Payroll Administrator

Medavie Inc.; Dartmouth; On-site; CAD 53,000 - 60,000; Full time

Job summary

Medavie Inc. in Dartmouth, NS is seeking a Payroll Administrator to maintain our payroll systems, ensure compliance with government regulations, and support a safe, patient-focused workplace.

Responsibilities include bi-weekly payroll processing, employee inquiries, HRIS changes, data accuracy, and reporting. Year-end T4s and pension audits are included. CPA PCP certification and 2–5 years of related experience required.

Qualifications

• Post secondary education in accounting.
• CPA Certified Payroll Compliance Practitioner (PCP) required.
• 2–5 years of related experience or equivalent combination of education and experience.
• Advanced Excel skills; proficient in Word and HRIS systems.

Responsibilities

• Payroll Processing: Verify, audit, organize, and enter confidential payroll information for bi-weekly pay periods.
• Employee Support: Respond to payroll inquiries from employees, management, and Human Resources.
• HRIS Management: Process employee changes including new hires, terminations, status changes, transfers, and rate changes.
• Data Accuracy: Check and code payroll data according to union agreements, company policies, and procedures.
• Reporting: Prepare and issue various reports and payments, including earnings, taxes, deductions, and benefits.
• Year-End Transactions: Balance and issue T4s, conduct pension audits, and handle provincial WCB/WSIB reporting.
• Benefits Administration: Manage annual vacation entitlements, benefits, and pension administration.

Skills

Excel

Word

HRIS

Education

Post secondary education in accounting

Job description

Position Type: Permanent If you’re looking for a fulfilling career that can make a real difference in your life, and the lives of others, you’ve come to the right place. As a national health solutions partner, we put people first in everything we do — and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year. Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest — and it’s reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth, flexible work options, meaningful experiences, and supportive leadership. Medavie is where employees can be their best selves, feel they belong, and achieve their full potential. Be part of it by applying for a position with us today.

Role:

We are looking for a dedicated Payroll Administrator to join our team. In this role, you will play a crucial part in maintaining our payroll system, ensuring compliance with government regulations, and supporting our commitment to a safe and patient-focused workplace.

Responsibilities:

• Payroll Processing: Verify, audit, organize, and enter confidential payroll information for bi-weekly pay periods.
• Employee Support: Respond to payroll inquiries from employees, management, and Human Resources.
• HRIS Management: Process employee changes including new hires, terminations, status changes, transfers, and rate changes.
• Data Accuracy: Check and code payroll data according to union agreements, company policies, and procedures.
• Reporting: Prepare and issue various reports and payments, including earnings, taxes, deductions, and benefits.
• Year-End Transactions: Balance and issue T4s, conduct pension audits, and handle provincial WCB/WSIB reporting.
• Benefits Administration: Manage annual vacation entitlements, benefits, and pension administration.

Qualifications:

• Education: Post secondary education in accounting preferred.
• Certification: CPA Certified Payroll Compliance Practitioner (PCP) required.
• Experience: 2-5 years of related experience or equivalent combination of education and experience.
• Skills: Advanced skills in Excel, and proficiency in Word, and HRIS systems. Ability to interpret union agreements and company policies. Strong organizational, problem-solving, and time management skills. High attention to detail and confidentiality.

Pay Range:

53,235 - 59,890 CAD The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws. We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted. While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently—without AI assistance—to ensure a fair and equitable process. If you experience any technical issues throughout the application process, please email: [e-mail]. This posting is for an existing vacancy within our organization / Ce poste est actuellement vacant au sein de notre organisation. We are recognized as one of Canada's best places to work and are a leading provider of health solutions and insurance for 1 in 10 Canadians. Medavie is a national health solutions partner and innovative leader in healthcare delivery, benefits management, health management, and primary care. Backed by the strength of a team of 8,500+ professionals from coast to coast, we’re committed to improving the wellbeing of Canadians so that every life can be lived to the fullest. Medavie provides all-in-one private health insurance, public health administration, emergency medical services as Canada's largest contracted provider, as well as primary care, community health, mental health and addictions solutions, medical communications, and clinical training. As a not-for-profit organization, Medavie is one of Canada’s Top 100 Employers, certified by Imagine Canada for philanthropy and community engagement, and Rainbow Registered as an organization that champions diversity, equity, and inclusion.