Payroll Administrator 1 (Hybrid) - Temporary

Calgary Board of Education; Calgary; On-site; CAD 42,000 - 54,000; Full time

Job summary

The Calgary Board of Education (CBE) is seeking a Payroll professional to support payroll processing for +25,000 pays per month and related benefits. You will ensure timely, accurate pay in line with legislation and collective agreements.

Responsibilities include ROE preparation, processing retroactive payments, and reconciling payroll data. Requires CPA certification, Canadian payroll knowledge, and experience with PeopleSoft. This is a 1.0 FTE position based in Calgary.

Qualifications

• 1 year of related post-secondary education (inclusive of coursework for CPA certification).
• Successful completion of Canadian Payroll Association certification.
• Knowledge of payroll rules and legislations.

Responsibilities

• Perform day-to-day workflow of all payroll functions ensuring pay cycles meet key target dates.
• Prepare Records of Employment (ROE) for employees with breaks in service.
• Calculate and record retroactive payments, salary increases, vacation/sick time accruals, and payroll deductions and earnings.
• Verify payroll entries, reconcile data, and resolve discrepancies as needed.
• Communicate with HR Services to ensure data integrity.
• Research and resolve payroll questions from managers and employees.
• Stay current with CRA rules and legislative pay requirements.
• Perform testing of payroll system changes as required.
• Perform other related responsibilities as assigned.

Skills

Attention to detail

Organizational skills

Time management

Teamwork

Education

Post-secondary education

Canadian Payroll Association certification

Tools

PeopleSoft

Job description

The Calgary Board of Education (CBE) is the largest school board in western Canada with over 144,000 students and 16,000 employees. Our mission: Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning. We pride ourselves in the values we hold. Students come first. Learning is our central purpose. Public education serves the common good. The CBE encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

When you apply to the CBE, you can feel good about serving our future leaders and contributing to student success.

Competition Info

Competition Close Date: Sunday, November 1, 2026 at 11:59 PM

Calendar: 12 Month

Salary: SA Grade E, $30.19 to $39.06 per hour

FTE: 1.0, 35 hours per week

This is a temporary position with a current end date of December 13, 2027.

Position Description

Purpose

The primary purpose of this position is to contribute to all CBE approved aspects of payroll processing cycles for +25,000 pays per month and associated benefits. Ensuring the pay is processed in a timely and accurate manner and in accordance with payroll compliance, legislation, and the Calgary Board of Education collective agreements and terms and conditions of employment.

Accountability

• Ensures the accurate processing and completeness of the pay processing cycle.
• Contributes to the integrity of the payroll function within CBE by maintaining payroll practices and procedures.

Major responsibilities

• Responsible to perform day-to-day workflow of all CBE approved payroll functions while ensuring key target dates within the pay cycles are met with a focus on achieving the highest level of processing accuracy.
• Prepares Records of Employment (ROE) for individual employees who experience a break in service.
• Performs a wide variety of payroll processing activities, including but not limited to calculating and recording individual retroactive payments, salary increases, vacation/sick time accruals, payroll earnings and deductions.
• Verifies all payroll entries including but not limited to deductions, earnings and changes to review and reconcile payroll data and resolve any discrepancies as necessary.
• Communicates with HR Services to ensure the integrity of the payroll data.
• Researches and resolves questions from managers and employees as they relate to the processing of payroll information.
• Follows up and resolves items of discrepancy and processes problems within area of responsibility based on standard work procedures.
• Effectively researches and stays current with CRA rules and legislative pay requirements.
• Performs testing of payroll system changes, as required.
• Performs other related responsibilities as assigned to meet the purpose and accountabilities of the role.

Qualifications

Education and Experience

• Minimum 1 years’ payroll experience – experience in a large, multi-union complex organization preferred.
• Successful completion of Canadian Payroll Association certification.
• 1 year of related post-secondary education (inclusive of the coursework required for the Canadian Payroll Association certification).
• Knowledge of payroll related rules and legislations.
• Complete familiarity with automated payroll systems, preferably PeopleSoft.
• Or an equivalent combination of experience and education.

Demonstrated Skills and Competencies

• Strong organizational skills, attention to detail and follow through to resolve any outstanding issues.
• Time management skills – demonstrated ability, prioritization, multitasking and organizational skills.
• Demonstrated ability to work effectively in a team orientated work setting of high volume workloads with multiple, tight and demanding timelines.
• Personal suitability

Be Part of Our Success

A career with the CBE offers incredible opportunities, rewards and supports.

We thank all candidates for their interest in this position however only those selected for an interview will be contacted.

Land Acknowledgement

The Calgary Board of Education acknowledges the traditional territories and oral practices of the Treaty 7 Nations, including the Siksikaitsitapi Nations, Tsuut'ina Nation, and the Îyârhe Nakoda Nations. We acknowledge the Métis Nation within Alberta, and all people who make their homes in the Treaty 7 region of southern Alberta. As a learning organization, we are committed to advancing the Truth and Reconciliation Calls to Action focused on Education for ReconciliACTION.