Payroll & Benefits Coordinator

eHealth Saskatchewan; Regina; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Health and dental benefits

Pension benefits

Maternity and parental leave top-up

Earned days off

Annual pay increases

Job summary

eHealth Saskatchewan is seeking a Payroll & Benefits Coordinator to ensure accurate, on-time payroll and benefits support within the Payroll & HR Operations team. You will handle processing, reconciliations, reporting, and compliance while collaborating with employees, leaders, and internal partners in a dynamic environment.

The role focuses on accurate payroll, benefits administration, and adherence to collective agreements and policies, with opportunities to drive process improvements and data

Qualifications

• PCP designation or equivalent combination of education and experience.
• Minimum 2 years of payroll processing in a complex environment.
• Knowledge of payroll legislation, deductions, benefits, and year-end processes.
• Experience in a unionized environment and interpreting collective agreements.
• Experience administering employee benefits, pension plans, and leave programs.
• Experience using payroll and HRIS systems to process transactions and audit data.

Responsibilities

• Process and verify payroll information and resolve discrepancies.
• Collect, review, and upload timecards for payroll processing.
• Perform payroll reconciliations and regulatory reporting.
• Calculate retroactive payments, garnishments, and wage adjustments.
• Complete financial coding and payment processing for payroll and regulatory obligations.
• Prepare regular and ad hoc payroll reports for operational needs.
• Ensure compliance with legislation, agreements, policies, and procedures.

Skills

Excel

Analytical

Attention to detail

Communication

Teamwork

Education

National Payroll Institute PCP designation

Tools

Payroll systems

HRIS systems

Microsoft Excel

Job description

About eHealth and our Culture

eHealth Saskatchewan is at the heart of how health care works across the province – powering the digital systems that connect care teams, patients and information. With over 800 employees in 20 communities, we provide IT support and services in 433 locations, ensuring the right information and tools are in the right hands at the right time so care teams can focus on what matters most: patient care. We also manage Vital Statistics, health card services, and MySaskHealthRecord, one of Canada’s leading tools for giving people secure online access to their health information.

At eHealth, how we work matters just as much as what we deliver. Our culture isn’t just something we talk about, it shapes how we make decisions, support each other and deliver results:

1. Partner for results: We prioritize teamwork and ensure decisions involve those affected
2. Serve with purpose: We act with empathy, respect and care in every interaction to deliver better outcomes
3. Own our actions: We own our success and failures, act with honesty, and uphold trust
4. Innovate with intent: We challenge the status quo and turn ideas into action

Join us in strengthening Saskatchewan’s health system through meaningful, people-centered digital innovation.

About the role

The Payroll & Benefits Coordinator plays an important role in ensuring employees are paid accurately, on time, and receive the benefits and support they're entitled to. As part of the Payroll & HR Operations team, you'll be responsible for payroll processing, reconciliations, payroll reporting, benefits administration, and ensuring compliance with collective agreements, legislation, and organizational policies.

This is a great opportunity for someone who enjoys working with numbers, analyzing data, solving payroll-related issues, and making a direct impact on the employee’s experience. In this role, you'll collaborate with employees, leaders, and internal partners to provide trusted payroll and benefits support in a dynamic and fast-paced environment where accuracy and attention to detail matters.

What you’ll do

Reporting to the Manager, Payroll & HR Operations, you will:

• Process and verify payroll information, correcting payroll errors following weekly timecard uploads and working with employees and managers to resolve discrepancies.

• Collect, review, and upload weekly and amended timecards for payroll processing.

• Perform payroll-related analysis and reconciliations, including employee pay, vacation and sick leave balances, pension reconciliations, Group Life balancing, and regulatory reporting requirements.

• Calculate retroactive payments, pay adjustments, salary advances, garnishments, overpayments, and wage increases.

• Complete financial coding, tracking, and payment processing related to payroll and regulatory obligations.

• Conduct research, identify solutions to payroll and benefits issues, and support continuous process improvement initiatives.

• Prepare regular and ad hoc payroll reports, analyze findings, and provide information to support operational, financial, and business needs.

• Ensure payroll and benefits activities are completed in accordance with applicable legislation, collective agreements, policies, and procedures.

• Handle sensitive and confidential employee information with professionalism, discretion, and integrity.

• Deliver consistent, accurate, and detail-oriented work while maintaining a strong service focus and commitment to organizational goals.

What you’ll bring to the team

• National Payroll Institute certification (PCP designation) or an equivalent combination of education and experience.

• Minimum of 2 years of experience processing payroll in a complex organizational environment.

• Knowledge of payroll legislation, statutory deductions, taxable benefits, and year-end payroll processes.

• Experience working within a unionized environment and interpreting collective agreement provisions that impact payroll and benefits administration.

• Experience administering employee benefits, pension plans, and leave programs.

• Experience using payroll and HRIS systems to process payroll transactions, maintain employee records, audit data, and perform reconciliations.

• Experience performing payroll reconciliations, identifying discrepancies, and ensuring financial and payroll data integrity.

• Advanced proficiency in Microsoft Excel, including formulas, lookups, data validation, reconciliation, analysis, and reporting.

• Experience maintaining accurate employee records and ensuring compliance with payroll policies, procedures, and legislative requirements.

Competencies

• Communication: Ability to clearly and concisely prepare correspondence, reports, and documentation to request, provide, and explain information to a variety of audiences.

• Problem-Solving: Ability to identify and assess issues, evaluate available options, and implement appropriate solutions in accordance with relevant policies, procedures, and collective agreements.

• Interpersonal: Ability to listen, assess, clarify concerns, and respond professionally and tactfully to employees, managers, vendors, and stakeholders who may be frustrated, confused, or upset.

• Teamwork & Independence: Ability to work independently while also collaborating effectively with others to achieve shared goals and maintain positive working relationships.

• Organizational: Ability to effectively prioritize and manage a high volume of work, adapt to interruptions and changing priorities, maintain accurate records, and efficiently retrieve information while consistently meeting competing deadlines.

• Analytical: Ability to compile, reconcile, calculate, and analyze financial and payroll data, while applying legislation, regulations, policies, agreements, contracts, and procedures to payroll-related matters.

• Technical: Ability to accurately enter, maintain, update, and retrieve information using payroll systems, databases, and various software applications within established timelines

Why people like working here

• Recognized as a Saskatchewan top employer for three years in a row

• Career paths and opportunity for advancement

• Health, dental and pension benefits

• Maternity and parental leave top-up payments

• Earned days off

• Annual pay increases

• Work that truly matters to the people of Saskatchewan

We value diversity and encourage applications from people of all backgrounds, identities and experiences.

Please be advised: We may use AI-assisted technology to help organize and review applications during the recruitment process. These tools are designed to support our recruiters and hiring managers—not replace them. All screening and hiring decisions are reviewed by people and are based on the qualifications and requirements of the role.