Payroll Analyst

extendicare; Markham; On-site; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid work environment

Career growth opportunities

Robust benefits package

Job summary

Extendicare is seeking a Payroll Analyst to ensure accurate processing within our Workday system at our Markham head office. The role combines payroll operations, data reconciliation, and tax compliance in a high-volume environment with a focus on confidentiality and accuracy.

The ideal candidate holds a HR/Finance degree or equivalent, with 1+ year of union payroll experience and strong Excel skills. This position offers a hybrid work arrangement and opportunities for professional growth.

Qualifications

• University degree or diploma in HR, Finance or equivalent related work experience.
• Minimum of 1 year experience as a payroll analyst running unionized payrolls, ideally in Workday.
• Demonstrated experience understanding collective bargaining agreements pertaining to payroll.
• Knowledge of multi-provincial large employer payrolls and tax regulations.
• Comfortable handling high volume payroll with accuracy and attention to detail.
• Strong analytical and problem-solving skills with troubleshooting ability.
• Excellent customer service and focus on employee experience.
• Proficient Microsoft Office skills, especially Excel including pivot tables / VLOOKUP.
• Payroll Compliance Practitioner (PCP) designation would be an asset.

Responsibilities

• Plan, direct and coordinate payroll operations for timely delivery.
• Prepare, balance and reconcile payroll data and audits of changes.
• Process earnings, deductions and tax withholdings per policy and laws.
• Calculate retro pay, holiday pay, reimbursements, benefits and pensions.
• Interpret CBAs to process union commitments promptly.
• Meet with field operations to confirm payroll schedules and issue corrections.
• Maintain privacy and integrity of payroll data.
• Stay current on legislation, CBAs and tax regulations.
• Perform quarterly tax balancing and process 3rd party payments.
• Assist with special projects and payroll knowledge base updates.

Skills

Workday experience

Union payrolls

Analytical skills

Attention to detail

Customer service

Problem solving

Education

University degree or diploma in HR or Finance

Payroll Certification (PCP) asset

Tools

Excel

Job description

Job Description

Reporting to the Supervisor, Payroll or Benefits , the Payroll Analyst will ensure that assigned payrolls are processed accurately and effectively in our Workday payroll solution.

This position will be based at our Head Office in Markham, Ontario.

Extendicare offers a hybrid working environment.

Key Responsibilities

• Plan, direct and coordinate payroll operations to ensure accurate and timely delivery of payroll.


• Prepares, balances and reconciles payroll data, completing audits on any changes and updates to payroll.


• Processes and reviews earnings, deductions and tax withholdings applying company policy, collective agreements & tax compliance requirements.


• Calculates earnings such as retro pay, holiday pay, reimbursements from employees for overpayments, benefits, pensions, union dues, paid leaves, etc.


• Interprets collective bargaining agreements (CBA's) to process union commitments in a timely manner.


• Meets regularly with field operations (Long Term Care Homes, Paramed, Assist Homes, etc.) and to confirm payroll schedule and payments, notify of items to be corrected, and understand any issues.


• Assists in developing procedures to ensure the integrity and privacy of payroll data.


• Maintains knowledge of current legislation, Collective Agreements, and database requirements pertaining to earnings and deductions.


• Performs quarterly balancing verifying that payroll tax deductions are accurate and in compliance with tax regulations.


• Answers ServiceNow tickets for escalated inquiries, providing resolution details to employees and in tickets for FAQ's.


• Completes required payroll testing and adds/updates documentation for our payroll knowledge base.


• Solves problems to correct inaccurate payments and processing corrections.


• Works with the benefits teams to correct and/or adjust payroll deductions.


• Reconciles and processes 3rd party payments.


• Assists with special projects and any other duties as required.


• Contributes to a collegial and collaborative environment, sharing information and best practices, trains less experienced team members, supports special projects and initiatives, and provides support for escalated payroll questions and issues.


• Identifies opportunities to automate manual processes.

What We’re Looking For

• University degree or diploma in HR, Finance or equivalent related work experience.


• Minimum of 1 years' experience as a payroll analyst running unionized payrolls, ideally in Workday.


• Demonstrated experience understanding collective bargaining agreements pertaining to payroll.


• Demonstrated knowledge of multi-provincial large employer payrolls and taxes regulations.


• Comfortable processing and maintaining a high volume ensuring high level of accuracy through attention to detail.


• Excellent analytical and problem-solving skills and troubleshooting issues.


• Outstanding customer service skills and dedication to providing exceptional employee experience with a focus on quality customer service.


• Excellent Microsoft Office skills, especially in Excel including pivot tables / VLOOKUP.


• Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.


• Payroll Compliance Practitioner (PCP) designation through the Canadian Payroll Association would be an asset.

What Extendicare Has to Offer

• Continuous mentorship, support for life-long learning and growth opportunities.


• Opportunities for advancement and career growth within the organization.


• A rewarding and meaningful work experience where you can enrich your life and the lives of others through your work.


• Employee Family Assistance Program.


• Robust benefits package.

We value each employee, encourage equal opportunity for growth and recognize achievement.

Extendicare is a leading provider of care and services for seniors across Canada, operating under the Extendicare, ParaMed, Extendicare Assist, and SGP Purchasing Network brands. We are committed to delivering quality care to meet the needs of a growing seniors' population, inspired by our mission to provide people with the care they need, wherever they call home. We operate a broad network of long-term care homes (both owned and under management contracts), deliver over 24 million hours of home health care services annually, and provide group purchasing services to third parties representing approximately 157,000 beds across Canada. Extendicare proudly employs more than 30,000 qualified, highly trained and dedicated team members who are passionate about providing high-quality care and services to help people live better.

Full time

Compensation will be discussed during the recruiting process.

At Extendicare, we've spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term