Operations Coordinator Associate, INFRA Canada

Alvarez & Marsal; Oakville; On-site; CAD 65,000 - 95,000; Full time

Benefits offered by this job

Healthcare plans

401(k) retirement savings plan

Job summary

Alvarez & Marsal in Oakville, Ontario, seeks an Operations Coordinator to support day-to-day business operations, financial administration, and compliance across projects, vendors, HR, and management. You will coordinate workflows, assist with invoicing, budgets, reporting, and audits, while ensuring data integrity and streamlined processes.

The role offers a chance to contribute to a global consulting firm.

Qualifications

• Bachelor's degree or diploma in accounting, finance, business administration, or related field.
• 3–7 years of experience in operations coordination, project administration, accounting, or financial administration.
• Experience with ERP, accounting, and reporting systems.

Responsibilities

• Coordinate daily operational activities and administrative processes.
• Support project managers and department leaders with HR, scheduling, tracking, and reporting.
• Monitor operational performance metrics and prepare management reports.
• Maintain operational documentation, procedures, and process controls.
• Assist in resource planning and workload coordination.
• Identify opportunities for process improvements and operational efficiencies.

Skills

Advanced Microsoft Excel

Analytical skills

Communication skills

Multitasking

Education

Bachelor's degree or diploma in Accounting

Finance

Business Administration

Operations Management

Related field

Tools

ERP systems (SAP, Oracle, Dynamics, Workday, Unit4)

Job description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Description

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

The Operations Coordinator is responsible for supporting day-to-day business operations while ensuring accurate financial administration, reporting, and process compliance. This role acts as a liaison between operations, finance, project teams, vendors, HR, and management to maintain efficient workflows, financial controls, and operational effectiveness.

How You Will Contribute

Operations Coordination

• Coordinate daily operational activities and administrative processes.
• Support project managers and department leaders with HR, scheduling, tracking, and reporting.
• Monitor operational performance metrics and prepare management reports.
• Maintain operational documentation, procedures, and process controls.
• Assist in resource planning and workload coordination.
• Identify opportunities for process improvements and operational efficiencies.

Financial & Accounting Support

• Prepare and process invoices, purchase orders, expense reports, and payment requests.
• Monitor accounts payable and accounts receivable activities.
• Reconcile financial transactions and investigate discrepancies.
• Support monthly, quarterly, and annual financial close activities.
• Track project costs, budgets, and forecasts.
• Assist with financial reporting and management dashboards.
• Maintain accurate financial records and supporting documentation.
• Coordinate with external auditors and accounting teams during audits.

Reporting & Analysis

• Generate operational and financial reports for management.
• Analyze budget variances and cost trends.
• Track key performance indicators (KPIs) for projects and operations.
• Prepare ad hoc analyses to support business decision-making.
• Ensure data integrity across operational and financial systems.

Compliance & Controls

• Ensure adherence to company policies and financial procedures.
• Support internal control and risk management activities.
• Maintain confidentiality of financial and business information.
• Participate in compliance reviews and process audits.

Qualifications

Education

• Bachelor's degree or diploma in:
  • Accounting
  • Finance
  • Business Administration
  • Operations Management
  • Related field

Experience

• 3 to 7 years of experience in operations coordination, project administration, accounting, or financial administration.
• Experience supporting project-based or professional services organizations preferred.
• Experience with ERP, accounting, and reporting systems.

Qualifications

• Strong understanding of accounting principles and financial reporting.
• Budget tracking and cost management experience.
• Advanced Microsoft Excel skills.
• Knowledge of ERP systems (SAP, Oracle, Dynamics, Workday, Unit4, etc.).
• Excellent organizational and multitasking abilities.
• Strong analytical and problem-solving skills.
• High attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to work independently and manage multiple priorities.

Key Performance Indicators (KPIs)

• Invoice processing accuracy and timeliness.
• Budget variance management.
• Financial reconciliation accuracy.
• Month-end close support effectiveness.
• Operational reporting quality and timeliness.
• Process improvement initiatives implemented.
• Compliance with financial controls and procedures.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals. Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings’ fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M’s benefits programs. The salary range is $65,000 - $95,000 CAD annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details. A&M is committed to providing an accessible recruitment process that meets our obligations under the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005 and any other applicable legislation. We strive to maintain a strong and dynamic workforce that fosters respect and inclusivity for applicants of all abilities. Should you have any accessibility need(s) and/or require accommodation during the recruitment process, please notify Human Resources at [e-mail] and we would be pleased to assist you.

This posting is for an existing vacancy.