Payroll and Benefits Officer

Bank of China (Canada); Markham; On-site; CAD 65,000 - 90,000; Full time

Job summary

Bank of China (Canada) is seeking a detail-oriented HR Officer to manage multi-province payroll, benefits, and HR operations in Markham, ON. You will handle payroll for Ontario, Manitoba, Alberta, and British Columbia, and oversee benefits programs, audits, and regulatory compliance.

The role requires hands-on ADP payroll experience, advanced Excel skills, and the ability to ensure accuracy and cost control within a federally regulated financial institution.

Qualifications

• 3+ years of multi-province payroll administration.
• Experience with ADP payroll system.
• Advanced Excel skills (pivot tables, formulas, data modeling).
• Knowledge of federal payroll laws and cross-province implications.
• Experience preparing for internal and external audits.
• Experience in HR cost tracking and workforce forecasting.

Responsibilities

• Process payroll for employees in Ontario, Manitoba, Alberta and British Columbia.
• Ensure compliance with federal employment and payroll regulations.
• Administer payroll through ADP and perform reconciliations.
• Coordinate month-end and year-end activities; handle ROE, T4 filings.
• Manage employee benefits, retirement plans, and insurance.
• Coordinate enrollments, renewals, and vendor communications.
• Support audit preparation and regulatory examinations.
• Maintain records and document retention.
• Support HR cost analysis and workforce budgeting.
• Develop Excel-based tracking models for cost variance.
• Provide management with workforce cost reports.
• Other duties as assigned.

Skills

Multi-province payroll

Advanced Excel

Regulatory compliance

Audits

HR cost tracking

Headcount forecasting

Tools

ADP payroll system

Job description

Job Title: HR Officer – Payroll, Benefits & HR Operations

Location: Markham, ON

Job Type: Full-time, Permanent

Job Summary

Bank of China (Canada) is seeking a detail-oriented HR professional to manage multi-province payroll administration (ON, MB, AB, BC), benefits programs, audit preparation, HR compliance, health & safety coordination, and HR cost control, forecasting & Reporting.

This role requires strong hands‑on experience with ADP payroll systems, advanced Excel capabilities, and the ability to ensure payroll accuracy and regulatory compliance within a federally regulated financial institution.

What You Will Do

• Process accurate and timely payroll for employees located in Ontario, Manitoba, Alberta, and British Columbia
• Ensure compliance with federal employment and payroll regulations, tax legislation, and statutory deductions
• Administer payroll through ADP system, including reconciliations and reporting
• Manage payroll journal entries and coordinate with Finance for month-end and year-end processes; Handle ROE, T4, and related statutory reporting
• Administer employee group benefits, retirement programs, and insurance plans
• Coordinate enrollment, renewals, and vendor communications
• Ensure compliance with contractual and regulatory requirements
• Support annual benefits review and renewal process
• Prepare payroll and HR documentation for internal audit, external audit, and regulatory examinations
• Maintain proper record retention and documentation standards
• Support internal control improvements within HR operations
• Support compliance with applicable federal and provincial health & safety requirements
• Maintain incident records, documentation, and reporting logs
• Assist in coordinating safety training and compliance tracking
• Monitor and analyze payroll costs, benefits expenses, and headcount metrics
• Support annual HR budget planning and workforce forecasting
• Develop advanced Excel-based tracking models for cost variance analysis
• Provide analytical reporting to Senior Management on workforce cost trends
• Other duties as assisgned

What You Bring to the Table

• 3+ years of experience in multi-province payroll administration
• Strong hands‑on experience with ADP payroll system (highly preferred)
• Advanced proficiency in Microsoft Excel (pivot tables, complex formulas, data modeling, reconciliation reporting)
• Strong understanding of federal payroll legislation and cross-province payroll implications
• Experience preparing for internal and external audits
• Experience in HR cost tracking and workforce forecasting
• High level of accuracy, discretion, and analytical capability

Bank of China (Canada) is committed to fostering an inclusive workplace where diversity is valued. We encourage qualified candidates from all backgrounds to apply. Please note that only candidates selected for further consideration will be contacted.

Accommodation

Bank of China (Canada) is committed to providing accommodations throughout the recruitment process. If you require any accommodations, please contact the HR team, and we will be happy to assist.