Part-Time Office Administrator - Ottawa

RedMane Technology LLC.; Ottawa; On-site; CAD 25,000 - 36,000; Part time

Job summary

RedMane Technology LLC is seeking a Part-Time Office & Culture Coordinator to help run our Ottawa, ON office. This hands-on role focuses on daily operations, space upkeep, groceries, and keeping the team connected while coordinating with our Chicago office and IT.

You will manage onboarding/offboarding logistics, liaise with vendors, and organize small events to foster a welcoming culture. The position offers a flexible schedule and 20 hours per week, on-site in Ottawa.

Qualifications

• Some experience in office administration, coordination, or a similar hands-on support role.
• Strong organizational skills and attention to detail.
• Reliable, friendly, and service-oriented, with a genuine interest in creating a welcoming, positive environment.
• Comfortable coordinating with remote teams (such as our Chicago office and IT) and external vendors or building management.
• Comfortable with everyday tools such as email and Microsoft 365 (Outlook, Excel).
• Available for part-time, on-site hours at our Ottawa office.

Responsibilities

• Keep the office tidy, stocked, and welcoming — maintaining clean, organized common areas and workspaces, ordering groceries, refilling the fridge and kitchen, and keeping everyday office supplies replenished so the space is always ready for the team.
• Handle office upkeep and facilities coordination — acting as the on-site liaison with the building manager and vendors on maintenance issues (water, electricity, repairs).
• Support general office administration — receiving deliveries and mail, and helping with day-to-day organizational tasks that keep things running.
• Serve as the on-site point person for people logistics — coordinating onboarding and offboarding (laptop, desk, and key setup for new hires; collecting laptops, keys, and equipment when someone leaves) and liaising with our Chicago office and IT so local staff have the equipment, access, and support they need.
• Help keep the office compliant — supporting alignment with employment law, health and safety, and workplace standards, escalating more complex matters as needed.
• Help build office culture — organizing small team gatherings, celebrations, and simple activities that make the office a fun, connected place to work.

Skills

Office administration

Coordination

Organizational skills

Remote coordination

Microsoft 365

Tools

Microsoft 365

Job description

Part-Time Office and Culture Coordinator - Ottawa

Company Description

RedMane Technology LLC is an application software consulting and systems integration company based in Chicago. We deliver software solutions for our clients throughout the United States and Canada by means of building new applications, implementing cloud and packaged systems, and/or modernizing legacy systems.

RedMane has earned an exemplary service reputation that prioritizes a highly collaborative culture. Our primary objective is to ensure the solutions we design and implement meet or exceed the needs of our clients for their mission critical systems.

The diverse and passionate teams within RedMane address complex, real world challenges. Technology is just our tool.

The Role

We’relooking for a friendly, organized, and reliable Office & CultureCoordinator to keep our Ottawa, ON office running smoothly on a part-time,. This is a hands-on role focused on the everyday essentials thatmake an office a great place to be—keeping the space tidy and well-stocked,ordering groceries and refilling the kitchen, handling office upkeep, andhelping build a warm, connected team culture—while serving as the on-site pointperson for people and facilities coordination in partnership with our Chicagooffice and IT team.

Ifyou take pride in a well-run space, enjoy staying organized, and like creatinga welcoming environment for the people around you, we’d love to hear from you.

Whatdoes a day in the life of this role look like?

• Keep the office tidy, stocked, and welcoming —maintaining clean, organized common areas and workspaces, ordering groceries,refilling the fridge and kitchen, and keeping everyday office suppliesreplenished so the space is always ready for the team.
• Handle office upkeep and facilitiescoordination — acting as the on-site liaison with thebuilding manager and vendors on maintenance issues (for example, water,electricity, or repairs).
• Support general office administration — receivingdeliveries and mail, and helping with the day-to-day organizational tasks thatkeep things running.
• Serve as the on-site point person for peoplelogistics — coordinating onboarding and offboarding (laptop, desk, and key setup for newhires; collecting laptops, keys, and equipment when someone leaves) andliaising with our Chicago office and IT so local staff have the equipment,access, and support they need.
• Help keep the office compliant — supportingalignment with employment law, health and safety, and workplace standards, andescalating more complex matters as needed.
• Help build office culture — organizingsmall team gatherings, celebrations, and simple activities that make the officea fun, connected place to work.

The schedule for this role will be determined in collaboration with the chosen candidate. Some flexibility and other times may be needed depending on events, meetings, and visitors to the office. The chosen candidate will be required to work 20 hours a week.

Skills & Role Requirements

Required

• Some experience in office administration,coordination, or a similar hands-on support role.
• Strong organizational skills and attention todetail, with the ability to work independently and take initiative.
• Reliable, friendly, and service-oriented, with agenuine interest in creating a welcoming, positive environment.
• Comfortable coordinating with remote teams (suchas our Chicago office and IT) and external vendors or building management.
• Comfortable with everyday tools such as emailand Microsoft 365 (Outlook, Excel).
• Available for part-time, on-site hours at ourOttawa office.

Nice to Have

• Experience supporting onboarding/offboarding orIT and equipment coordination (laptop setup, keys, returns).
• Familiarity with employment standards andworkplace health & safety practices (escalating complex matters as needed).
• Experience organizing team events, celebrations,or culture-building activities.

All professionals at RedMane are expected to possess these qualities:

• A strong ethical foundation, capable of thriving in an environment and culture where honesty, integrity, and accountability are core values.
• A collaborative spirit, a team orientation, and a willingness and desire to contribute to the success of others.

We Offer You

RedMane has an environment that offers challenging and interesting work. A place where you can have fun and express your talent and creativity. You will be working side by side with like-minded peers in a non-bureaucratic environment where sharing knowledge is the norm. Everyone at RedMane shares a passion for making a real difference for individuals, communities, and the world.

Additionally, we believe you should have fun and enjoy growing your career; we provide the supportive and empowering environment to make it happen.