Payroll & Benefits Coordinator

Kubota Materials Canada Corporation; Central Ontario; On-site; CAD 71,000 - 80,000; Full time

Benefits offered by this job

Paid benefits

2 weeks vacation

EAP program

Professional development opportunities

Job summary

Kubota Materials Canada Corporation, located in Orillia, Ontario, is hiring a Payroll & Benefits Coordinator to manage hourly payroll processing and benefits for our unionized workforce. This in-office role requires attention to union contracts, regulatory compliance, and timely data entry for hires, transfers, leaves, and wage adjustments.

The position offers full-time hours, a biweekly payroll schedule in ADP, and opportunities for professional development within a manufacturing environment

Qualifications

• Superior interpersonal and communication skills.
• Display of patience when communicating payroll information to employees.
• Thorough knowledge of payroll practices and applicable reporting guidelines.

Responsibilities

• Process Union-hourly payroll on a biweekly pay schedule in ADP system.
• Maintain knowledge of current collective agreement and its impact on pay and benefits.
• Ensure compliance with Canadian federal and provincial payroll regulations and company policies.
• Ensure accurate data entry of new hires, transfers, leaves, terminations, and wage adjustments for hourly employees.
• Process annual Union wage increases including updates for group benefits.
• Prepare month end balance reports for Finance and assist with year-end payroll audit requests.

Skills

Communication skills

Interpersonal skills

Patience

Education

Post secondary education in Payroll or Accounting

National Payroll Institute certificate in Payroll Administration

Tools

ADP Workforce Now

Job description

Salary Range: $71,000.00 To $80,000.00 Annually

Payroll & Benefits Coordinator

Orillia, Ontario (In-Office)
Full-Time, 40 hours/Week, Permanent $71,000- $80,000 CAD/ Year, Salary Band B

Please reference – Req. S26-21 – (1 Vacancy)

Kubota Materials Canada specializes in high-performance alloys and friction materials from raw materials to finished products under one roof in Orillia, Canada. Manufacturing unique heat-resistant alloys and high-nickel/chrome alloys primarily for the petrochemical industries, Kubota leads the industry in quality and advanced technology. As per customer requirements, Kubota designs and casts centrifugal pipes and static castings of fittings, which are then machined, welded (Automatic, Semi-Automatic, Orbital & Manual), GTAW, GMAW, SMAW, followed by in-house NDT (RT, PT, VT), in-house DT, R&D lab, as well as hydro testing.

Summary:

Responsible for the processing of payroll and administration of benefits for hourly employees at Kubota Materials Canada Corporation.

Major Responsibilities (but not limited to):

• Process Union-hourly payroll on a biweekly pay schedule in ADP system
• Maintain knowledge of current collective agreement and its impact on pay and benefits
• Ensure compliance with all applicable Canadian federal and provincial payroll regulation and company policies
• Ensure accurate and timely data entry of new hires, internal transfers, leave of absences, terminations, and wage adjustments for hourly employees
• Process annual Union wage increases including updates for group benefits
• Prepare month end balance reports for Finance and assist with year-end payroll audit requests
• Prepare cheque requisitions and remittances for Union dues, garnishments
• Maintain compliance with AODA guidelines
• Respond in a timely manner to requests from Supervisors regarding pay discrepancies
• Maintain current paper filing system for HR personnel records
• Act as back up to Salaried payroll to cover vacation leaves
• Ensure alignment with the overall Human Resources departmental goals and objectives
• Support the Mission, Vision and Values of Kubota Materials Canada Corporation

• Process Union-hourly payroll on a biweekly pay schedule in ADP system
• Maintain knowledge of current collective agreement and its impact on pay and benefits
• Ensure compliance with all applicable Canadian federal and provincial payroll regulation and company policies
• Ensure accurate and timely data entry of new hires, internal transfers, leave of absences, terminations, and wage adjustments for hourly employees
• Process annual Union wage increases including updates for group benefits
• Prepare month end balance reports for Finance and assist with year-end payroll audit requests
• Prepare cheque requisitions and remittances for Union dues, garnishments
• Maintain compliance with AODA guidelines
• Respond in a timely manner to requests from Supervisors regarding pay discrepancies
• Maintain current paper filing system for HR personnel records
• Act as back up to Salaried payroll to cover vacation leaves
• Ensure alignment with the overall Human Resources departmental goals and objectives
• Support the Mission, Vision and Values of Kubota Materials Canada Corporation

Other related duties, as required

What we offer:

• Paid benefits (Health, Dental, LTD) and Pension Plan
• 2 weeks vacation per year to start
• Access to an EAP Program that offers mental health supports, resources and more
• Continuous professional development opportunities to support career growth

Education, Experience and Qualifications:

• Post secondary education in Payroll, Accounting, or a related field from an accredited college or university
• Completion of National Payroll Institute certificate in Payroll Administration
• Thorough knowledge of payroll practices and applicable reporting guidelines
• 3 years payroll administration experience preferably in a unionized environment
• Experience using a recent-release HRMS system required, experience with ADP Workforce Now strongly preferred
• Superior interpersonal and communication skills

Display of patience when communicating payroll information to employees with little, or no, subject familiarity

We thank all applicants for their interest in Kubota Materials; however, only those under consideration will be contacted.

Kubota Materials Canada Corporation is an equal opportunity employer which considers all qualified applicants for employment without regard to race, colour, creed, religion, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability. Kubota Materials Canada Corporation prohibits discrimination based on these or any other category protected by law.

If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.

We personally review each resume against the job posting, matching knowledge, skills, and abilities. We do not use AI for this review; instead, we match expertise and skills to each job posting. We appreciate your time; however, we are unable to contact every applicant. Only those selected to proceed with our recruitment process will be contacted.