PAYROLL AND ACCOUNTS RECEIVABLE ADMINISTRATOR

Jewish Toronto; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading educational institution in Toronto is seeking a full-time Payroll and Accounts Receivable Administrator to handle payroll and manage financial operations. The ideal candidate will exhibit strong analytical skills, attention to detail, and excel in a fast-paced environment, ensuring accurate processes and confidentiality of sensitive information. Responsibilities include payroll processing, monitoring accounts, and assisting with audits.

Qualifications

• Proficiency in Microsoft Excel is required.
• Background in payroll and/or accounting is an asset.
• Strong written and verbal communication skills.

Responsibilities

• Process new employee information in ADP.
• Process bi-weekly and monthly payroll.
• Collect outstanding payments via phone, email, and follow-ups.

Skills

Microsoft Excel

Attention to detail

Communication skills

Organizational skills

Time management

Tools

ADP

Blackbaud

Job description

Associated Hebrew Schools (AHS) is a warm and vibrant school representing the diverse Toronto Jewish Community. We nurture a culture of innovation and support student success through inquiry-based learning. By teaching creative expression and critical thinking, we encourage curiosity and problem solving as we help children grow into a maker and a mensch. Our approach to differentiated learning allows us to meet the individual needs of our students to ensure their success. At AHS, we foster a lifelong love of learning while teaching our students to be ethical, knowledgeable and engaged citizens. AHS faculty work collaboratively in our commitment to educational excellence and innovation in both General and Judaic studies, and to instill a love of Torah, Israel and the Hebrew language.

We are seeking: FULL-TIME PAYROLL AND ACCOUNTS RECEIVABLE ADMINISTRATOR

Job Description:

Reporting to the Director of Finance, the Payroll and Accounts Receivable Administrator is responsible for accurately processing payroll and managing accounts receivable functions to ensure timely collection and smooth financial operations. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment, has excellent analytical skills, and can maintain confidentiality while handling sensitive financial information.

Responsibilities include, but are not limited to:

• Process new employee information in ADP
• Code, enter, and process substitute hours
• Process bi-weekly and monthly payroll
• Prepare payroll month-end cheques for Accounts Payable processing
• Issue Records of Employment (ROEs)
• Maintain TIM for Ontario Teachers’ Pension Plan, including year-end reconciliation
• Perform EHT and WSIB year-end reconciliations
• Monitor and maintain the Billing Management system
• Monitor Accounts for non-payments, delayed payments, and other irregularities; follow up on dishonored payments (NSFs) and overdue accounts
• Collect outstanding payments via phone, email, invoice/statement follow-ups
• Process one-off payments through Merchant Services and Billing Management system
• Maintain data (special coding for all payment and charges) for tax receipt preparation; compile manual lists for irregular payers (e.g., grandparents, businesses, foundations, stock payments)
• Process fee adjustments (decreases/increases), tuition discounts, credit card administration charges, refunds, etc.
• Review and balance tuition deposits for bank reconciliation
• Assist with the audit process (balancing accounts, preparing schedules, scanning documents, etc.)
• Perform other duties as required

Qualifications:

• Proficiency in Microsoft Excel (required)
• Knowledge of ADP and/or Blackbaud (an asset, but not required)
• Background in payroll and/or accounting (an asset, but not required)
• Strong written and verbal communication skills
• Strong attention to detail and a high level of accuracy in data entry and financial reporting
• Excellent organizational and time management abilities; with the ability to meet tight deadlines

Start Date: ASAP

Interested candidates should submit their resumes to [e-mail] with the subject line “Payroll Administrator”

We appreciate all applications and thank you for your interest; however, only candidates selected for an interview will be contacted.

Accessibility and inclusion of people with disabilities is a core value of AHS. AHS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.