Part-Time Receptionist (8 AM to 4 PM)

COGIR Real Estate; Ottawa; On-site; CAD 21,000 - 30,000; Full time

Job summary

Cogir Real Estate in Ottawa is seeking a friendly on-site Receptionist to manage front desk duties and greet visitors. You will be the first point of contact, creating a welcoming and professional atmosphere for residents, staff, and guests.

Primary responsibilities include answering calls, routing inquiries, coordinating mail and packages, and supporting basic administrative tasks while upholding the company’s standards of service and integrity.

Qualifications

• Above average interpersonal, oral and written communication skills.
• Professional and polished telephone manner.
• Ability to handle multiple tasks and meet deadlines.
• Highly organized and detail oriented.
• Proficiency with Microsoft Office applications.

Responsibilities

• Answer incoming calls and respond to caller's inquiries in a positive, professional manner.
• Redirect calls as appropriate and take clear messages when required.
• Greet, assist and direct all visitors.
• Sort internal mail and maintain mail processes.
• Stamp, deliver and maintain mail machine for external mail.
• Prepare packages and arrange courier pickup.
• Arrange meeting room schedules and bookings.
• Update phone and distribution lists.
• Maintain a clean, safe, and well organized reception area.
• Assist with small administrative projects as required.

Skills

Interpersonal communication

Written communication

Oral communication

Multitasking

Time management

Tools

Microsoft Office

Job description

Description

Wage per hour

$18.70

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.

For over 25 years, we have dedicated every day to the happiness of retirees.

Human Focus – Creativity - Excellence

We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today!

Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.

Key Responsibilities

• To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner;
• To redirect calls as appropriate and take clear, concise messages when required;
• To greet, assist and direct all visitors;
• To pick up and sort internal mail;
• To stamp, deliver and maintain mail machine for external mail;
• To prepare packages and arrange courier pick up;
• To arrange meeting room schedule and bookings;
• To update phone and distribution lists;
• To maintain a clean, safe, fully stocked and well organized reception area;
• To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.);
• To complete other duties as assigned;To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity.

Qualifications

• Above average interpersonal, oral and written communication skills;
• Previous experience in reception is considered an asset;
• Must exhibit professional and polished telephone manner;
• Ability to handle multiple tasks at once, work under pressure, and meet deadlines;
• Highly organized and detail focused;
• Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)

Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.