Payroll Administrator

Capital Regional District; Victoria; On-site; CAD 56,000 - 63,000; Full time

Job summary

Capital Regional District is seeking a Payroll Administrator to manage the full-cycle bi-weekly payroll across multiple units, including the Board of Directors. The role requires meticulous processing of time sheets, benefits, pensions and compliance with federal and provincial regulations.

Based in Victoria, this full-time position offers a competitive hourly rate and opportunities to contribute to the CRD's Finance and Technology operations, working within a dynamic team committed to accuracy

Qualifications

• Full cycle payroll experience.
• Knowledge of federal and provincial wage/benefit rules.
• Experience with ERP systems, preferably SAP.

Responsibilities

• Process bi-weekly payroll for multiple units and the Board of Directors.
• Input timesheets, overtime and other payroll documents accurately.
• Ensure compliance with collective agreements and provincial legislation.
• Maintain payroll records and respond to payroll inquiries.
• Reconcile payroll to General Ledger and CRA remittances.

Skills

Payroll processing

Attention to detail

Communication skills

Data entry

Deadline driven

Education

Certificate in a related discipline

Tools

SAP ERP

Job description

Payroll Administrator
Capital Regional District

Req ID:2065
Business Unit:Finance and Technology
Division:Financial Services
Regular / Auxiliary:Regular
Job Type: Full-Time
Pay Grade:CAN/05/02/J14
Rate of Pay:$40.59 - $45.94 per hour
Hours of Work:70 hours bi-weekly

Summary
This position is responsible for the full cycle bi-weekly processing of the CRD's payroll which encompasses 2 bargaining units, 1 non-bargaining unit and a Board of Directors.

Key Duties & Responsibilities

• Receives, verifies and inputs payroll time sheets, overtime, and other payroll related documents ensuring they are in compliance with organizational policies, the applicable collective agreement, and provincial legislation.
• Reviews and investigates the accuracy of time entered.
• Processes employee actions (i.e. hires, resignations, transfers etc.) ensuring they are accurately recorded.
• Organizes work to meet payroll cut off dates and payroll deadlines.
• Maintains the integrity of the employee's payroll records and payroll files.
• Updates employee master payroll files with the appropriate correspondence and documentation.
• Ensures payroll actions are in accordance with CRD policies and procedures, union agreements and appropriate legislation including: Canada Revenue Agency and WorkSafeBC.
• Receives and processes employee benefit enrolment, change and conclusion information.
• Assists with pensionable earnings/service reporting.
• Produces payroll cheques/deposits for authorization.
• Coordinates with Human Resources to assist overpayments, benefit payments etc. as needed.
• Coordinates with Human Resources to investigate trends, anomalies and provide data for decision making.
• Prepares bank transfers.
• Reconciles and processes posting information to the general ledger.
• Processes stop payments, off cycle cheques and call backs of direct deposits when necessary.
• Maintains and reconciles employee quota entitlements including calculating quota pay-outs and appropriate recoveries.
• Processes final pays for terminating/retiring employees and issues Records of Employment.
• Calculates and assists in the recovery of employee benefits payments and the recovery of overpayment issues.
• Responds to payroll related questions from employees.
• Receives and responds to payroll enquiries from internal/external stakeholders.
• Reconciles and remits the annual Municipal Pension Plan Year End Report.
• Reviews and reports on gross pay of system users who have access to payroll changes.
• Prepares year to date summary and reconciles to CRA source deduction remittances.
• Prepares labour allocation, metrics reports and other ad hoc reporting to provide decision making support. Performs monthly/annual reconciliation of the payroll general ledger accounts.
• Assists in reporting employee earnings and deductions accurately on T4's and T4A's.
• Assists with payroll related fiscal year end functions.
• Prepares journal entries.
• Monitors and reconciles WorkSafe BC claim and payment information.
• Assists with testing and implementation of payroll related changes to the ERP system.
• Assists with investigating payroll processing issues within the ERP system.
• Processes changes to the organizational/cost centre structure as required.
• Follows all policies, procedures and standards of the CRD.
• Performs other related duties as required.

Key Skills & Abilities

• Excellent communication (verbal and written), interpersonal and customer service skills.
• Thorough knowledge of Federal and Provincial legislation, regulations and union agreements related to wage and benefit administration.
• Thorough knowledge of the methods, practices, principles and procedures involved in the preparation, calculation and processing of payrolls in a multi-divisional environment.
• Substantial experience with and understanding of Enterprise Resource Planning (ERP) systems such as SAP.
• Thorough knowledge of accounting systems, policies and procedures.
• Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
• Excellent accurate keyboarding and data entry skills.
• Excellent aptitude for accurate mathematical calculations.
• Advanced ability to prepare payrolls to meet deadline requirements and to compile statistical and other reports related to payroll system.
• Strong ability to work independently in a fast paced and constantly changing environment.
• Strong ability to take initiative, use independent judgement and show discretion.
• Advanced ability to deal with confidential and sensitive information with sound judgement, discretion and diplomacy.

Qualifications

• Certificate in a related discipline
• A minimum of 3 years' directly related experience

Certifications

• National Payroll Institute Membership in good standing
• Payroll Compliance Professional (PCP) Designation

We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible. We value the diversity of the people we hire and serve. In our commitment to bring differing perspectives to our workplace, and to deliver the best possible service to our customers, we encourage and welcome applications from all people with diverse backgrounds, abilities, and lived experiences. Please let us know if you require an accommodation during the application and selection process. Your confidential request can be sent to [e-mail].

The Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted.