Operations Assistant (eLearning) - Full-time - Temporary

St. Clement's School; Midhurst; On-site; CAD 42,000 - 50,000; Full time

Job summary

St. Clement's School is seeking a temporary Operations Assistant to support the eLearning program. The role assists program coordinators and administrators with scheduling, timetabling, attendance entry and other administrative tasks, and entering historical grades for reports.

Based at the Education Centre, the position involves a 35-hour workweek and requires strong software skills, communication, organization and the ability to meet tight deadlines while maintaining confidentiality.

Qualifications

• Advanced skills in various software applications, e.g. MS Office and accounting software.
• Excellent communication and interpersonal skills.
• Excellent analytical and problem-solving skills.
• Ability to work independently and as a team member.
• Excellent organizational and prioritization skills.
• Excellent attention to detail.
• Ability to meet tight deadlines.
• Ability to maintain confidentiality.
• Knowledge of board-approved software like Brightspace by D2L, PRISM, PowerScheduler, PowerSchool is preferred.
• Experience in a school environment is preferred.
• Testing may be required during the selection process.
• OMERS Pension Plan participation is required for full-time employees.

Responsibilities

• Scheduling and timetabling for the eLearning program.
• Attendance entry and other administrative duties.
• Enter historical grades and run midterm and final report cards.

Skills

MS Office

Accounting software

Communication skills

Interpersonal skills

Analytical skills

Problem-solving

Independent work

Teamwork

Organizational skills

Prioritization

Attention to detail

Deadline-driven

Confidentiality

Tools

Brightspace by D2L

PRISM

PowerScheduler

PowerSchool

Job description

OPERATIONS ASSISTANT - Temporary

The eLearning Operations Assistant provides support to the program coordinators and administrators by performing a variety of tasks to ensure seamless organization of the eLearning program. Functions include scheduling, timetabling, attendance entry and other administrative duties. The eLearning Operations Assistant also enters historical grades and runs midterm and final report cards.

Location: Education Centre

Principal: Jason Pino

Schedule: 35hours/week

Qualifications:

Required: Advanced skills in various software applications, e.g. MS Office and accounting software. Excellent communication and interpersonal skills. Excellent analytical and problem-solving skills. Ability to work independently and as a team member. Excellent organizational and prioritization skills. Excellent attention to detail. Ability to meet tight deadlines. Ability to maintain confidentiality.

Preferred: Knowledge of Simcoe County District School Board Policies and Administrative Procedures Memoranda, and Numbered Memoranda. Demonstrated knowledge of board-approved software, e.g. Brightspace by D2L, PRISM, PowerScheduler, PowerSchool student information system. Knowledge of basic office and accounting procedures. Previous experience working in a school environment.

Testing may be required during the selection process.

Participation in the OMERS Pension Plan is mandatory for all full-time permanent employees, even if currently in receipt of an OMERS pension.

Guided by the principles of dignity, individualization and inclusion, the Simcoe County District School Board (SCDSB) is committed to creating an equitable and inclusive environment that supports all human rights and accessibility needs for students and staff. The SCDSB recognizes the duty to accommodate, short of undue hardship as per the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).

We value and are committed to upholding the principles of diversity, equity, and inclusion, and equitable hiring practices for all applicants to be successful. In support of our strategic priorities, we are seeking members who reflect diverse identities, lived experiences and perspectives, especially Indigenous peoples, racialized persons, persons with disabilities, 2SLGBTQ+, and women to assist the board in reflecting the community we serve. Our equitable hiring initiative is consistent with the Ontario Human Rights Code (OHRC) to ensure that our hiring practices remain equitable to candidates from groups protected by the prohibited grounds under the Code.

Applicants are to provide permission to contact two professional references, including their current and most recent supervisor. New hires to the Simcoe County District School Board will be required to submit a Vulnerable Sector Check (VSC) that is satisfactory to the Board prior to beginning employment. All new employees will be required to complete mandatory training modules with the Board prior to their first day of employment.