Payroll Analyst

Canadian Blood Services; Ottawa; Hybrid; CAD 63,000 - 73,000; Full time

Job summary

A leading healthcare organization in Ottawa is seeking a Payroll Analyst to join the Talent Programs team. This role involves overseeing the payroll process, ensuring accurate and timely payments, and supporting a hybrid work environment. The ideal candidate has significant experience in payroll systems and regulations, along with strong analytical and organizational skills. Join this mission-driven team dedicated to saving lives.

Benefits

4 weeks' vacation

Annual performance award up to 5%

Comprehensive health benefits

Defined benefit pension plan

Qualifications

• Experience in a highly unionized environment is required.
• Minimum of 3 years related experience with the Finance/Payroll/HR Modules of SAP.
• Must be working towards Payroll Compliance Practitioner Certification.

Responsibilities

• Oversee the payroll process ensuring timely payment to all employees.
• Conduct in-depth time and pay audits on a daily and bi-weekly basis.
• Support all employees with advice and guidance on payroll.

Skills

Attention to detail

Analytical skills

Communication skills

Organizational skills

Education

Post-secondary education in a relevant discipline

Tools

SAP

MS Office

Job description

Hybrid role with in-person presence required. The successful candidate will work a mixture of on-site and off-site work based on operational needs. Currently, employees are expected to have an in-person presence for at least 40% of their work time. This requirement may vary depending upon circumstances.

Job category: Accounting and finance
Job posting ID: 7759

Employment status: Temporary full-time

Position's anticipated start date: 2025-10-14

Classification: PTS/MGT/IT B
Salary/Rate of pay: $63,546 - $72,329

• This external job posting may close earlier than the advertised deadline. We recommend applying as soon as possible.

Application requirements:

• Your up-to-date resume.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page.

Together, we can make all the difference in the lives of others.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.

If you are looking for a rewarding experience with a values and mission-driven team, join Canada’s Lifeline and make a meaningful difference.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

Canadian Blood Services is looking for a Temporary full-time Payroll Analyst to join our dynamic Talent Programs team.

The Payroll Services team is responsible for supporting Canadian Blood Services by overseeing the payroll process and partnering with internal teams to enhance the employee experience and ensure everyone is paid accurately and on time.

In this role, you will play a lead role in the governance of the end-to-end payroll process for all CBS employees in accordance with CBS’ corporate People, Culture and Performance policies and programs. You will be responsible and accountable for all the financial functions and transactions relating to and resulting from the end-to-end payroll process. You will manage and project all cash activities related to the employee remuneration and CBS payment bank account, prepare, conduct, and analyze in-depth time and pay audits on a daily and bi-weekly basis to prevent fraud or risk to CBS and/or employees, and proactively plan corrective action when anomalies and errors are identified.

• Leveraging your excellent prioritization and organizational skills, you will plan, manage, and control payroll calendar year end process in conjunction with the Payroll Accounting Analysts.
• You will support transactional activity completed by end users, timekeepers, business partners, and EDA, MDA, MEDA, and my timesheet entries.
• Drawing on your effective communication and interpersonal skills, you will support all employees and end users across the country by providing advice, instruction, guidance, and coaching, while establishing strong working relationships, partnering with stakeholders and customers for continued success.
• Focusing on your continuous growth mindset, you will play a lead role in the development, review and update of policies and procedures relating to CBS Payroll ensuring consistent and standard processes, security checks and payroll controls are adhered to, applying provincial and federal legislation compliance, Collective Agreements and Terms and Conditions of Employment against transactional and configuration builds in the system.
• Utilizing your strong analytical abilities and effective problem-solving skills, you will conduct in-depth daily analyses of payroll results to ensure system results are as expected in accordance with the Terms and Conditions of Employment or Collective Agreement requirements.
• Using your knowledge and experience, you will provide subject matter expertise on all transactional activity completed in all Canadian Blood Services Centres by end users, Talent Management Business Partners, Human Resource Representatives, Scheduler/Timekeepers. Build strong relationships with these stakeholders by working to process all payments and analyze the data to ensure the integrity and accuracy of all employees and payroll financial information in the SAP HR/Payroll system.
• You will take an active role to ensure the integrity and accuracy of the HR/Payroll SAP ERP System.
• Concentrating on your excellent attention to detail and accuracy, you will manage and project all cash activities related to the employee remuneration and CBS payment bank account and protect the organization against possible fraud related to payroll.
• You will be responsible for the planning, management, and processing of the payroll year end.
• You will perform other related duties as required.

Desired education and skills

• Completion of a post-secondary level education in a relevant discipline from a recognized academic institution.
• Experience in a highly unionized environment is required.
• Minimum of 3 years related experience with the Finance/Payroll/HR Modules of SAP system in a Human Resources, Payroll, Timekeeper, or Scheduler capacity.
• Minimum of 4 years of progressive experience in multi–Provincial Payroll Processing and Accounting.
• Must have or be working towards the Payroll Compliance Practitioner Certification (PCP) or the Certified Payroll Manager (CPM) from the National Payroll Institution.
• Understanding and experience in the use of SAP (or equivalent ERP application) is a definite asset.
• Advanced proficiency in MS Office (Power Point, Word and Excel).
• Solid understanding of Payroll regulations, Employment Labour Laws, Collective Agreements and Terms and Conditions of Employment.
• An equivalent combination of education, training and experience may be considered.

What we offer you

• 4 weeks' vacation.
• Annual performance award up to 5%.
• Comprehensive group health, dental and vision benefits for you and your family.
• Defined benefit pension plan.
• Employee discounts, wellness program, professional resources.

What you can expect

• This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location 40% of the time/days of the week.
• You will be required to travel to Ottawa for team building meetings annually, or as required.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.

If this role resonates with you, we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add [e-mail] and [e-mail] to your safe senders list.

Applicants who require accommodation should discuss their needs with us.