Parts Management Coordinator - Bar W

UFA; Prince George; On-site; CAD 60,000 - 85,000; Full time

Job summary

Bar W Petroleum & Electric, a Bar W division owned by UFA, is seeking a Parts Management Coordinator. Reporting to the Service Operations Manager, you will requisition, purchase, logistically coordinate, expedite and receive materials for projects and work orders, working closely with Dispatch and Operations.

You will deliver exceptional customer service to walk-in and call-in customers. Ideally you have a high school diploma and 5+ years in buyer/logistical materials management, with experience

Qualifications

• High school diploma, 5+ years’ experience as a buyer/logistical materials management.
• Parts Management Education experience as a buyer/logistical materials management is considered an asset.
• Must have experience working directly with vendors negotiating price, quality and delivery.
• Obtain more than 2 years of experience on estimating materials is an asset.
• Forklift experience is an asset.

Responsibilities

• Responsible for requisition / reservation material purchases and inventory management. Work closely with Dispatch to ensure material accuracy and delivery. Optimize the material component of a job via working closely with project and service teams.
• Negotiate when required with vendors on price, quality and delivery of materials to meet installation/service schedule to maximize margin. Initiate material claims with vendors. Optimally manage materials and logistics costs in support of operations.
• Provide logistical coordination support with Dispatch. Technically receive materials at Warehouse. Ensure materials are technically acceptable for installation in relation to quality. Ensure materials are procured and delivered within budget.
• Ensure data entry is accurate; responsible for maintaining detailed incoming and outgoing freight log.
• Be prime contact for clients requesting parts via telephone. Assist in warranty claims on materials to vendors. Process client and technician phone and walk-in requests for parts.
• Responsible to read, understand and comply with UFA/BarW and client's Health, Safety and Environment Policies and Safe Work Practices and/or Standard Operating Procedures (SOP's).

Skills

Vendor negotiation

Logistics coordination

Customer service

Data entry

Education

High School Diploma

Parts Management Education (asset)

Tools

Forklift experience (asset)

Job description

Department: Operations - Alberta
Employment Type: Full-Time
Requisition ID: 1976
Date Posted: August 19, 2026
Closing Date: September 2, 2026 or until filled

Bar W Petroleum & Electric is a diverse contracting and service company supporting two major industry sectors in Alberta B.C., Saskatchewan, NWT and Yukon, the Industrial/Commercial Electrical Industry, and the Downstream Petroleum Industry. Bar W has built a strong foundation of people, reputation, and integrity since 1988. Bar W is owned and operated by the United Farmers of Alberta since 2007.

Position Summary

Reporting to the Service Operations Manager, the Parts Management Coordinator is to accurately requisition, purchase, logistically coordinate, expedite and receive materials required for projects and work orders working closely with Dispatch and Operations. This Parts Management Coordinator needs to provide exceptional customer service to our walk-in and call in orders.

Why work at BarW?

• Competitive compensation, annual incentive program and overtime eligible
• Employer paid benefits: health, dental, health care spending account, personal spending account (health and fitness) & more.
• RRSP program
• Paid vacation.
• Employee and family assistance program
• Apprenticeship & education reimbursement program
• Career progression with an industry leading team of experts
• Company/Personal safety program
• Employee discounts

What you will be doing?

• Responsible for requisition / reservation material purchases and inventory management. Work closely with Dispatch to ensure material accuracy and delivery. Optimize the material component of a job via working closely with project and service teams.
• Negotiate when required with vendors on price, quality and delivery of materials to meet installation/service schedule to maximize margin. Initiate material claims with vendors. Optimally manage materials and logistics costs in support of operations.
• Provide logistical coordination support with Dispatch. Technically receive materials at Warehouse. Ensure materials are technically acceptable for installation in relation to quality. Ensure materials are procured and delivered within budget.
• Ensure data entry is accurate; responsible for maintaining detailed incoming and outgoing freight log.
• Be prime contact for clients requesting parts via telephone. Assist in warranty claims on materials to vendors. Process client and technician phone and walk-in requests for parts.
• Responsible to read, understand and comply with UFA/BarW and client's Health, Safety and Environment Policies and Safe Work Practices and/or Standard Operating Procedures (SOP's).

Are you qualified?

• High school diploma, 5+ years’ experience as a buyer/logistical materials management.
• Parts Management Education experience as a buyer/logistical materials management is considered an asset.
• Must have experience working directly with vendors negotiating price, quality and delivery.
• Obtain more than 2 years of experience on estimating materials is an asset.
• Forklift experience is an asset.

This is a safety sensitive position. The successful applicant will be required to pass (negative result) a drug and alcohol screening test (includes cannabis) and criminal background check (if applicable) as a condition of employment.

You and UFA. Let’s Grow Together.

UFA is one of Canada’s largest and most progressive agricultural co-operatives. We’re a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we’re proud to support the industries and communities that drive Western Canada’s economy. We need your skills, expertise and ideas to help us keep growing.

• A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities.
• Recognized and Rewarded for Your Performance - At UFA, success is shared. You’ll own your work and be recognized for both individual and organizational results.
• Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work.
• We Help Each Other Grow - Our collaborative culture fosters growth through hands-on experience, mentorship, training, educational support, and diverse career paths.

Diversity Equity, and Belonging

At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact [e-mail].

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We thank all applicants for their interest. Only those selected for an interview will be contacted.