Part-Time Receptionist (8 AM to 4 PM)

Cogir Senior Living; Ottawa; On-site; CAD 21,000 - 30,000; Full time

Job summary

Cogir Senior Living in Ottawa is seeking a Receptionist to welcome visitors, answer calls, and support daily administrative tasks in a busy on-site environment. You will coordinate mail, courier pickups, and meeting room bookings while maintaining a welcoming reception area.

The role requires excellent communication, a professional telephone manner, and the ability to multitask under pressure. Prior reception experience is an asset and Microsoft Office proficiency is expected.

Qualifications

• Above average interpersonal, oral and written communication skills.
• Previous experience in reception is considered an asset.
• Must exhibit professional and polished telephone manner.
• Ability to handle multiple tasks at once, work under pressure, and meet deadlines.
• Highly organized and detail focused.
• Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail).

Responsibilities

• Answer all incoming calls in a positive, professional manner.
• Redirect calls and take concise messages when required.
• Greet, assist and direct all visitors.
• Sort and manage internal mail.
• Maintain mail machine and prepare packages for courier pickup.
• Arrange meeting room schedules and bookings.
• Update phone and distribution lists.
• Maintain a clean, organized reception area.
• Assist with small projects as needed by other administrative staff.
• Uphold the organization’s values and integrity.

Skills

Interpersonal skills

Reception experience

Telephone etiquette

Multitasking

Highly organized

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Email

Job description

Wage per hour

$18.70

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.

For over 25 years, we have dedicated every day to the happiness of retirees.

Human Focus – Creativity - Excellence

We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today!

Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.

Key Responsibilities

• To answer all incoming calls, and respond to caller’s inquiries in a positive, professional manner;

• To redirect calls as appropriate and take clear, concise messages when required;

• To greet, assist and direct all visitors;

• To pick up and sort internal mail;

• To stamp, deliver and maintain mail machine for external mail;

• To prepare packages and arrange courier pick up;

• To arrange meeting room schedule and bookings;

• To update phone and distribution lists;

• To maintain a clean, safe, fully stocked and well organized reception area;

• To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.);

• To complete other duties as assigned;

• To uphold and promote the organization’s values and philosophy relating particularly to ethics, morality, and integrity.

Qualifications

• Above average interpersonal, oral and written communication skills;

• Previous experience in reception is considered an asset;

• Must exhibit professional and polished telephone manner;

• Ability to handle multiple tasks at once, work under pressure, and meet deadlines;

• Highly organized and detail focused;

• Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)

Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.