Payroll and HR Assistant

Onni Group; Vancouver; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Extended health care

Dental care

Vision care

Life insurance

Critical illness

Annual education allowance

Referral program

Gym access

Friends & Family rates

Job summary

Onni Group is seeking a Payroll and HR Assistant to support payroll processing, benefits administration, and HR operations. The role emphasizes accuracy, discretion, and continuous improvement within a collaborative team environment.

You will verify timesheets, assist with data entry, maintain confidential records, and support onboarding and HRIS maintenance. A related diploma or certificate is required, with prior payroll/HR experience considered an asset.

Qualifications

• Diploma or certificate in Payroll, Human Resources, Business Administration, Accounting.
• Previous administrative experience in Payroll, HR, or Accounting is asset.
• Knowledge of payroll practices and Employment Standards legislation is an asset.
• Must love finding new ways to improve processes and use systems to their full potential.
• Proficiency with Microsoft Office, particularly Excel.

Responsibilities

• Verify, audit, and reconcile employee timesheets for accuracy and compliance.
• Assist with payroll data entry and processing.
• Review employee information for completeness prior to payroll processing.
• Support payroll record maintenance and respond to payroll inquiries.
• Assist with year‑end payroll activities including T4/T2200 support documentation.
• Organize and maintain confidential personnel files and payroll records.
• Assist with employee setup and HRIS maintenance.
• Prepare HR-related correspondence and respond to information requests.
• Provide general administrative support to HR and Payroll teams.
• Support employee file audits and compliance tracking.

Skills

Attention to detail

Verbal communication

Written communication

Time management

Education

Diploma or certificate in Payroll, HR, Business Administration, Accounting

Tools

HRIS

Payroll systems

Timekeeping systems

Expense management systems

Job description

Job Description: Ready to build a career in Payroll and HR? Join our team as a Payroll and HR Assistant, where you'll gain hands‑on experience across payroll processing, benefits administration, and HR operations - all while working alongside a supportive team that values accuracy, discretion, and continuous improvement. Perks: Competitive pay & a Comprehensive Benefits Package. Benefits include company‑paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance. Annual Education Allowance. Generous Referral Program. Fun & collaborative company culture with lots of team building events. Local discounts to restaurants, clothing stores, personal training, and more. Free access to a fully equipped gym. Friends and Family rates for hospitality brands.

What You Will Do

• Payroll and HR Administration: Verify, audit, and reconcile employee timesheets to ensure accuracy and compliance with company policies and applicable Employment Standards legislation.
• Assist with payroll data entry and payroll processing activities as required.
• Review employee information for completeness and accuracy prior to payroll processing.
• Support payroll record maintenance and respond to payroll‑related inquiries.
• Assist with year‑end payroll activities including preparation of T4/T2200 support documentation.
• Organize, maintain, and update confidential personnel files and payroll records in electronic filing systems.
• Organize and file third‑party cheques.
• Follow up with new hires to collect required onboarding documentation and ensure all employment records are complete.
• Assist with employee setup and maintenance within the Human Resources Information System (HRIS).
• Prepare HR‑related correspondence, including employment verification letters, resignation acceptance letters, and responses to legal or third‑party information requests.
• Provide general administrative support to the Human Resources and Payroll teams.
• Support employee file audits to ensure documentation is complete and current.
• Assist in office parking management and administration.
• Assist with policy acknowledgements and employee compliance tracking.
• Assist in tracking and monitoring temporary foreign worker work permit expiries, follow up on renewal documentation, and maintain accurate records to ensure employees remain authorized and compliant to work in Canada.
• Benefits Administration: Assist with employee benefits administration, including distributing benefit cards and employee benefit information.
• Support employee enrollment, changes, and terminations within benefit programs.
• Respond to routine employee inquiries regarding benefits and direct complex inquiries to the appropriate provider or team member.
• Expense Administration: Set up employees within the expense management system.
• Assist in reviewing, verifying, reconciling, and processing employee expense submissions.
• Ensure all expense claims comply with the Company's Expense Policy and supporting documentation requirements.
• Follow up with employees regarding incomplete or non‑compliant expense submissions.
• Projects and Continuous Improvement: Assist with various HR and payroll projects, including audits, system implementations, process improvements, and data clean‑up initiatives.
• Support compliance reviews and reporting requirements.
• Participate in special projects and other duties as assigned.

What You Will Bring

• Diploma or certificate in Payroll, Human Resources, Business Administration, Accounting, or a related field.
• Previous administrative experience in Payroll, Human Resources, or Accounting is considered an asset.
• Working knowledge of payroll practices and Employment Standards legislation is an asset.
• Must love finding new way to improve processes and use systems to their full potential.
• Possess excellent verbal and written communication skills.
• Exceptional eye for detail and accuracy.
• Highly accountable, dependable and strong attention to detail.
• Experience with HRIS, payroll, timekeeping, or expense management systems is preferred.
• Proficiency with Microsoft Office, particularly Excel.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a deadline‑driven environment.

Salary Range

$50,000 - $55,000 CAD Per Year

About The Company

Onni
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws. All AI‑generated or AI‑assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI‑generated content as solely their own original work.