Payroll Associate

British Columbia Institute of Technology; Burnaby; Hybrid; CAD 59,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Hybrid work arrangements available

Wellness and Employee Assistance

Job summary

British Columbia Institute of Technology (BCIT) is seeking a temporary, full-time Payroll Associate to join the Payroll & Benefits team. The role involves accurate payroll processing, benefits administration, and related reporting to meet deadlines within a complex collective agreement environment.

The successful candidate will review HR data, ensure system input accuracy, manage year-end activities, and provide information to internal stakeholders while maintaining confidentiality and security

Qualifications

• Grade 12 with PCP or equivalent and post-secondary payroll/accounting courses.
• 2 years general business/accounting experience, plus 2 years in payroll/benefits.
• Intermediate MS Office; ERP experience (Banner)

Responsibilities

• Process payroll accurately and on time, including ledger postings and year-end activities.
• Verify HR data input for accuracy and completeness.
• Ensure compliance with BCIT policies, collective agreements, and accounting standards.
• Communicate with employees, managers, and other departments to resolve input issues.
• Enter data in payroll system and handle exceptions such as leave top-ups.
• Prepare off-cycle payments and RRSP transfers as needed.

Skills

Payroll processing

MS Office

ERP systems (Banner)

Communication

Attention to detail

Education

Grade 12 with PCP (Payroll Compliance Practitioner)

Post-secondary courses in payroll/accounting

Tools

Banner ERP

Job description

Position Summary

BCIT’s Financial Services department is seeking a temporary, full-time (1.0 FTE ) Payroll Associate. Working as a member of the Payroll & Benefits team, this position is responsible for the accurate processing of payroll and benefit transactions and a variety of related reporting activities in compliance with multiple collective agreements, employer terms and conditions, statutory and legal requirements, and accounting standards, while meeting strict deadlines.

Duties & Responsibilities

DUTIES AND RESPONSIBILITIES :

Payroll Operations:

• Completes payroll processes accurately and on time, including updating payroll to the general ledger, processing retro payments, ensuring direct deposit information is sent, and ensuring all reporting deadlines are met.
• Verifies accuracy and completeness of HR data input by reviewing transactions.
• Ensures payroll documentation submitted for processing complies with established BCIT , statutory, multiple collective agreements, and accounting principles, practices, and standards, including system input, report verification, and year-end activities.
• Communicates with employees, managers, and other departments including follow-up when payroll documentation or input is incomplete, inaccurate, or not in compliance.
• Enters all information into payroll system necessary to calculate accurate pay for all employees including determining the need to add, change or delete system codes as required, as well as process short term illness and injury and maternity leave top-up payments.
• Analyzes payroll processing output for accuracy and completeness.
• Prepares off-cycle payroll payments including RRSP transfers. Calculates salary recoveries as required and provides documentation to the Payroll Lead.
• Completes and submits all necessary reporting for internal and external stakeholders such as Records of Employment, amended T4s, and ICBC requests, and garnishees.

Benefits Operations:

• Ensures benefits documentation submitted for processing complies with established BCIT , statutory, and accounting principles, practices, and standards, including system input, report verification, and year-end activities.
• Verifies accuracy and completeness of HR data input by reviewing transactions.
• Communicates with employees, managers, and other departments when benefits documentation or input is incomplete, inaccurate, or not in compliance.
• Enters and updates pertinent information into systems necessary to ensure employees are properly enrolled in all eligible benefits including determining the need to make adds, changes or deletes as required.
• Analyzes benefits output for accuracy and completeness.
• Prepares off-cycle payroll payments. Calculates salary recoveries as required and provides documentation to Payroll Lead.

Finance:

• Prepares and posts journal vouchers as requested.
• Assists Payroll Lead in researching and resolving general ledger account discrepancies.

Year End:

• Ensures that employee information is accurate and up-to-date to meet year end reporting deadlines.

Systems:

• Participates in the implementation of system changes as required.
• Participates in the testing of system upgrades as required.
• Runs reports as required.
• Acts as a resource for issues related to payroll and benefits, including responding to internal and external requests for information and resolving issues. Escalates issues to Payroll Lead when appropriate.
• Assists in maintenance of payroll and benefits manuals.
• Creates and maintains employee payroll files. Ensures confidentiality and security of sensitive employee information.
• Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP ).
• Undertakes related duties as assigned, consistent with the job grade of this position.

Qualifications

QUALIFICATIONS :

Definition:

The qualifications section for this position was developed using the job evaluation plan. The qualifications represent the minimum qualifications required in the future and do not necessarily reflect the incumbent’s existing qualifications.

Education:

• Grade 12, plus completion of the Payroll Compliance Practitioner ( PCP ) program through the Canadian Payroll Association. Consideration will be given for the completion of other specialized training courses of up to one year’s duration in payroll, accounting and/or bookkeeping at the post-secondary level.

Experience:

• Two years general business/accounting experience plus up to two years’ practical current experience in a similar computerized payroll and/or benefits position.

Software/Computer Application(s) and Expertise:

• Intermediate proficiency in Microsoft Office (Word and Excel); email and web-based systems.
• Previous experience with ERP systems such as Banner.

Communication/Interpersonal Skills:

• Strong customer focus with demonstrated ability to deal effectively with all levels of staff.
• Excellent interpersonal, communication, problem solving and relationship building skills.
• Ability to work independently and effectively as part of a team.

Administrative Skills:

• Excellent mathematical and organizational skills with attention to detail.
• Ability to work to tight deadlines, establish priorities, use tact and discretion when working on confidential matters, and show initiative.
• Ability to input data rapidly and accurately.

Additional Information

Benefits – Why you’d love working with us

• Competitive pay
• Minimum of fifteen days of vacation prorated per year
• Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible!
• Defined benefit pension plan with employer contributions
• Flexible hybrid work arrangements available
• Access to most BCIT Flexible Learning courses free of charge
• Wellness and Employee Assistance programs
• Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
• Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits,

BCIT is committed to equity, diversity, and inclusion and to promoting opportunities in hiring individuals who have been historically underrepresented in our workforce, BCIT , and the larger community. We strongly encourage Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+ to apply. While all qualified candidates are encouraged to apply, Canadian citizens and permanent residents will be given priority.

Accessibility is an integral part of BCIT’s commitment to equity and inclusion. If you require an accommodation for any part of the application or hiring process, please Contact us using our contact form . Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and learn more about how we hire .

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).

Salary Range

Salary Grade 7: $59,214 - $64,490 per annum.

Additional Salary Information

External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained? Successful candidates may be required to submit official transcript(s) from the granting institution for verification.
  • GED
  • High School Diploma
  • Certificate
  • Diploma
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • PHD
• * How many years of experience do you have in this type of position?
  • 0-1
  • 1-2
  • 3-5
  • 6-9
  • 10+
• * New employees to BCIT are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. The salary is prorated based on percentage and term of appointment. Please select which statement best describes your situation:
  • I am a current BCIT employee, this is not applicable to my situation.
  • I am not a current BCIT employee and would be satisfied with placing at the minimum of the indicated salary range.
  • I am not a current BCIT employee and would not be satisfied with placing at the minimum of the indicated salary range.
• * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
  • I currently reside in the Lower Mainland
  • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
  • I do not currently reside in the Lower Mainland and I am unwilling to relocate