Part-Time Receptionist (8 AM to 4 PM)

WC Operating (Ontario-1); Ottawa; On-site; CAD 21,000 - 30,000; Full time

Job summary

Cogir Senior Living in Ottawa is seeking a Receptionist to greet visitors, answer and direct calls, and respond to inquiries in a positive, professional manner.

Reporting to on-site management, you will manage mail and couriers, arrange meeting room bookings, update lists, and support administrative tasks while upholding the organization’s values.

Qualifications

• Excellent interpersonal and written communication abilities.
• Professional telephone manner and presence.
• Ability to handle multiple tasks, stay organized, and meet deadlines.
• Strong organizational skills with attention to detail.
• Reception experience is an asset; proficiency with Microsoft Office.

Responsibilities

• Answer all incoming calls in a polite, professional manner and direct inquiries as needed.
• Greet, assist, and direct visitors to the appropriate person or department.
• Sort and manage internal mail; stamp and courier setup.
• Prepare packages and coordinate courier pickups.
• Schedule and manage meeting room bookings and calendar updates.
• Maintain up-to-date phone and distribution lists.
• Keep the reception area clean, safe, stocked, and organized.
• Support other administrative tasks and small projects as assigned.
• Uphold the organization's values, ethics, and integrity.
• Provide general administrative support as needed by management.

Skills

Interpersonal skills

Telephone etiquette

Multitasking

Organizational skills

Microsoft Office proficiency

Tools

Microsoft Office

Job description

Wage per hour $18.70

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care. For over 25 years, we have dedicated every day to the happiness of retirees.

Human Focus - Creativity - Excellence

We're seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today!

Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.

Key Responsibilities

• To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner;
• To redirect calls as appropriate and take clear, concise messages when required;
• To greet, assist and direct all visitors;
• To pick up and sort internal mail;
• To stamp, deliver and maintain mail machine for external mail;
• To prepare packages and arrange courier pick up;
• To arrange meeting room schedule and bookings;
• To update phone and distribution lists;
• To maintain a clean, safe, fully stocked and well organized reception area;
• To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.);
• To complete other duties as assigned;
• To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity.

Qualifications

• Above average interpersonal, oral and written communication skills;
• Previous experience in reception is considered an asset;
• Must exhibit professional and polished telephone manner;
• Ability to handle multiple tasks at once, work under pressure, and meet deadlines;
• Highly organized and detail focused;
• Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)

Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.