Payroll and Benefits Clerk - Temporary

School District 23: Central Okanagan; Kelowna; On-site; CAD 39,000 - 56,000; Full time

Benefits offered by this job

Vacation pay 5% bi-weekly in lieu of I

Holiday pay 5% in lieu of statutory

Benefits in lieu 10% after probation

Job summary

Central Okanagan Public Schools is seeking a Payroll and Benefits Clerk for a temporary full-time role to provide payroll and benefits services for 800–1200 employees. The position reports to the Payroll Manager and Payroll and Benefits Coordinator, with a 35-hour week at $34.36 per hour and overtime eligibility.

The candidate will manage data entry, payroll software, confidentiality, and strong communication, working effectively both independently and in a team.

Qualifications

• Grade 12 completed.
• CPC Certificate or willingness to complete within 18 months of start date.
• Knowledge and experience with payroll software programs.
• Three years of experience preparing, processing and maintaining payroll/benefits in a multi-union environment.
• Data entry/keyboard and word processing skills.

Responsibilities

• Collect, verify, enter and file time sheets.
• Maintain payroll databases and documentation for payroll transactions.
• Prepare records of employment.
• Monitor and reconcile benefit payments and deductions; process changes.
• Discuss benefit options with employees and determine eligibility.
• Respond to inquiries and provide detailed information.

Skills

Self-starter

Team player

Confidentiality

Excellent communication

Education

Grade 12

CPC Certificate (within 18 months)

Tools

Payroll software

Job description

It is acknowledged that Central Okanagan Public Schools operates within the unceded, Traditional Territory of the Okanagan Syilx peoples. The School District enrolls approximately 25,500 students (including over 3,200 students who self-identify as having Indigenous ancestry). Central Okanagan Public Schools is located in the Central Okanagan encompassing the communities of Peachland, West Kelowna, Kelowna, and Lake Country. There is a total of 50 school sites with 32 Elementary Schools, 8 Middle schools, 5 Secondary Schools, 3 Learning Centers, an Alternate Education School, and an Online Learning School (6-12). Central Okanagan Public Schools has an excellent reputation of providing outstanding, student-centered programs in a diverse and inclusive environment as well as offering a wide range of educational opportunities for its students and staff. We believe equity empowers each learner to thrive holistically.

We're inviting applications for a temporary role on our payroll team. This is a meaningful opportunity to contribute to a collaborative and fast-paced environment while gaining valuable experience.

Payroll and Benefits Clerk - Temporary

Under the supervision of the Payroll Manager and the Payroll and Benefits Coordinator, this position provides a full range of payroll and benefit services to 800-1200 employees within the School District.

Duties Include

• collect, verify, enter and file time sheets;
• maintain payroll databases and appropriate documentation supporting all payroll transactions;
• prepare records of employment;
• monitor and reconcile benefit payments and deductions and process benefit coverage changes;
• discuss benefit options with employees and determine eligibility;
• respond to inquiries and provide information of a detailed and specialized nature.

The Successful Candidate Will Possess The Following Qualifications

• completed Grade 12 (Senior Secondary School Graduation);
• Canadian Payroll Compliance Practitioner Certificate (consideration may be given to those willing to successfully complete the CPC Certificate within 18 months of start date);
• knowledge and experience with various payroll software programs;
• three (3) years' experience preparing, processing and maintaining a variety of payroll and benefits packages in a medium to large multi-union environment;
• knowledge and experience with data entry/keyboarding and with word processing skills.

The Successful Candidate Must Be

• a self-starter and able to work with minimal supervision;
• able to work alone and work within a team environment;
• able to understand how the payroll system integrates with the accounting system.

The Successful Applicant Will Be Expected To

• maintain a high quality of work including accuracy and dependability;
• have excellent verbal and written communication skills;
• maintain excellent interpersonal skills;
• maintain confidentiality;
• complete the required District's Health and Safety training.

This is a temporary full-time position beginning as soon as possible and continuing until June 30, 2027, with possible extension, with a regular schedule of 35 hours per week at a wage rate of $34.36 per hour, plus eligibility for overtime compensation.

In Addition To The Hourly Wage, The Position Includes

• 5% of bi-weekly earnings in lieu of vacation, and
• 5% of straight-time earnings per pay period in lieu of statutory holidays.

Upon Successful Completion Of The Probationary Period And Attainment Of Seniority, Temporary Employees Working 17.5 Hours Or More Per Week Will Also Receive

• 10% in lieu of benefits and paid leaves.

This position will remain open until filled; however, full consideration will be given to applications received by 8am on November 23, 2026.

The Central Okanagan Public Schools thanks all applicants for their interest; however, only those selected for an interview will be contacted.