Paralegal, Legal Operations

EFLL Element Fleet Leasing Limited; Toronto; Hybrid; CAD 99,000 - 136,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Retirement savings plan

Job summary

Element Fleet Management is seeking a Legal Operations Paralegal to support syndication transactions, corporate entity governance, licensing, and UCC management. You will independently handle complex matters, maintain reliable legal records, and coordinate time-sensitive activities across teams.

You will lead process improvements, automate where possible, and collaborate with Legal, Technology, Operations, and other partners to deliver scalable, efficient legal services.

Qualifications

• Five+ years in paralegal or legal operations roles.
• Experience coordinating complex, deadline-driven projects.
• Ability to document procedures and workflows.
• Proficiency with MS Office: Excel, Word, PowerPoint, Teams, and SharePoint.

Responsibilities

• Coordinate syndication transaction documentation and closing activities.
• Maintain syndication records and filing status.
• Manage corporate entity governance, filings, licences and permits.
• Coordinate UCC filing activities and track documentation.
• Lead non-routine UCC matters and advise on risks and priorities.
• Identify inefficiencies and opportunities for automation and standardization.
• Lead design and implementation of improved workflows and controls.
• Partner with cross-functional teams to implement legal tech solutions.

Skills

Legal operations

Paralegal experience

Cross-functional collaboration

Attention to detail

Problem solving

Verbal and written communication

Education

College or university degree

Tools

DocuSign CLM

Insight

Salesforce

Service Cloud

SharePoint

Power Automate

Job description

Get started on an exciting career at Element! Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. Help strengthen legal operations through accurate transaction support, effective compliance management, and smarter processes.

THE OPPORTUNITY

Legal operations plays an important role in helping Element deliver timely, accurate, and consistent legal services while managing compliance and operational risk. As Legal Operations Paralegal, you will support syndication transactions, corporate entity governance, business licensing, and Uniform Commercial Code (UCC) management. You will independently manage complex matters, maintain reliable legal records, and coordinate time-sensitive activities across teams.

Beyond day-to-day legal support, you will help improve how work gets done. You will identify opportunities to simplify processes, introduce automation, strengthen controls, and improve visibility across legal operations.

Working with Legal, Technology, Operations, and other business partners, you will lead cross-functional improvements and provide subject-matter guidance that supports efficient, scalable legal service delivery.

WHAT YOU WILL OWN

• Coordinate syndication transaction documentation and closing activities, including preparing, reviewing, organizing, and tracking documents to support accurate and timely execution.
• Maintain syndication records, documentation status, and outstanding follow-up items in accordance with established procedures and transaction requirements.
• Manage corporate entity governance and compliance records, coordinate required filings, monitor good standing, and support business registrations, licences, permits, and bonds.
• Coordinate UCC filing activities, maintain accurate records, and manage tracking and documentation to support timely completion.
• Serve as a lead subject-matter resource for complex or non-routine UCC matters, independently addressing exceptions and advising Legal and business partners on risks, priorities, and next steps.
• Evaluate legal and administrative workflows to identify inefficiencies, duplication, control gaps, and opportunities for standardization or automation.
• Lead the design and implementation of improved workflows, processes, and controls, advising management on changes that strengthen compliance, service quality, and efficiency.
• Partner with cross-functional teams to develop, test, and implement legal technology solutions, templates, dashboards, reporting, and automation.
• Lead complex legal operations and technology improvement projects, establishing milestones, coordinating stakeholders, and defining measures of success.

YOU SHOULD CONSIDER THIS ROLE IF:

You bring strong legal operations experience, sound professional judgement, and the ability to independently manage complex work while identifying practical ways to improve processes.

You have five or more years of experience as a paralegal, legal operations professional, or in a comparable corporate legal support role.

You have demonstrated experience coordinating complex, deadline-driven assignments involving cross-functional business teams.

You can assess existing processes, identify improvement opportunities, and document procedures and workflows.

You bring strong analytical, organizational, problem-solving, written, and verbal communication skills.

You can manage competing priorities, exercise discretion and professional judgement, follow established procedures, and escal…

You are proficient with Microsoft Office, including Excel, Word, PowerPoint, Teams, and SharePoint.

Preferred qualifications include a college or university degree; experience with corporate entity management, business licensing, UCC management, legal records, compliance, or financial transaction documentation; and familiarity with legal technology platforms such as DocuSign CLM or Insight, Salesforce or Service Cloud, Filevine, or SharePoint.

Experience with workflow automation, process mapping, system implementations, user acceptance testing, legal analytics, dashboards, reporting, or Power Automate is also an asset.

Additional relevant experience includes supporting fleet, asset management, mobility, banking, financial services, or other operationally complex businesses, as well as leading cross-functional initiatives and providing guidance without formal authority.

YOU SHOULD BE ABLE TO TELL US

• How you have coordinated complex legal or transaction-related documentation, managed competing deadlines, and maintained accuracy through completion.
  How you managed a corporate entity, licensing, compliance, or UCC matter, including how you addressed exceptions or risks.
• How you identified an inefficient process and implemented a practical improvement that strengthened consistency, quality, or efficiency.
• How you have partnered with Technology, Legal, Operations, or other teams to implement a new workflow, system enhancement, or automation solution.
• How you have independently managed a complex initiative, influenced stakeholders, and measured the results of an operational improvement.

WHY ELEMENT

At Element Fleet Management, you will have the opportunity to contribute to a legal operations function that supports a complex fleet management business. This role combines hands-on legal expertise with opportunities to improve processes, introduce technology, and strengthen operational controls. You will collaborate with teams across the business, apply your judgement to meaningful legal operations challenges, and help build more consistent, efficient, and scalable ways of working.

LOCATION AND WORKING ARRANGEMENT

Location: 1 Adelaide St. E, Toronto, ON

Working Arrangement: Hybrid

COMPENSATION

The hiring base salary range for this position is $99,200- $136,400 annually. This range represents the Company's good‑faith estimate of the expected base salary at the time of posting. Salary ranges may vary based on the geographic location where the work is performed. The salary range listed in this posting applies only to the location identified. Actual compensation will be determined based on several factors, including the successful candidate's qualifications, knowledge, skills, experience, internal pay equity, and relevant market data.

In addition to base salary, eligible employees may participate in annual incentive programs, including bonuses, commissions, or other incentive compensation, as applicable to the role.

Element also offers a comprehensive benefits package, which may include health insurance, tuition reimbursement, and retirement savings plans.

Disability Accommodations

Disability-related accommodations during the application and interview process are available upon request.

Should you require an accommodation with our hiring process please send an email to [e-mail] or call [phone].

Equal Opportunity Employer

Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging.

We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws.

AI-Assisted Application Screening

Element Fleet Management also uses AI-assisted tools to help screen and assess applications. These tools analyze information you provide (for example, your rēsumē and screening responses) to identify job‑related skills, qualifications, and experience. AI outputs do not by themselves determine whether you advance or receive an offer – they assist recruiters and hiring managers. Final hiring decisions are made by people.

Company Overview

Element Fleet Management (TSX: EFN) is the largest publicly traded pure-play automotive fleet manager in the world. As a Purpose-driven and client-centric company, we deliver value through scalable, sustainable, and technology-enabled fleet and mobility solutions. Through the Element‑Arval Global Alliance, we operate in over 50 countries, supporting clients across North America, Australia, New Zealand, Ireland, and beyond. Our global reach is further extended by Autofleet, our technology platform accelerating the modernization of our digital capabilities.

Element delivers end-to-end solutions to our clients—from vehicle acquisition and maintenance to EV integration, route optimization, risk management, and remarketing.

Our People Drive Our Success

At Element, our success begins with you. Inspired by our Purpose to Move the world through intelligent mobility—and guided by our Values: We are always a force for good, We are experts defining the future of mobility and We are driven by client success. Everyday, our team members deliver on our Purpose and our Values for each other, our communities and our clients. It’s our commitment to how we work, grow and put our clients at the heart of everything we do.