Operations, Housing and Conference Services Manager

McGill University; Montreal , Rimouski; On-site; CAD 66,000 - 99,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Pension plan

RRSP

TFSA

Vacation policy

Personal days

Floating holidays

Summer Fridays

December time off

Tuition waiver

Remote work up to 2 days/week

Job summary

McGill University in Montreal seeks an Operations, Housing and Conference Services Manager to oversee the Student Housing and Conference Services unit, ensuring a safe, clean, and welcoming living environment for students and staff while maintaining university property and resources.

You will lead around 29 staff, supervise front desk and housekeeping services, manage budgets, and coordinate with Residence Life, Trades, Food and Dining, Security, and IT initiatives to deliver quality operations.

Qualifications

• Bachelor's degree required.
• 3 years related experience with bachelor’s degree.

Responsibilities

• Oversee residence building operations year-round including summer business May–Aug.
• Ensure high-quality front desk services through procedural oversight and improvements.
• Supervise ~29 employees and sub-contracted housekeeping; manage staffing and HR processes.

Education

Bachelor's Degree

Job description

Hiring Unit: Student Housing & Hospitality Services

Position Summary: Reporting to the Associate Director, Conference, Events and Accommodations, the Operations, Housing and Conference Services Manager is responsible for managing the Student Housing and Conference Services unit. The Manager will provide the planning, development, implementation and expertise required to ensure a sense of community, of enhanced student living, safety, customer service and the maintenance of university property and resources. Foster a safe, clean and healthy environment for students, staff and guests. Provide quality business operations to support the daily needs of students and staff including liaisons with the Residence Life team, the Residences Trades team, the Food and Dining Services team and the Protection and McGill Security teams. Provide a structured project management approach for renovation and enhancement projects, including information technology initiatives and special projects assigned. Responsible for the marketing and operations of the Summer Business and other commercial operations such as conference services, the McGill Official Hotel program, etc. Responsible for developing operational standards and providing administrative direction to support the unit’s goals and objectives. Ensures staff compliance with university policies and procedures and alignment of all activities with unit and university objectives.

Primary Responsibilities

• Responsible for residence building operations (Carrefour Sherbrooke, La Citadelle and New Residence Hall) year-round, including summer business activities from May to August and periodic building inspections to identify and recommend needed replacements to stakeholders.
• Ensures the delivery of high-quality front desk services to students and summer business guests through the oversight, implementation and continuous improvement of operational procedures.
• Directly supervises approximately 29 employees (3 MPEX, 11 MUNACA, and 15 AMUSE Casuals) and sub-contracted housekeeping contract. Meets regularly with employees, setting short-term goals, providing coaching and training, setting deadlines, monitoring work, evaluating performance, preparing probation and trial period forms, monitoring vacations and absences, and making recommendations for new hires and merit increases with Human Resources.
• Acts as the resource person during emergency situations, ensuring that procedures and protocols are respected and training front desk staff on trouble signals and building security issues.
• Oversees, manages, and evaluates the delivery of student residence accommodations, including rooms, common spaces, furnishings, cleaning services, and customer service.
• Participates in the preparation of CFTs (Calls for Tender) with Procurement Services and follow up with service reviews.
• Participates in the development and implementation of policies, service operations, new initiatives and budget planning.
• Plans and prioritizes human resources in accordance with budget constraints, cost and quality standards; implement procedures and controls.
• Controls operational and administrative expenses ensuring budget targets are met.
• Acts as the on-site resource person with system providers and other units and sub-units.
• Oversees purchasing, inventory, shipping and receiving activities.
• Participates at internal and external meetings representing the unit, making recommendations and provide solutions.
• Responsible for the planning, management and administration of the Summer Business and Conference Services Program, including the development of a 3-year marketing plan.

Other Qualifying Skills and/or Abilities

Previous experience in a university or collegiate work environment an asset. Operations experience in the hospitality industry an asset. Knowledge of building management or property management an asset. Demonstrated ability to supervise unionized teams. Proven organizational and leadership skills along with excellent interpersonal, communication, decision making and problem-solving skills. Able to prioritize and adjust to changing priorities and deadlines. Must be self-directed and able to work autonomously and as part of a team in a dynamic environment. Highly organized, self motivated and able to manage multiple requests at a time with a strong sense of urgency. Composed under pressure with an ability to cope effectively with change. Excellent interpersonal skills with proven ability to deal with confidential and/or sensitive situations with discretion, tact and diplomacy. Proficiency in MS Office. Experience with a hotel property management software an asset. Knowledge of French and English.

Additional Information

Flexible work schedule may be required on occasion, especially during move-in and move-out period, some key dates during the summer and throughout the academic year. Will be required to travel between the three residences (CS, LC, NRH).

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Minimum Education and Experience

• Bachelor's Degree
• 3 Years Related Experience with Bachelor’s Degree

Annual Salary: (MPEX Grade 04) $66,190.00 - $82,740.00 - $99,290.00

Job Profile: MPEX-LOG2D - Services Operations - Professional 2 Hours per Week: 33.75 (Full time) Supervisor: Associate Director, Conference, Events and Accommodations

Position End Date (If applicable): Deadline to Apply: 2026-11-10

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues.

McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

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