Party Facilitator- Birthdays

Westside-Regional-Recreation-Society; Calgary; On-site; CAD 22,000 - 33,000; Full time

Job summary

Westside-Regional-Recreation-Society seeks an energetic party program facilitator to lead children’s birthday activities in Calgary. You will plan and adapt games, craft engaging lesson plans, and guide groups through transitions, keeping safety and fun front and center.

The role includes coordinating with host families, setting up and breaking down equipment, and mentoring volunteers while ensuring clear communication and teamwork during weekend shifts.

Qualifications

• Current Standard First Aid/CPR/AED certification (Required)
• Recreation programming experience
• Experience facilitating group activities or games
• Ability to build and lead a lesson plan
• Must be at least 18 years of age
• High 5 is considered an asset

Responsibilities

• Plan and facilitate age-appropriate games and activities for birthday party groups
• Build and adapt lesson plans to suit different age groups, group sizes, and requested party themes
• Lead groups through transitions between spaces, performing headcounts before and after each move
• Set-up and take-down of equipment before and after each party
• Communicate with the birthday host family to confirm party details, themes, and any special considerations
• Supervise and direct volunteers assisting during the party, delegating tasks as needed
• Ensure the safety of all participants throughout activities, including footwear checks and safe play practices
• Mentor volunteers and support their development

Skills

First Aid/CPR/AED

Recreation programming

Group activities

Lesson planning

Communication

Volunteer mentorship

Teamwork

Job description

• Plan and facilitate age-appropriate games and activities for birthday party groups
• Build and adapt lesson plans to suit different age groups, group sizes, and requested party themes
• Lead groups through transitions between spaces, performing headcounts before and after each move
• Set-up and take-down of equipment before and after each party
• Communicate with the birthday host family to confirm party details, themes, and any special considerations
• Supervise and direct volunteers assisting during the party, delegating tasks as needed
• Ensure the safety of all participants throughout activities, including footwear checks and safe play practices
• Clean and reset equipment storage areas after each party
• Mentor volunteers and support their development

Administrative

• Attend staff meetings and training sessions
• Confirm party details and guest counts with the Birthday Party Host
• Assist with safety training related assignments as required
• Report any equipment issues, safety concerns, or incidents
• Complete Incident Report Forms as required
• Complete customized lesson plans in advance
• Additional administrative duties as required
• Maintain gym equipment and activity areas to ensure cleanliness and safety
• Perform first aid as required
• Follow all emergency procedures

Qualifications

• Current Standard First Aid/CPR/AED certification (Required)
• Recreation programming experience
• Experience facilitating group activities or games
• Ability to build and lead a lesson plan
• Must be at least 18 years of age
• High 5 is considered an asset

Assets

• Experience working with children in a birthday party, camp, or recreation setting
• Experience leading structured activities and lesson planning

SKILLS REQUIRED

• Ability to plan and adapt games on the fly based on group energy and age
• Ability to lead and facilitate groups independently
• Strong communication skills with both children and parents
• Ability to supervise and mentor volunteers
• Good problem-solving and decision-making skills
• Ability to work independently as well as in a team environment

PHYSICAL/PSYCHOLOGICAL DEMANDS

• Ability to work in a fast-paced, high-energy, and noisy environment
• Ability to be highly active throughout the shift (running, demonstrating games, moving equipment)
• Ability to lift 20–25 lbs on a daily basis
• Ability to work inside as well as outside when required
• The successful candidate must hold high ethical standards as they are working with a vulnerable population and has access to confidential information
• A successful candidate will require to provide a VSS
• Remote working not available for this position

Employment Term

• Saturdays and Sundays
• Variable hours and shifts available

Travel Required

No .

Enthusiastic

Shows intense and eager enjoyment and interest

Team Player

Works well as a member of a group

Leader

Inspires teammates to follow them

Flexibility

Inspired to perform well when granted the ability to set your own schedule and goals