Operations Executive Assistant -- Systems & Management in British Columbia

The Virtual Assistant & Company; Richmond; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in manufacturing is looking for an Operations Executive Assistant in Richmond, BC. This role focuses on providing executive support and enhancing operational workflows. The successful candidate will join a high-performing environment and help drive strategic initiatives while managing day-to-day operations efficiently.

Qualifications

• 5+ years of experience in office management, business operations.
• Proven ability in project management and coordinating other managers.
• Skilled in business cadence and team productivity improvements.

Responsibilities

• Drive weekly leadership meetings and quarterly planning sessions.
• Lead onboarding and integration for new hires.
• Manage operational workflows using Microsoft 365.

Skills

Project Management

Business Operations

Office Management

Team Management

Strategic Planning

Communication

Tech-savvy

Tools

Microsoft 365

Power BI

Power Automate

Job description

Operations Executive Assistant -- Systems & Management in British Columbia

Operations Executive Assistant -- Systems & Management in British Columbia

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from The Virtual Assistant & Company

Sr. Executive Assistant | Chief of Staff | Event Management | Business Consultations | Websites | Logo & Branding Over 50 endorsements from…

Operations Executive Assistant – Systems and Management

Industry: Manufacturing | Company : Confidential

Operations Executive Assistant – Systems and Management

Location: Richmond, BC, CANADA | Full-Time | On-Site

Industry: Manufacturing | Company : Confidential

Play a Key Role in a High-Performance Manufacturing Environment

Are you a powerhouse when it comes to structure, systems, and supporting executive leadership? Do you thrive in a fast-paced, operationally complex environment where precision matters and strategy drives every decision? Are you seeking ways to enhance a company's efficiency by leveraging modern tools, such as AI? Do you have EA expertise supporting C-Suite Executives? Then, we want to hear from you!

We’re seeking a high-performing Business Ops | Systems Manager | EA to serve as the right hand to our CEO while ensuring operational excellence across our growing manufacturing business. This role combines executive support, Team management, strategic planning coordination, and office systems management. You’ll be pivotal in helping leadership stay focused, teams stay aligned, and operations run like clockwork.

What You’ll Do

Strategic & Executive Support

• Drive weekly leadership meetings, quarterly planning sessions, and scorecard execution.
• Distill business strategy into actionable communication and internal follow-up.
• Act as a trusted liaison between the CEO and cross-functional teams. Prior experience managing Teams is required for this role.

Operational & Systems Management

• Lead onboarding and integration for new hires (tech access, SOPs, systems setup)
• Manage operational workflows using Microsoft 365 (Planner, Teams, SharePoint)
• Develop and document business processes and operational Standard Operating Procedures (SOPs).
• Leverage modern tech— including AI tools —to improve team productivity and process efficiency.

What Makes You a Strong Fit

• 5+ years of experience in office management, business operations, with executive support
• A background supporting senior leadership in manufacturing or high-growth SMEs
• Proven ability in project management and coordinating other managers.
• Skilled in business cadence (leadership meetings, quarterly OKRs, reporting)
• Highly organized, systems-oriented, and proactive in creating structure
• Tech-savvy is a must, with working knowledge of Microsoft Office 365 and curiosity around AI (e.g., Copilot, Notion AI)

Bonus Points If You Have

• Familiarity with Power BI, Power Automate, or operational dashboards
• Experience supporting a founder, COO, or CEO in a growth-stage organization
• A knack for bringing clarity, calm, and execution to evolving environments

Why This Role Matters

This isn’t just about supporting a leader—it’s about amplifying the effectiveness of an entire company. You’ll be a force multiplier in a business poised for continued growth, directly influencing how fast and efficiently we scale. If you're driven, detail-oriented, and strategic in your approach, you’ll thrive here. It’s a wonderful opportunity for the right person.

How to Apply

Apply now and be part of building the next chapter in operational excellence—an excellent opportunity for the right candidate in a growing company that exhibits a fun and healthy work environment.

Please email your resume. In your cover letter, include your salary requirements, your current location, your availability to start, and your favorite animal, so that we know you are paying attention to details, which is extremely important in this role.

Please email [e-mail] for consideration.

Good luck!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Executive Offices

Referrals increase your chances of interviewing at The Virtual Assistant & Company by 2x

Sign in to set job alerts for “Operations Assistant” roles.

White Rock, British Columbia, Canada 1 month ago

Business Development & Operations Assistant

Surrey, British Columbia, Canada
$60,000.00
-
$65,000.00
2 weeks ago

Port Coquitlam, British Columbia, Canada
CA$20.00
-
CA$30.00
3 months ago

Surrey, British Columbia, Canada 2 days ago

Operations Coordinator (6 month contract)

Operations Coordinator - Surrey (Contract)

Surrey, British Columbia, Canada 2 months ago

Travel & Camp Coordinator - Squamish FI/FO

Richmond, British Columbia, Canada 1 month ago

Richmond, British Columbia, Canada 1 month ago

Surrey, British Columbia, Canada 2 weeks ago

Leadership Management Trainee - Operations

Vendor Relations Coordinator – Retail Operations

Operations Coordinator (Term up to November 2026)

Pharmacy Assistant - Shipping and Delivery Support

Burnaby, British Columbia, Canada 2 days ago

Leadership Management Trainee - Operations

Port Coquitlam, British Columbia, Canada 2 days ago

Port Coquitlam, British Columbia, Canada CA$45,000 - CA$45,000 1 week ago

Surrey, British Columbia, Canada 1 day ago

Surrey, British Columbia, Canada 2 months ago

Coordinator, Customer Services and Rental Operations (Fields and Baseball)

Burnaby, British Columbia, Canada 2 days ago

Burnaby, British Columbia, Canada 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.