Payroll and Benefits Administrator

Donald's Fine Foods; City of Langley; On-site; CAD 60,000 - 80,000; Full time

Job summary

Donald's Fine Foods is seeking a Payroll and Benefits Administrator to manage payroll and benefits for unionized employees across British Columbia, Alberta, and Saskatchewan. This role requires strong attention to detail, compliance knowledge, and experience with payroll systems. The position is pivotal in ensuring accuracy in payroll processing and employee benefits administration while handling sensitive information throughout the process.

Qualifications

• Minimum 2 years of experience in Canadian payroll and benefits administration.
• Strong understanding of employment standards and payroll legislation in BC, AB, and SK.
• Proficiency in ADP Workforce Now or similar payroll systems.

Responsibilities

• Processes bi-weekly payroll for unionized hourly employees using ADP.
• Administers employee benefits programs and guides employees on coverage.
• Ensures compliance with payroll and benefits legislation in multiple provinces.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Discretion

Time Management

Education

Post-secondary education in accounting

PCP certification

Tools

ADP Workforce Now

Microsoft Excel

Job description

Company Background

Donald’s Fine Foods is a family-owned business and has operated for over 30 years. We are a specialty meat processing and distribution company spanning six plants in Alberta, British Columbia and Saskatchewan, serving both domestic and international markets.

Company Values

• Customer Focus – Exceptional customer service is the measure of our success.
• Integrity – Fairness, honesty, responsibility and trust mark every relationship inside and outside of the Company.
• People – We treat our employees, customers, suppliers and the community with respect.
• Quality – Uncompromising standards in everything we do.
• Safety – We care about our people and emphasize a culture of safety throughout our Company.

Brief Job Description

We are seeking a highly organized and detail-oriented Payroll and Benefits Administrator to manage payroll processing and benefits administration for unionized hourly employees across British Columbia, Alberta, and Saskatchewan. The successful candidate will ensure accuracy, compliance with employment standards and collective bargaining agreements, and timely reporting. This is a key role requiring a strong sense of professionalism in Canadian payroll practices. This position reports directly to the Payroll & Benefits Manager.

Responsibilities

Payroll Administration

1. Processes bi-weekly payroll for unionized hourly employees using ADP Workforce Now.
2. Reviews and reconciles timecards to ensure accuracy and compliance with employment standards, collective bargaining agreements, and company policies.
3. Analyzes payroll data to identify discrepancies or issues and resolves them promptly or collaborates with the Payroll Manager to ensure resolutions.
4. Performs data entry tasks related to payroll processing and ensures accuracy in all entries.
5. Verifies payroll calculations generated by ADP, including overtime, vacation, statutory holiday pay, and other entitlements, to ensure compliance with provincial regulations.
6. Ensures accurate payroll deductions, including taxes, benefits, union dues, and garnishments.
7. Submits bi-weekly union dues and pension contribution reports to third-party organizations.
8. Prepares Records of Employment (ROEs) for terminated or leave-taking employees.
9. Addresses payroll discrepancies and responds promptly to employee payroll inquiries.

Benefits Administration

1. Administers employee benefits programs, including enrolment, updates, and terminations for health, dental, life insurance, and retirement plans.
2. Provides guidance to unionized employees on benefits coverage and eligibility.
3. Reconciles monthly benefits premiums and ensure accurate remittances to providers.
4. Issues cheques for benefit invoices and ensures timely payments.

Compliance and Reporting

1. Ensures payroll and benefits compliance with employment standards legislation and collective bargaining agreements across British Columbia, Alberta, and Saskatchewan.
2. Assists with the preparation of T4s and other year-end reporting requirements.
3. Maintains accurate and up-to-date employee records and payroll documentation to meet audit and regulatory requirements.
4. Invoices union hours for labor-related activities in accordance with collective bargaining agreements.
5. Other duties as assigned.

Position Requirements & Skills

• PCP (Payroll Compliance Practitioner) certification is preferred.
• Post-secondary education in accounting is an asset.
• Minimum 2 years of experience in Canadian payroll and benefits administration, preferably in a unionized, multi-province environment.
• Proficiency in ADP Workforce Now or similar payroll systems.
• Intermediate Microsoft Excel skills, including the ability to use formulas, pivot tables, and data analysis tools.
• Strong understanding of employment standards and payroll legislation in British Columbia, Alberta, and Saskatchewan.
• Proven experience with monthly benefits premium reconciliation, bi-weekly union dues reporting, and invoicing union hours.
• Excellent written and verbal communication skills to effectively interact with employees, union representatives, and third-party organizations.
• Strong interpersonal skills with the ability to handle sensitive information with discretion.
• Excellent attention to detail, organizational, and time management skills.