Part Time - Accounts Payable, Accounting Coordinator

The Federal Bridge Corporation; Ontario; On-site; CAD 45,000 - 60,000; Part time

Job summary

A leading company overseeing Canadian federal interests seeks a Part Time Accounts Payable, Accounting Coordinator. The role involves managing invoices, conducting reconciliations, and ensuring compliance with financial regulations. Ideal candidates will possess a diploma in accounting or business and relevant experience in accounts payable.

Qualifications

• At least 2 years of practical experience in accounts payable.
• Experience in account reconciliation and analysis.
• Proficiency with financial systems and software.

Responsibilities

• Manage invoices and ensure accuracy in processing payments.
• Conduct bank reconciliations and assist with audits.
• Prepare and remit monthly GST/HST tax remittances.

Skills

Problem-solving

Communication

Attention to detail

Time management

Education

Diploma in Financial Accounting

Diploma in Business Administration

Job description

Part Time - Accounts Payable, Accounting Coordinator

Job Description

Posted Tuesday, June 17, 2025 at 4:00 AM | Expires Wednesday, July 9, 2025 at 3:59 AM

The Federal Bridge Corporation Limited (FBCL) is a Crown corporation responsible for overseeing the Canadian federal interests in four international bridge crossings between Canada and the United States. Its mandate is to provide the highest level of stewardship so that the international bridges and associated structures are safe and efficient for users. FBCL owns, manages, and operates international bridges and associated structures in Sault Ste. Marie, Point Edward, Lansdowne (Thousand Islands), and Cornwall, Ontario.

Summary

The Accounts Payable, Accounting Coordinator reports to the Director, Financial Operations and is primarily responsible for managing invoices, ensuring accuracy in processing payments, and maintaining effective communication with vendors and internal departments. Additionally, this role handles account reconciliations, including full bank reconciliation processes, monthly government remittances, and provides assistance with annual audit working papers and related administrative duties.

Responsibilities

Accounts Payable (70%)

• Receive and identify the nature of invoices;
• Refer invoices to relevant departments for approval;
• Verify invoices are approved by authorized personnel as per Delegation of Authority policy;
• Ensure invoices over vendor thresholds have authorized purchase orders;
• Review vendor statements and follow up on outstanding invoices monthly;
• Maintain filing systems;
• Follow up on unknown or suspicious payment requests;
• Prepare and remit monthly GST/HST tax remittances;
• Apply correct HST tax treatment for expenses;
• Input invoices into the system and process payments;
• Liaise with vendors to resolve billing/payment discrepancies;
• Maintain sub-ledgers and reconcile with the general ledger monthly;
• Ensure timely government filings;
• Monitor and respond to AP emails;
• Reconcile and record purchasing card transactions.

Reconciliations (20%)

• Ensure timely and accurate month-end closing and bank reconciliations;
• Reconcile other assigned general accounts;
• Prepare journal entries and support documentation;
• Verify information accuracy;
• Process requests and provide information to stakeholders;
• Follow up on outstanding issues;
• Assist with other accounting functions as required;
• Participate in special finance projects;
• Provide information to auditors as needed.

Qualifications

• Diploma in Financial Accounting, Business Administration, or related field;
• At least 2 years of practical experience in accounts payable and bookkeeping;
• Experience in account reconciliation and analysis;
• Proficiency with financial systems, processes, and software;
• Experience in processing and recording financial transactions;
• Strong verbal and written communication skills;
• Problem-solving and troubleshooting abilities;
• Effective time management;
• Diplomacy and professionalism;
• High accuracy and attention to detail;
• Ability to obtain and maintain Reliability security clearance;
• Proficiency in English (Essential).

We thank all applicants. Only those selected for further consideration will be contacted. FBCL is an Equal Opportunity Employer committed to inclusion and diversity. Accommodations are available throughout the staffing process and can be requested from the designated human resources representative.