Receptionist - Casual Part Time

COGIR Real Estate; Ottawa; On-site; CAD 23,000 - 32,000; Full time

Job summary

Cogir Senior Living in Ottawa, Ontario is seeking a friendly receptionist to welcome visitors, answer calls and support daily administrative tasks. Reporting to on-site management, you will help keep the front desk organized and professional.

Key duties include answering inquiries, directing visitors, handling mail, scheduling meeting rooms, updating distribution lists and assisting with small projects. Candidates should have strong communication, be highly organized, and proficient in Microsoft

Qualifications

• Above average interpersonal, oral and written communication.
• Previous reception experience is an asset.
• Professional and polished telephone manner.
• Ability to multitask, work under pressure and meet deadlines.

Responsibilities

• To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner;
• To redirect calls as appropriate and take clear, concise messages when required;
• To greet, assist and direct all visitors;
• To pick up and sort internal mail;
• To stamp, deliver and maintain mail machine for external mail;
• To prepare packages and arrange courier pick up;
• To arrange meeting room schedule and bookings;
• To update phone and distribution lists;
• To maintain a clean, safe, fully stocked and well organized reception area;
• To assist with small projects as required by other administrative support;
• To complete other duties as assigned;
• To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity.

Skills

Interpersonal skills

Telephone etiquette

Multi-tasking

Organization

Written communication

Oral communication

Tools

MS Office

Job description

Description

$19.84

Wage per hour

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.

For over 25 years, we have dedicated every day to the happiness of retirees.

Human Focus – Creativity - Excellence

We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today!

Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.

Key Responsibilities

• To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner;
• To redirect calls as appropriate and take clear, concise messages when required;
• To greet, assist and direct all visitors;
• To pick up and sort internal mail;
• To stamp, deliver and maintain mail machine for external mail;
• To prepare packages and arrange courier pick up;
• To arrange meeting room schedule and bookings;
• To update phone and distribution lists;
• To maintain a clean, safe, fully stocked and well organized reception area;
• To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.);
• To complete other duties as assigned;
• To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity.

Qualifications

• Above average interpersonal, oral and written communication skills;
• Previous experience in reception is considered an asset;
• Must exhibit professional and polished telephone manner;
• Ability to handle multiple tasks at once, work under pressure, and meet deadlines;
• Highly organized and detail focused;
• Expertise in Microsoft Office ( Word, Excel, PowerPoint, E-Mail)

Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.