plains payroll system, and creates employee folders and files
• Terminates employees from Great Plains payroll system and create ROE’s
• Accurate bi-weekly payroll processing and auditing
• Prepares payroll journal entries
• Updates employee information, such as payroll and benefits changes, salary changes, gross-up calculations, group health benefits rate changes, garnishee orders and all payroll changes
• Updates and maintains employee files including benefits, employment status, background check records and similar records
• Tracks and manages employees’ casual hours, sick and vacation time
• Coordinates Employee benefits and pension, and informs employees of updates
• Answers all Payroll and Benefits related inquiries
• Prepares remittance forms for deductions payable (Receiver General, pension, benefits, and Gift Fund) for the Accountant to process payment
• Oversees payroll process and controls
• Maintains and reconciles Payroll and Benefit records and spreadsheets
• Verifies all employee time sheets and obtains authorization signatures
• Coordinates direct deposit of payroll to the bank
• Performs payroll and benefits audits and recommends corrective action
• Prepares Employee T4 summary and T4 forms at year end, and set up a new payroll year
• Facilitates a timely and thorough payroll and pension audit
• Adheres to Alberta Labour Standards legislation
• Collects Employee Leave Requests and enters them into the system, track all types of leaves
• Calculates and processes pay adjustments
• Bi-weekly, reconciles pay and remittance transactions
• Manages all long-term disability claims
• Submits WCB annual return
• Work involves a high degree of concentration, accuracy, calculations, problem solving, and working under time constraints

Human Resources:

• Works collaboratively with other accounting staff
• Participate with development and review of HR policies
• Assist in the recruitment process, creating of job descriptions,job postings, organizing of interviews & reference checks
• Understanding of HR practices, employment legislation and compliance requirements
• Maintains a high degree of ethics, discretion and confidentiality in all Human Resources related matters

Abilities, Skills and Experience:

• Knowledge of automated payroll systems
• Demonstrated knowledge of payroll principles and employment standards legislations
• Strong written and verbal communication skills
• Highly developed interpersonal skills and strong customer service orientation
• Sense of urgency and strong commitment to achieving goals
• Ability to forge, grow and maintain positive relationships with multiple groups
• Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
• Strong organization, analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail
• Ability to constantly improve and learn
• Ability to work independently or on a team
• Desire to work with seniors

Minimum Qualifications:

• Post-secondary education in Human Resources and/or related field
• Minimum 3 years HR & payroll related experience
• Great Plains software knowledge is an asset
• CPHR designation is an asset
• Payroll Compliance Practitioner (PCP) certified is an asset

Safety Responsibilities:

• Keeps self and others healthy and safe according to the AB Occupational Health & Safety Act, Regulation and Code
• Supports the Workplace Health and Safety Management System
• Ensures compliance to health and safety by being compliant to policies, goals, standards, practices, procedures, rules and legislation
• Proactively completes all required safety related training

Dress Code:

• Business casual attire

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Individual and Family Services

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