parts clerk

G & C Hughes Enterprises Limited; New Ross; On-site; CAD 40,000 - 60,000; Full time

Job summary

An innovative organization is seeking an Administrative Clerk to support a dynamic team in Nova Scotia. This role involves managing various administrative tasks, including scheduling, report preparation, and maintaining filing systems. The ideal candidate will thrive in a collaborative environment, showcasing strong communication and interpersonal skills. With a commitment to equity and diversity, you'll play a vital role in ensuring the smooth operation of the Immigration and Population Growth Branch. Join a forward-thinking team that values your contributions and offers opportunities for career development and growth.

Benefits

Defined Benefit Pension Plan

Health Insurance

Dental Insurance

Life Insurance

Employee Assistance Programs

Vacation

Career Development Opportunities

Ongoing Training

Qualifications

• 4 years of related experience in administrative roles.
• Self-motivated with strong teamwork and relationship-building skills.

Responsibilities

• Support IPG Directors with scheduling, HR processes, and travel arrangements.
• Prepare reports and maintain filing systems for audits and legal requirements.

Skills

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Interpersonal Skills

Communication Skills (Written and Verbal)

Keyboarding Skills

Education

Grade 11 Education

Business or Commercial Course

Job description

LSI works to provide fairness, safety, and prosperity for all Nova Scotians by helping them live, learn and work to their highest potential. We have a staff of more than 500 employees working from offices throughout Nova Scotia. Together we are responsible for safety, labour standards, apprenticeship, immigration and population growth, and many other facets of everyday life.

About Our Opportunity

As the Administrative Clerk, you work under general supervision, performing assignments of intermediate complexity related to analysis, using independent judgment. You should have sound knowledge of procedures, rules, acts, and regulations pertinent to the department. The Administrative Clerk handles various administrative and clerical tasks associated with the day-to-day functions of the office.

This position reports to the Manager, Policy and Planning.

Primary Accountabilities

1. Support the four IPG Directors, including scheduling meetings, maintaining calendars, supporting HR processes, booking travel and accommodations, managing purchasing, analyzing budget expenditures, and compiling reports. Serve as the first point of contact for the Immigration and Population Growth (IPG) Branch.
2. Prepare reports from statistical and financial data to ensure management receives accurate and timely information.
3. Receive, classify, reconcile, consolidate, and summarize documents and information.
4. Maintain filing systems of original source documents for audit and legal or organizational requirements.
5. Address non-routine queries and problems from internal clients or external sources.
6. Prepare letters, memoranda, and reports for approval, and follow up on pending issues.
7. Handle technical aspects of work or troubleshoot issues handled by junior clerks.
8. Coordinate with support services and assign short-term tasks when necessary.

Qualifications and Experience

The ideal candidate possesses at least Grade 11 education plus 4 years of related experience. An equivalent combination of training and experience may be acceptable. You are self-motivated, work well independently, and participate fully in a team environment. You value equity, diversity, and inclusion, and can build productive relationships with both internal and external stakeholders in a professional manner.

You are proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), possess strong interpersonal and communication skills (written and verbal), and have excellent keyboarding skills with high accuracy.

Assets

• Completion of a business or commercial course.

We will assess the above qualifications through tools such as written exams, standardized tests, oral presentations, interviews, and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such in their application.

Benefits

The Government of Nova Scotia offers a wide range of benefits, including a Defined Benefit Pension Plan, health, dental, life insurance, short and long-term disability, vacation, and employee assistance programs. For more information, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours, 7 hours per day.
• Overtime may be required occasionally.

Additional Information

This is a temporary employment opportunity with an anticipated end date of December 31, 2024. The appointment status depends on the start date of the successful candidate.

What We Offer

• Career development with access to guidance, tools, resources, and ongoing training.
• An engaging workplace where employees feel valued, respected, and connected, with forward-thinking policies.
• Numerous career paths.

Pay Grade: CL 18 Salary Range: $1,;- $1,;Bi-Weekly