Payroll Analyst (RFT 1.0 FTE)

The Royal Mental Health Centre; Ottawa; On-site; CAD 60,000 - 75,000; Full time

Job summary

The Royal Mental Health Centre is seeking a Payroll Administrator responsible for managing payroll processes, ensuring compliance, and providing support to various departments. With duties ranging from auditing payroll reports to resolving discrepancies, this role is critical in maintaining the integrity of employee payroll data. Candidates should possess a relevant undergraduate degree and significant payroll experience, along with a proactive approach to process improvements.

Qualifications

• Minimum of three years payroll experience.
• Strong organizational and time management skills.
• Commitment to confidentiality and professionalism.

Responsibilities

• Audit payroll and ensure accurate processing of payments.
• Liaise with stakeholders for payroll accuracy and compliance.
• Prepare and distribute payroll reports timely.

Skills

Organizational skills

Problem-solving skills

Time management

Communication skills

Interpersonal skills

Adaptability

Education

Undergraduate degree in accounting/business

Payroll Compliance Practitioner (PCP) designation

Job description

Duties: u00A0

• Liaise with directors, managers, employees and outside agencies to ensure seamless information flow and support operational needs
• Run and audit Crystal Reports to ensure cost centre accuracy, validate automatic payments, detect errors, and resolve discrepancies in pay and deduction codes.
• Monitor and verify employee status changes to maintain accuracy in pension eligibility and contribution calculations.
• Identify employees with duplicate ID numbers and recalculate CPP contributions and income tax deductions to ensure accuracy
• Print payroll system cheques in preparation for distribution.
• Generate the bank transmittal for employee direct deposits
• Run payroll system files to generate General Ledger (GL) transactions and ensure accurate transfer of files to the accounting directory for further processin
• Run and distribute biweekly payroll reports, ensuring timely delivery to all relevant stakeholders for review and necessary follow-up.
• Perform regular system backups to ensure data integrity, and assist with the implementation or upgrade of payroll-related systems to enhance operational efficiency.
• Stay current with personnel policies and collective agreements to support compliance and accuracy in payroll administration.
• Audit Pension (HOOPP) activity for variances in earnings and contributions each pay period and make adjustments as required
• Prepare monthly remittances for HOOPP based on payroll reconciliation and reconciliation to the general ledger
• Run and distribute monthly reports to Accounting Clerks, Financial Analysts and Human Resources
• Analyze and reconcile GL payroll liability accounts
• Prepare Journal Entries for employer benefits, grievances and salary continuance accruals
• Work with departments to develop and analyze payroll data related to projects.
• Complete and submit annual member data collection for the pension plan
• Balances T4, T4Au2019s and T4A-NR for all active and terminated employees of The Royal Ottawa Health Care Group
• Generate and transmit Revenue Canada XML files
• Generate file to pay out banked overtime and holidays and perform other fiscal yearend tasks
• Prepare fiscal accruals for maternity leave top ups, comp time etc
• Works in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of the ROHCG
• Ensure work environment that is conducive to the ROHCG Respectful Workplace Policy
• Other duties as assigned

Qualifications:

• Undergraduate degree in a related program required (accounting/business program)
• Payroll Compliance Practitioner (PCP) designation preferred; candidates pursuing PCP may be considered.
• Minimum of three years of current related payroll experience in a computerized payroll environment.
• Strong organizational, time management, and problem-solving skills, with the ability to prioritize tasks effectively.
• Good communication and interpersonal skills to build positive working relationships across teams.
• Adaptable and flexible, able to work under pressure and meet tight deadlines in a fast-paced environment
• Demonstrates discretion and professionalism in handling confidential and sensitive information.
• Committed to collaboration and fostering a strong team environment.
• Proactive in identifying opportunities for process improvement and recommending changes.
• English level A- is mandatory in oral expression, oral comprehension, reading comprehension and written expression.u00A0 Bilingual (French/English) is considered an asset.