Payroll Administrator

The Beer Store; Bolton; Hybrid; CAD 48,000 - 59,000; Full time

Benefits offered by this job

Hybrid work arrangement

Defined pension plan with company-mirr

Flexible health benefits program

Job summary

The Beer Store in Bolton, Ontario is seeking a Payroll Administrator to join our corporate team. You will be responsible for accurate, timely payroll processing for approximately 6,000 employees across unionized and non-unionized operations in a hybrid work environment.

Reporting to the Manager, Payroll, you will manage complex payroll activities, ensure compliance with legislation and collective agreements, and partner with HR, Finance, and operations to maintain payroll integrity.

Qualifications

• 3-5 years of hands-on payroll experience in a high-volume environment.
• Experience interpreting collective bargaining agreements and employment standards.
• Proficiency with SAP SuccessFactors or similar HRIS/Payroll systems is an asset.

Responsibilities

• Independently administer and verify weekly, bi-weekly and semi-monthly payroll for ~6,000 employees.
• Audit payroll data to ensure accuracy, investigate discrepancies and take corrective action.
• Apply policies, legislation, and collective agreements for compliant payroll administration.
• Manage leaves and related payouts per policy and collective agreements.
• Prepare ROEs and year-end payroll activities and reports.
• Serve as payroll SME for employees, managers, HR, unions, and third parties.
• Collaborate with HR, Pension/Benefits, Finance to ensure accurate administration.

Skills

Payroll processing

MS Office

Communication skills

Confidentiality

Analytical skills

Teamwork

SAP SuccessFactors

Workforce Software

Education

Post-secondary diploma or certificate in Business/Accounting/Bookkeeping

Tools

SAP SuccessFactors

Workforce Software

Job description

Who We Are

Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and today, The Beer Store is the primary distribution and sales channel for beer in Ontario and is owned by 28+ Ontario-based brewers! Through our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and our Corporate Office, we form one large team that is passionate about the beer business. The Beer Store is proud to foster a respectful and inclusive culture that expands and leverages the diverse talents, experiences, and perspectives of our team members to deliver exceptional service for our customers. We continue to be successful by working together, respecting each other, having a positive attitude and by trying new and innovative ideas. Not only are we knowledgeable, passionate, and loyal ambassadors for beer, we’re also health and safety advocates, environmental champions, DEIB enthusiasts and we give proudly back to our communities.

Requisition ID: 2086

Location: Bolton, Ontario, Canada, L7E 3A9

Job Type: Full-Time

The Role

We are currently searching for a Payroll Administrator, reporting to the Manager, Payroll. This vacancy is a full-time, permanent opportunity. The Payroll Administrator is responsible for the accurate, timely, and compliant administration of payroll for approximately 6,000 employees across unionized and non-unionized operations. In this role, you will manage complex payroll activities, support employee lifecycle events, and ensure compliance with applicable legislation, company policies, and collective agreements. As a trusted payroll subject matter expert, you will partner with employees, leaders, and cross-functional teams to resolve payroll-related matters, provide guidance, and support reporting and compliance initiatives. This position plays a key role in delivering an exceptional employee experience, maintaining payroll integrity, and contributing to continuous process improvement and operational excellence.

Location

Our Corporate Office is currently located in Bolton, ON. We offer a hybrid work model with visits into the office a minimum of three times per week and on an as-needed basis depending on the role and function.

What You'll Be Doing

• Independently administer and verify weekly, bi-weekly and semi-monthly payroll transactions for approximately 6000 unionized and non-unionized employees
• Audit payroll transactions and employee data to ensure accuracy, investigate discrepancies, and implement corrective actions as required
• Interpret and apply company policies, employment legislation, and collective bargaining agreements to ensure accurate and compliant payroll administration
• Calculate and administer employee leaves, including vacation, personal, bereavement, disability, maternity, and parental leaves, as well as applicable payouts in accordance with company policies and collective agreements
• Process complex payroll transactions, including retroactive payments, adjustments, reversals, overpayments, terminations, and off-cycle payrolls
• Coordinate payroll activities related to employee lifecycle events, including hires, transfers, promotions, leaves of absence, retirements, and terminations, including the preparation and reconciliation of Records of Employment (ROEs)
• Serve as a payroll subject matter expert and primary point of contact for employees, managers, HR, unions, government agencies, and third-party stakeholders, resolving complex payroll inquiries and issues
• Collaborate with HR, Pension and Benefits, Compensation, Finance, Employee Relations, and operational leaders to ensure accurate employee administration and payroll processing
• Ensure payroll activities comply with federal and provincial legislation, CRA requirements, company policies, and collective agreements while identifying and mitigating payroll risks and compliance concerns
• Prepare, reconcile, and distribute payroll reports, remittances, and year-end payroll activities, including T4 balancing and reporting requirements
• Contribute to continuous improvement initiatives by identifying opportunities to enhance payroll processes, automation, operational effectiveness, and service delivery
• Maintain payroll procedures and documentation and provide cross-functional backup support to ensure payroll continuity and compliance
• Perform other related duties and projects as assigned

Who You Are - Your Knowledge, Skills & Experience

Education

• Post-secondary diploma or certificate in Business, Accounting, Bookkeeping or related field
• Payroll Compliance Practitioner (PCP) Certification would be an asset

Experience

• 3-5 years of hands-on payroll experience in a complex, high-volume unionized environment
• Demonstrated experience interpreting and applying collective bargaining agreements, employment standards legislation, payroll taxation requirements, garnishment regulations and company policies
• Experience with SAP Success Factors, Workforce Software or similar HRIS/Payroll systems is considered an asset

Skills

• Demonstrated ability to manage competing priorities and deliver accurate results withing strict payroll deadline
• Proficiency in MS Office Products: Excel, Word, PowerPoint and Outlook
• Excellent communication and interpersonal skills with the ability to build effective working relationships across all levels of the organization
• Exceptional analytical, problem-solving, decision-making skills with the ability to identify root causes and recommend effective solutions
• Demonstrates flexibility in changing priorities; commitment to process improvement, operational efficiency and continuous learning
• Ability to maintain confidentiality while handling highly sensitive payroll, employment and financial information
• Strong understanding of collective agreement interpretation and application across multiple bargaining units
• Strong attention to detail with a proven ability to manage high volumes of data and maintaining accuracy
• Excellent knowledge of current federal and provincial payroll legislation, employment standards, taxation requirements and payroll compliance practices
• Ability to independently investigate and resolve payroll discrepancies while exercising sound judgement and discretion
• Strong customer service and consultation skills with the ability to effectively address sensitive and complex employee matters
• Strong ability to work as part of a team

Compensation

Salary range? Yup, we’ve got one: $47,500 - $59,400 CAD per year. But here’s the real deal - if you’re the perfect brew of experience, skills, and personality, we’re open to exploring beyond the range. Tell us what you’re working with, and let’s pour over it together.

What We Offer

Our success as an organization is a result of our commitment to our greatest strength…our people! We believe that any opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business.

We work to recognize you in meaningful ways including a competitive compensation, incentive pay, a flex health benefits program, employee & family assistance program, defined pension plan with company matching, recognition programs, tuition reimbursement program, hybrid work arrangement, generous paid time off and summer hours program, employee special offers, and a casual dress and work environment.

• Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.

Equal Opportunity Employer

We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, Equity, Inclusion & Belonging are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQIA+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.

We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.