Part- Time Coordinator (Support Service Officer C)

The Fanshawe College of Applied Arts and Technology; London; Hybrid; CAD 34,000 - 48,000; Part time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Pension plan

Job summary

Fanshawe College’s School of Nursing is seeking a Part-Time Placement Coordinator to support clinical placements. You will handle scheduling, records, reminders, and partner communications, ensuring smooth placement processes and student readiness.

The role reports to the Program Manager and involves coordinating with faculty, students, and clinical partners across Ontario. A three-year college diploma and strong organizational skills are essential.

Qualifications

• Minimum three-year college diploma in Business Administration, Health Administration, or a related field.
• Experience coordinating administrative processes, maintaining records, and managing competing priorities.
• Experience in student placement coordination, healthcare administration, or a post-secondary environment is considered an asset.
• Experience using databases and administrative systems; knowledge of HSPnet and SharePoint is considered an asset.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Strong organizational, communication, and time-management skills, with attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing requirements.
• Ability to work independently and collaboratively with students, faculty, and external placement partners.
• Demonstrated judgment and discretion when handling confidential student information.

Responsibilities

• Coordinate administrative activities related to student clinical placements, including maintaining placement records, student assignments, and placement partner information.
• Maintain and update placement information in HSPnet, SharePoint, and other College systems, as required.
• Compile and organize student placement preferences, placement availability, assignment information, and related data to support placement planning.
• Communicate with students, faculty, placement coordinators, and external clinical partners regarding placement assignments, documentation, deadlines, and requirements.
• Track placement documentation and outstanding requirements, following up as needed to support student readiness for clinical placements.
• Assist with the preparation, distribution, collection, and tracking of placement forms and other required documentation.
• Support the coordination of placement orientation information, training documentation, and other placement-related requirements.
• Maintain accurate records of placement assignments, changes, and related correspondence.
• Support communication with existing and potential clinical placement partners, as directed.
• Assist with placement meetings, student orientation, information sessions, and other School of Nursing activities as required.
• Identify and communicate placement-related issues, discrepancies, and outstanding requirements to the appropriate team members.
• Perform other related administrative duties in support of the School of Nursing's placement operations

Skills

Administrative coordination

Record management

Multitasking

Communication skills

Microsoft Office

Education

3-year college diploma in Business Administration or related field

Tools

HSPnet

SharePoint

Job description

Posting Closing Date: October 29, 2026
Campus Location: London, ON
Department: NRS2 School of Nursing JM Employment Group: Support
Pay Details: $29.57 Hourly Worker Sub-Type: Casual (Fixed Term) Time Type: Part time Remote Type: Hybrid
Contract End Date: December 18, 2026
Hours of Work per Week: 24

Job Description: Note: This is a vacancy for 1 casual part-time Support position of up to 24 hours per week, starting November 2, 2026 and ending December 18, 2026 with the possibility of an extension. Hours may vary based on program and placement requirements. Note: This position is located at 1001 Fanshawe College Blvd, London, ON N5Y 5R6.

Why This Role Is Important

At Fanshawe College's School of Nursing, we're committed to preparing the next generation of compassionate, skilled healthcare professionals through innovative learning experiences and meaningful clinical practice opportunities. As a Coordinator, you'll play an important role in supporting nursing students throughout their clinical placement journey while collaborating with faculty and healthcare partners across the region. Learn more about the School of Nursing and its programs: https://www.fanshawec.ca/programs-and-courses/schools/nursing.

Reporting to the Program Manager, the Part-Time Placement Coordinator provides administrative and coordination support for student clinical placements within the School of Nursing. The role supports placement planning, maintains student and placement records, tracks required documentation, and coordinates communication with students, faculty, and clinical placement partners to support the successful coordination of nursing placements.

How You’ll Make an Impact

• Coordinate administrative activities related to student clinical placements, including maintaining placement records, student assignments, and placement partner information
• Maintain and update placement information in HSPnet, SharePoint, and other College systems, as required
• Compile and organize student placement preferences, placement availability, assignment information, and related data to support placement planning
• Communicate with students, faculty, placement coordinators, and external clinical partners regarding placement assignments, documentation, deadlines, and requirements
• Track placement documentation and outstanding requirements, following up as needed to support student readiness for clinical placements
• Assist with the preparation, distribution, collection, and tracking of placement forms and other required documentation
• Support the coordination of placement orientation information, training documentation, and other placement-related requirements
• Maintain accurate records of placement assignments, changes, and related correspondence
• Support communication with existing and potential clinical placement partners, as directed
• Assist with placement meetings, student orientation, information sessions, and other School of Nursing activities as required
• Identify and communicate placement-related issues, discrepancies, and outstanding requirements to the appropriate team members
• Perform other related administrative duties in support of the School of Nursing's placement operations

What You’ll Bring

• Minimum three-year college diploma in Business Administration, Health Administration, or a related field
• Experience coordinating administrative processes, maintaining records, and managing competing priorities
• Experience in student placement coordination, healthcare administration, or a post-secondary environment is considered an asset
• Experience using databases and administrative systems; knowledge of HSPnet and SharePoint is considered an asset
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams
• Strong organizational, communication, and time-management skills, with attention to detail and accuracy
• Ability to manage multiple priorities, meet deadlines, and adapt to changing requirements
• Ability to work independently and collaboratively with students, faculty, and external placement partners
• Demonstrated judgment and discretion when handling confidential student information

Educational Credentials

While transcripts are not required for the interview, they are mandatory as a condition of employment.

Equity, Diversity and Inclusion

Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.

Accommodation

Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: [e-mail]

Land Acknowledgement

Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Fanshawe provides:

• Competitive compensation
• Comprehensive Benefits Package
• Defined benefit pension plan
• Generous vacation and holiday entitlements
• Full-time employees start at a minimum of 3 weeks of vacation per year in addition to our paid college closure from Dec. 25 - Jan. 1
• Prepaid leave/salary deferral plan
• Subsidized maternity and parental leave
• Family tuition program
• Flexible work policy
• Employee and Family Assistance Program
• Corporate Discounts through CAUBO

Professional Development Education is at the heart of the Fanshawe experience for both students and employees.

Organizational Development and Learning provides professional development and training opportunities for employees to grow and develop new skills.

Fanshawe also offers:

• Tuition reimbursement and subsidy programs
• Professional development leave
• Fanshawelearns
• LinkedIn Learning
• Fanshawe College is proud to offer a lifetime retirement pension.

Find out more information on the CAAT Pension Plan website: Full-time Job Postings: DBprime Plan Part-time Job Postings: DBplus Plan.