Parts & Inventory Coordinator - Strathmore, AB

Magnum Services; Strathmore; On-site; CAD 40,000 - 60,000; Full time

Job summary

Magnum Services is seeking a Parts & Inventory Coordinator in Strathmore, AB to manage centralized parts inventory supporting our vehicle and equipment fleet. The role involves stock handling, warehousing, cataloguing parts, ordering, shipping, receiving, inspection and sorting, with a strong emphasis on accuracy and safety.

You will work with Operations, Purchasing, Mechanics, Welders and Assembly teams to ensure parts availability, timely PO creation, and proper data entry.

Qualifications

• Proficient with inventory management software and data entry.
• Strong Excel and Word skills for reporting and tracking.
• Ability to prioritize multiple projects and adapt to change.
• Willingness to work overtime and travel as required.
• Legally eligible to work in Canada.

Responsibilities

• Utilize Magnum's inventory software and learn its procedures.
• Ensure accurate data entry for POs, WO, costing, inventory and ordering.
• Monitor stock levels to maintain availability and minimize excess inventory.
• Create purchase orders for all parts ordered.
• Organize and maintain central parts inventory for fleet support.
• Coordinate stock handling, warehousing, shipping and receiving.
• Provide inventory location and quantity information as needed.
• Maintain current parts knowledge and identify items to be ordered.
• Process paperwork in a timely manner.
• Support Equipment and Operations departments to supply correct parts.
• Train new parts staff and uphold high housekeeping standards.
• Establish vendor relationships and provide excellent customer service.

Skills

Inventory software

Excel

Word

Scanners

Data entry

Education

Apprentice or Journeyperson Parts Technician

Tools

Inventory management systems

Job description

Parts & Inventory Coordinator - Strathmore, AB

Full Time Strathmore, AB, CA

POSITION SCOPE

Reporting to the Vice President, Maintenance & Facilities, the Parts & Inventory Coordinator is responsible for organizing and maintaining the centralized parts inventory required to support the Magnum vehicle and equipment fleet. This includes stock handling, warehousing, identifying and cataloguing parts, sourcing and ordering, shipping, receiving, inspecting and sorting. This person works closely with Operations, Purchasing, Mechanics, Welders, and Assembly teams. This role is considered to be safety-sensitive.

JOB RESPONSIBILITIES

Parts & Inventory Coordinator

• Utilize Magnum's inventory software program and learn its procedures.
• Ensure accurate data entry for purchase orders, work orders, costing, inventory and ordering.
• Monitor and maintain established stock levels to ensure parts availability while minimizing excess inventory.
• Ensure purchase orders are created for all parts ordered.
• Organize and maintain the central parts inventory required to support Magnum's vehicle and equipment fleet.
• Aid and maintain all stock handling, warehousing, the identification and cataloguing of parts, shipping, and receiving, and the inspection and sorting process.
• Provide information as required regarding inventory, locations, and quantity.
• Maintain ongoing current parts knowledge, as well as which parts are in inventory, and which need to be specially ordered.
• Process paperwork in a timely manner.
• Work closely with the Equipment and Operations Departments to ensure correct parts are supplied for various maintenance tasks.
• Work closely with the Equipment team to ensure deadlines and daily requirements are aligned.
• Train new parts employees.
• Maintain all HSE requirements and keep a high standard of housekeeping. Keep parts warehouse clean and organized.
• Identify gaps and communicate with team lead.
• Establish rapport and build new and existing vendor relationships, and internal employees by offering consistently high levels of customer service.

General

• Participate in training and development activities.
• Other related duties as required.

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

Required

• Proficient computer skills within Inventory Management Systems, Excel, Word, and Scanners.
• Ability to prioritize multiple projects and adapt to changing work demands.
• Ability to work overtime and travel.
• Legally eligible to work in the country the role is based out of.

Looking For

• High level of professional conduct, customer service orientated.
• Excellent analytical and problem-solving capabilities.
• Strong interpersonal and communications skills.
• Ability to self-manage and work independently.
• Strong work ethic, positive attitude, reliable, and dependable.
• Flexible and able to adapt to change.
• Understands the importance of safety.
• Demonstrated initiative and results orientated.

Assets

• Apprentice or Journeyperson Parts Technician, or related education and experience.
• Related parts experience.
• Previous work experience in the oil & gas industry or experience in cementing services.
• Has worked in a shop or warehouse environment.
• Experience with inventory management.
• Previous heavy oilfield equipment inventory knowledge.
• Training in OHS including WHMIS, TDG, etc.