Operations Manager — Remote (Pacific or Mountain Time)

Youshaei Studios; Vancouver; On-site; CAD 60,000 - 100,000; Full time

Job summary

Youshaei Studios, a Los Angeles-based YouTube production company, seeks an operations manager to own the operational backbone across shoots, contracts, and systems. You’ll manage travel, housing, crew scheduling, and equipment rentals while coordinating multiple productions and vendor relationships.

The role requires 3+ years in operations, startup experience, and strong organizational skills. Expect high autonomy, problem anticipation, and using AI tools to streamline processes.

Qualifications

• 3+ years in an operations role, ideally at a startup.
• Experience managing contracts, insurance, invoicing, vendors, and deadlines.
• Ability to build systems (calendars, trackers, processes) for multiple projects.

Responsibilities

• Own shoot logistics from start to finish, including travel, housing, crew scheduling, and equipment rentals.
• Manage cross-project operations and track milestones across 3+ active productions.
• Staff freelance crew and contractors through sourcing, vetting, and hiring.
• Draft and manage contracts and vendor relationships end-to-end; chase signatures and maintain documentation.
• Oversee financial operations: AP and invoicing, budgeting support, and client billing.
• Coordinate insurance, risk management, and renewals for shoots and equipment.
• Drive adoption of tools like PandaDoc, Ramp, Xero, and Claude; evaluate new tools.
• Design AI-driven workflows to streamline admin tasks and contract language.
• Support live events and brand activations with logistics coordination.

Skills

Operations management

Startup experience

Vendor management

Contract drafting

Budgeting

AI tools (Claude)

Tools

PandaDoc

Ramp

Xero

Claude

Job description

Youshaei Studios is a Los Angeles-based YouTube production company producing interview and behind-the-scenes content for a growing audience, alongside brand partnerships and live events. As we scale our shoot schedule and brand partnerships, we're looking for an operations manager to own the operational backbone of the business — from shoot logistics to contracts to the systems that keep every project on track.

This is a high-autonomy role for someone who takes full ownership of what they touch, stays two steps ahead of problems, and takes pride in nothing falling through the cracks.

What You'll Own

• Shoot logistics, start to finish — travel, housing, crew scheduling, equipment rentals, and on-the-ground coordination across every production
• Cross-project operations — set back-calendars, track milestones, and manage competing priorities across 3+ active productions at once
• Crew & contractor staffing — own the hiring pipeline for freelance crew and contractors — sourcing, vetting, and hiring across ProductionHUB, Staff Me Up, and direct outreach — so productions are never scrambling for coverage
• Agreements & vendor management — draft and prep contracts in PandaDoc, chase signatures, and own vendor relationships end-to-end — sourcing, negotiating terms, and keeping documentation current across every active partnership
• Financial operations — own AP and invoicing for productions in Ramp and Xero, bill clients and collect on outstanding payments, and support budgeting across active shoots
• Insurance and risk coordination — certs, coverage, and renewals for shoots and equipment
• Tooling and systems — drive team adoption of our stack (PandaDoc, Ramp, Xero, Claude) and evaluate/roll out new tools as the company scales, including keeping leadership's day-to-day operational needs handled
• AI-driven workflow design — use Claude and other AI tools to streamline contract language, admin work, and repetitive processes
• Event production support — help source vendors and coordinate logistics for brand activations and live events

You Are

• 3+ years in an operations role, ideally at a startup
• A proven operator who can run a function independently, not just execute tasks handed to you
• Highly organized and calm under a fast-moving, ambiguous schedule
• Backed by real experience managing complex logistics — contracts, insurance, invoicing, vendors, and competing deadlines — from a background in production, events, property management, construction management, or similar high-stakes operations
• Skilled at building systems (calendars, trackers, processes) that keep multiple projects on track without close supervision
• A clear, proactive communicator who flags problems before they become fires
• Fluent with AI tools like Claude as a core part of your daily workflow
• Comfortable with ambiguity and scope that shifts as the company grows
• You've worked in a small company or startup environment — not just at a large org with dedicated departments for everything

Structure

Up to $80K USD/ 100K CAD per year, paid hourly as a contractor during a trial period on real projects, converting to a full-time W-2 role