Operations & Vendor Coordinator, Print & Post

Manulife Financial; Toronto; Hybrid; CAD 48,000 - 81,000; Full time

Job summary

Manulife Financial in Toronto is seeking an execution-focused professional to provide vendor coordination and production intake support. You will act as the cross-trained backup for sponsor graphic assets, ensuring logos and platform visuals meet brand standards.

The role emphasizes organizing workflows, tracking timelines, and flagging issues for escalation while protecting the graphic capability from single-person dependency. Hybrid work and benefits are offered.

Qualifications

• Experience in coordination, vendor support, or operations execution roles.
• Strong organizational and prioritization skills.
• Working knowledge of graphic design tools is required to serve as the graphic-creation backup.

Responsibilities

• Coordinate vendor intake and production routing, track outputs and timelines.
• Serve as backup for sponsor graphic assets, including logo intake/cleanup.
• Support reporting inputs, invoicing follow-up, and operational tracking.
• Document processes to avoid single-person dependency.

Skills

Coordination

Vendor support

Operations execution

Organizational skills

Tools

Photoshop

Illustrator

Job description

Provides execution-level support for vendor coordination and production intake and serves as the cross-trained backup for specialized graphic-creation work (e.g., sponsor logos and platform assets).
The graphic-creation backup element is an explicit, required part of this role - it protects a capability currently concentrated with the Vendor Operations Lead and removes single-person dependency.

Position Responsibilities:

• Vendor Coordination & Intake - manage day-to-day production intake, route work, track vendor outputs
  and timelines, and flag issues for escalation.
• Graphic Creation Backup (Required) - designated cross-trained backup for sponsor graphic assets; manage logo intake/cleanup and produce graphic outputs to brand standards.
• Support reporting inputs, invoicing follow-up, and operational tracking.
• Support knowledge transfer and documentation so the graphic capability is not dependent on a single person.

Required Qualifications:

• Experience in coordination, vendor support, or operations execution roles.
• Strong organizational and prioritization skills.
• Working knowledge of graphic design tools (Photoshop, Illustrator, or equivalent) is required to serve as the graphic-creation backup - a firm requirement, not optional.
• Exposure to vendor-based or production environments preferred.

Preferred Qualifications:

• Intake and vendor coordination tools (OOS/SPD, Toppan Merrill); graphic design tools (Photoshop,
  Illustrator, or equivalent).

P&P INDUSTRY PREREQUISITES & OPERATING PRINCIPLES

Industry Knowledge: Print/Post foundations, finance & job-costing, materials & inventory, data/billing/reconciliation, compliance & data privacy, digital adoption, continuity & backup, and SLA & delivery performance - calibrated to the role’s domain.

• No Touch Workflow - a bias toward automation; minimize manual handling, assembly, and rework.
• Digital First, not Digital Only - we print what is Required and Requested - challenge unnecessary print while respecting customer, business, and regulatory needs.
• Assertive & Proactive - anticipate risk, prepare for peak and exception scenarios, and drive issues to resolution rather than waiting for escalation.
• Sound Judgment & Disciplined Escalation - raise issues and ideas early with full justification and a thought-through recommendation; align through the appropriate decision forum before action.

The role being advertised is an existing vacancy.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [e-mail].

Referenced Salary Location

Toronto, Ontario

Working Arrangement

Hybrid

Salary range is expected to be between

$48,450.00 CAD - $80,750.00 CAD

Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are applying for this role outside of the primary location, please contact [e-mail] for the salary range for your location.

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short-and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays, vacation, personal, and sick days, and we offer the full range of statutory leaves of absence. If you are applying for this role in the U.S., please contact [e-mail] for more information about U.S.-specific paid time off provisions.

We use data and analytics technologies, such as artificial intelligence (AI), and automated processing tools, to analyze and process the information you provide to us or third parties in the application process. For more information, please refer to our personal information collection statement.